Supplies - 588267-2021

Submission deadline has been amended by:  16596-2022
17/11/2021    S223

Norway-Svolvær: Floor-cleaning machines

2021/S 223-588267

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Vågan Kommune
National registration number: 938644500
Postal address: Storgata 29
NUTS code: NO Norge
Postal code: 8300
Country: Norway
Contact person: Magne Haslevang
Telephone: +47 75420122
Fax: +47 75420001
Internet address(es):
Main address:
Address of the buyer profile:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Regional or local agency/office
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Procurement of cleaning equipment and cleaning machines

Reference number: 21/2977
II.1.2)Main CPV code
39713410 Floor-cleaning machines
II.1.3)Type of contract
II.1.4)Short description:

Vågan kommune [Vågan Municipality] invites tenderers to participate in an open tender contest for a framework agreement for delivery of consumables for cleaning equipment and cleaning machines and other consumables in connection with operation of cleaning in Vågan kommune [Vågan Municipality]. One contract will be signed for the entire municipality. The contract will be valid for 24 months with an option for (1+1) year.

Annex 2 to the tender documentation is a price form. The price sheet consists of a front page, six tabs with products and two tabs with explanations. Please read the pages with explanations carefully.

II.1.5)Estimated total value
Value excluding VAT: 7 600 000.00 NOK
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
33763000 Paper hand towels
33764000 Paper serviettes
33760000 Toilet paper, handkerchiefs, hand towels and serviettes
18424300 Disposable gloves
24455000 Disinfectants
33741100 Hand cleaner
39525800 Cleaning cloths
39713430 Vacuum cleaners
39830000 Cleaning products
39831240 Cleaning compounds
19640000 Polythene waste and refuse sacks and bags
II.2.3)Place of performance
NUTS code: NO071 Nordland
Main site or place of performance:


II.2.4)Description of the procurement:

The procurements includes:

- Ordering, delivery, and transport of consumables for cleaning equipment delivered to the user-locations of the entities in Vågan Municipality. An overview of addresses and locations is attached. All products will be delivered DDP Vågan kommune. Contract value/volume

The combined contract value is estimated to be NOK 7.6 million over four years, excluding VAT, and maximum NOK 8.4 million. The high maximum purchase is due to indications of price increases. The figures are based on historical data and the contracting authority's expected future need. The contracting authority is not bound to an equivalent amount. Price stated DDP Svolvær.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 7 600 000.00 NOK
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

One year + one year after two years

II.2.12)Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The tender is not divided due to the organisation of procurement in Vågan Municipality which is undertaken by the departments, and they have challenges with following the tenders and the contracts.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See the tender documentation

III.1.2)Economic and financial standing
List and brief description of selection criteria:

See the tender documentation

III.1.3)Technical and professional ability
List and brief description of selection criteria:

See the tender documentation

III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

See the tender documentation

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 14/12/2021
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 2 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 14/12/2021
Local time: 15:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Salten Og Lofoten Tingrett
Postal address: Boks 322
Town: Bodø
Postal code: 8006
Country: Norway
Internet address:
VI.4.2)Body responsible for mediation procedures
Official name: Salten Og Lofoten Tingrett
Postal address: Boks 322
Town: Bodø
Postal code: 8006
Country: Norway
Internet address:
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Salten Og Lofoten Tingrett
Postal address: Boks 322
Town: Bodø
Postal code: 8006
Country: Norway
Internet address:
VI.5)Date of dispatch of this notice: