4.
4.1) Definition of call for expression of interest's procedure
Interested parties are invited to submit an expression of interest in accordance with the rules set out in this notice.
The contracting authority will draw up 3 (three) sub-lists of pre-selected candidates for each site (Ispra, Geel and Petten) who meet the criteria set out at points 10 and 11.
The contracting authority should evaluate the applications it has received at regular intervals (every quarter of a year).
The contracting authority shall make a sub-list of candidates for each site (Ispra, Geel and Petten) where only candidates, who met the exclusion and selection criteria set out at points 10 and 11 of this notice, will be included.
4.2) Method of invitation and award
4.2.1) Invitation:
Each time a contract of donation is to be concluded for one of the JRC sites, as described in point 7, the contracting authority will invite all candidates from the sub-list related to the involved JRC site to express their interest in the equipment to be donated. An invitation letter will be sent to all candidates registered in the sub-list. It will include an overview detailing the specifications, nature and volume of goods to be donated, specifying kind of scientific equipment and reiterating the award criteria defined in point 4.2.2 below. The invitation will also specify the modalities to visit the site where the equipment is stored. The candidates will
Be requested to confirm, specifying the items they are interested on, or to decline their interest in writing.
4.2.2) Award:
For each donation, the following criteria will be considered for the award:
1) The candidate that expresses their interest for the maximum quantity of scientific equipment being donated.
2) Present or past collaboration agreement between the JRC and the candidate;
3) The GDP per capita related to the candidate's country of residence;
4) Award criteria defined by the contracting authority of the final award.
Ad 1: The candidate expressing interest to take the majority of scientific equipment being donated will have precedence before the candidates expressing interest in a lesser amount of scientific equipment;
Ad 2: In case of unsuccessful award by application of criterion 1, as cited in the second criterion, a present or past collaboration agreement with the JRC, will give to the candidate priority to be chosen for a donation if more than one candidate is interested in taking the majority (amounting to the same number) of scientific equipment;
Ad 3: Should application of criteria 1 and 2 not lead to the award, the candidates coming from countries with lower GDP per capita will have precedence before the candidates coming from the countries with higher GDP per capita. The GDP per capita considered for the award of the contract will be the last one available, as published on the Eurostat webpage, at the date of the awarding procedure(
http://epp.eurostat.ec.europa.eu/portal/page/portal/eurostat/ home/). In case the candidate residence country is not included in Eurostat database, the GDP per capita from the International Monetary Fund website will be considered.
(
http://www.imf.org/external/pubs/ft/weo/2014/02/weodata/weoselgr.aspx).
Ad 4: Should application of criteria 1 to 3 not lead to the award, an ad-hoc criterion will be defined by the contracting authority after liaising with the Writing-off Committee from the JRC site concerned. Said criterion will ensure that the principle of objectivity, transparency, proportionality and non-discrimination are fulfilled.
The contracting authority will establish a final list of (awarded) candidates based on the above criteria. To the candidate on the first place a contract for equipment to be donated will be sent.
Should the candidate at this stage, partly or fully decline the request, the contracting authority shall be entitled to send a request to the next candidate on the list of awardable candidates.
