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Services - 58319-2015

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18/02/2015    S34

United Kingdom-Bath: Library software package

2015/S 034-058319

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: University of Bath
Postal address: Purchasing Services, Wessex House 6.43, Claverton Down
Town: Bath
Postal code: BS2 7AY
Country: United Kingdom
Contact person: See section V1.3)
Telephone: +44 1225384822

Internet address(es):

General address of the contracting authority:

Electronic submission of tenders and requests to participate:

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Provision of a Library Management System.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 7: Computer and related services

NUTS code UKK12 Bath and North East Somerset

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Library software package. The University of Bath is seeking tenders for a ‘Next Generation' Library Management System (LMS). We are seeking to appoint a contractor who can undertake to supply, implement and maintain the new LMS. A Cloud-hosted solution is required, allowing the successful supplier to provide a stable and secure supported environment. The LMS will be expected to integrate with other locally hosted and cloud hosted applications and will be able to operate within the University's information technology and data networking infrastructure.
II.1.6)Common procurement vocabulary (CPV)

48160000 Library software package

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The solution will support the library operations currently served by the SirsiDynix Symphony library management system and Ex Libris SFX openurl link resolver. The solution will include a 'knowledgebase' of electronic resources and collections, and fully integrated functionality for managing electronic resources. The solution will support various resource discovery services, in particular Ex Libris Primo: a discovery service is not a requirement of this tender. The Library is not seeking to become involved in a major software design and development project: the solution must already be in production in academic libraries. However the Library will seek participation in the definition of future system enhancements and the supplier will be able to demonstrate their commitment to ongoing development of the system to meet the changing business needs of academic libraries. The supplier should be able to implement their solution within 9 months of contract award. A solution is sought that has been demonstrated to work at other institutions, and can be implemented with minimum disruption. The LMS will support robust and transparent integration with a range of external applications. The following requirements are essential for our organisation and a successful implementation will require excellent solutions and functionality:
— Integration;
— Reporting and analytics;
— Circulation rules and operational flexibility;
— Highly efficient purchasing workflows;
— Knowledge base;
— Low maintenance and external hosted system;
— Data security and accountability.
The Library is a single facility open 24 hrs a day 364 days a year on a single campus. It has 46 FTE's supporting approximately 15 500 students and staff throughout the year. The contract term will be for a period of 5 years with the option to extend for a further 4 years to be reviewed year on year and subject to agreement by both parties. The University's budget for the procurement of the Library Management System is 280 000 GBP (excluding VAT) for the initial 5 year contract period. The estimated budget should the contract run for its full potential of 5 years plus up to 4 extended years, maximum of 9 years is estimated at 480 000 GBP ex vat.
Estimated value excluding VAT: 480 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The contract term will be for a period of 5 years with the option to extend for a further 4 years to be reviewed year on year and subject to agreement by both parties.
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 4
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
Please see Pre-Qualification Questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please see Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: Please see Pre-Qualification Questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please see Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
Please see Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Please see Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
16.3.2015 - 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

This tender is being conducted as part of the University of Bath's eTendering programme run in conjunction with BIPS DELTA. Expressions of interest in this opportunity, further information and/or documents are available at: To express an interest in this opportunity you must register on this site to obtain a login and password. (If you are already registered you will not need to register again, simply use your existing username and password). Please note there is a password reminder link on the home page. You must then log in and go to Your Response Manager and add the following Access Code: 45B65J66K6. Please ensure you follow all instructions provided to you there. The deadline for submitting your response is 14:00 hrs, on the 16.3.2015. Please ensure that you allow plenty of time when responding especially if you are required to upload response documents. Please note late responses cannot be accepted. If you experience any technical difficulties please contact the Delta eSourcing Help desk on: +44 8452707050 or e-mail the contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

For more information about this opportunity, please visit the Delta eSourcing portal at: To respond to this opportunity, please click here:

For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:

GO Reference: GO-2015213-PRO-6366574.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: University of Bath
Postal address: Purchasing Services
Town: Bath
Postal code: BA2 7AY
Country: United Kingdom
Telephone: +44 1225384822

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: