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12/11/2021    S220

Greece-Athens: Research and Development services on security and defence materials

2021/S 220-580937

Prior information notice for contracts in the field of defence and security


Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Postal address: P.KANELLOPOULOU 4
Town: Athens
Postal code: 10177
Country: Greece
Contact person: Panagiota Benekou
E-mail: p.benekou@kemea-research.gr
Telephone: +30 2107710805
Fax: +30 2111004499

Internet address(es):

General address of the contracting authority/entity: www.kemea.gr

Further information can be obtained from:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Public order and safety
Other: Research agency for security homeland
I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority/entity is purchasing on behalf of other contracting authorities/entities: yes

Postal address: 2 PLACE AUX ETOILES
Town: St Denis
Postal code: 93200
Country: France

Postal address: QUAI DE LA RAPEE 54 LAC B71
Town: Paris
Postal code: 75012
Country: France

Postal address: PLAZA NUEVA 1
Town: Sevilla
Postal code: 41001
Country: Spain

Postal address: DIEGO DE RIANO 2
Town: Sevilla
Postal code: 41000
Country: Spain

Official name: Ferrocarrils de la Generalitat de Catalunya (FGC)
Postal address: Carrer del Cardenal Sentmenat 4
Town: Barcelona
Postal code: 08017
Country: Spain

Postal address: AV FONTES PEREIRA DE MELO 28
Town: Lisbon
Postal code: 1069095
Country: Portugal

Postal address: CARRER 60 ZONA FRANCA 21-23
Town: Barcelona
Postal code: 08040
Country: Spain

Official name: FERROVIENORD S.p.A. (FN
Town: Milano
Postal code: 20123
Country: Italy

Postal address: VIA MONTALDO 2
Town: Genova
Postal code: 16137
Country: Italy

Official name: PRORAIL BV (PRORAIL)
Postal address: MOREELSEPARK 3
Town: Utrecht
Postal code: 3511 EP
Country: Netherlands

Postal address: Place Jules Guesdes 27
Town: Marseille
Postal code: 13481
Country: France

Postal address: L. G. Papandreou 45
Town: Ioannina
Postal code: 45444
Country: Greece

Section II: Object of the contract

II.1)Title attributed to the contract by the contracting authority/entity:
Market consultation for PRocurEments of innoVativE, advaNced systems to support security in public Transport – Pre-Commercial Procurment’ — ‘PREVENT PCP’.
II.2)Type of contract and location of works, place of delivery or of performance
Service category No 4: Investigation and security services
Main site or location of works, place of delivery or of performance: GREECE, SPAIN, PORTUGAL, FRANCE
II.3)Information on framework agreement
The notice involves the establishment of a framework agreement: yes
II.4)Short description of nature and scope of works or nature and quantity or value of supplies or services:
This Prior Information Notice announces an Open Market Consultation and provides information about a planned pre-commercial procurement (PCP) carried out by the project ‘PRocurEments of innoVativE, advaNced systems to support security in public Transport – Pre-Commercial Procurement’ — ‘PREVENT PCP’. This project has received funding from the European Union’s Horizon 2020 research and innovation programme under grant agreement No 101020374.
The goal of PREVENT PCP is to improve the security in public transport through innovative procurement of technological solutions. The proposed technologies shall endow Public Transport Operators with solutions enhancing security situational awareness through:
1. Timely automatic detection of potentially dangerous unattended items in Public Transport Infrastructure and in public areas in the vicinity;
2. Identification and tracking of perpetrators;
3. Integration/interoperability of the technology in standard crisis management systems and VMS.
The R&D services may start at TRL 3 and reach up to TRL 7-8.
Estimated value excluding VAT: 7526881.72 EUR


This contract is divided into lots: no
II.5)Common procurement vocabulary (CPV)

73400000 Research and Development services on security and defence materials, 73100000 Research and experimental development services

II.6)Scheduled date for start of award procedures and duration of the contract
Scheduled date for start of award procedures: 15.7.2022
II.7)Additional information:
This is an announcement of an Open Market Consultation regarding a future pre-commercial procurement (PCP) of R&D services to be performed 100% in the EU Member States or associated countries. The PCP will take place in phases (as described below).
• Phase 1. Solution design: During this Phase, the awarded R&D providers are asked to describe the solution providing the complete architecture and design of the solution and verifying the technical, economic and organizational feasibility of their solution approach to address the PCP challenge. Designs shall contain the “blueprints” of the proposed solution, as well as a detailed illustration of all the components, algorithms and processes that each contractor will deliver to the Consortium for evaluation and assessment. During and at the end of the Phase 1, the Public Buyers will request
from the contractors a series of deliverables in order to evaluate their progress and the performed activities and obtained results. The expected duration of this Phase will be 5 months.
• Phase 2. Prototype development: PCP Phase 2 (Prototype development) will focus on the creation of four prototype platforms from four different sources. Qualified contractors will develop a first prototype based on the design documents delivered in the previous phase and test their solutions in lab conditions (lab of the R&D provider or procurers, as chosen).
Prototypes will be tested and verified to provide a measure of the technical performance of each solution in a controlled environment. During and at the end of the Phase 2, the Public Buyers will request from the contractors a series of deliverables in order to evaluate their progress and the performed activities and obtained results.The expected duration of this Phase will be 9 months.
• Phase 3. Operational Validation: PCP Phase 3 will validate the final solutions (at least two) in diverse conditions, using the detailed scenarios and processes developed in the Verification and Validation Strategy. All the prototypes and elements of systems issued from the previous phases of the action will be documented and validated using a set of different four complementary operational field trials (made available by the buyers) reflecting actual operations. The Phase 3 testing is foreseen to take place in France, Spain, Portugal and Greece. General operational practices will be identified, such as the type of operational frameworks, type of personnel and interaction with other actors. Those will be combined with tools used up to current and future needs to be taken into account. During Phase 3, a feedback mechanism will be established between the Buyers Groups and the
selected contractors in order for the latter to receive requests for improvements directly from the end users. The Public Buyers will request from the contractors an Integration Report. Finally, a Field Acceptance Report related to the accomplishment that the two final solutions which have been deployed and that the validation tests have been successfully performed in a real operational environment will be requested. The expected duration of this Phase will be 6 months.
After each phase, intermediate evaluations will be carried out to progressively select the best of the competing solutions. The contractors with the best-value-for-money solutions will be offered a specific contract for the next phase.
The selected operators will retain ownership of the Intellectual Property Rights (IPRs) that they will generate during the PCP and will be able to use them to exploit the full market potential of the developed solutions.
This PIN invites all interested operators (mainly from EU Member States, associated countries, and WTO GPA signatories, regardless of their size or governance structure) to take part in the Open Market Consultation (OMC).
The open market consultation aims to:
(1) Validate the findings of the state-of-the-art analysis and the viability of the set of technical and financial provisions.
(2) Raise awareness to the industry regarding the upcoming pre-commercial procurement (PCP)
(3) Collect insights from the industry which can be used to fine tune the tender specifications.
The market consultation will take place in the form of:
- One main event which will take place in Marseille (FRANCE) on the 19th and 20th of January 2022. This event will be carried out in English and broadcasted online.
- A series of webinars in different EU languages will be held from the 10th to the 27th of January 2022.
- Other activities and questionnaires as deemed necessary within the scope of the project.
The Consortium also aims to explore the possibility to engage Venture Capital funds in the PCP in order to increase the chances of commercialization of the developed solutions.
Interested parties are requested to register to participate and where needed sign NDAs in due time.
More information will be made available on the PREVENT PCP project website (prevent-pcp.eu) from January 2022 at the latest.
Participation in the OMC will not be a requirement to submit a proposal to the tender, does not lead to any rights or privileges for the participants, and is not part of any pre-qualification or selection process.

Please register at: https://ec.europa.eu/eusurvey/runner/PREVENT-PCP

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Grant Agreement number: 101020374 —PREVENT PCP — H2020-SU-SEC-2018-2019-2020 / H2020-SU-SEC-2020
VI.2)Additional information:
This procurement receives funding under the European Union’s Horizon 2020 research and innovation programme under the grant agreement No 101020374. The EU is however not participating as a contracting authority in this procurement. This PIN is published to announce an open market consultation on potential future procurement activity and is not a commitment to procure. It doesn't oblige the contracting authority to set limits to the content of the invitation to tender. The contracting authority involved in the PREVENT PCP project is not legally bound in any way by the outcome of the market consultation. The open market consultation will provide an overview on the procurement objectives, the PCP process and the main clauses of the contract. It is also not part of any pre-qualification or selection process. No advantage or disadvantage will be given to any supplier / group of suppliers to the detriment of others during the market consultation and the sub-sequent competitive procedure for the award of contracts procurement.
Offers will be accepted in English.
All communication will be carried out in English.
All information provided during the open market consultation and other background information will be published online in English.
The PCP procurement is exempted from the WTO Government Procurement Agreement (GPA), the EU public procurement directives and the national laws that implement them.
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice: