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Norway-Oslo: Medical equipments, pharmaceuticals and personal care products
Section I: Contracting authority
Section II: Object
Joint Procurement Contract for Medical Consumables and Medical Equipment/Tests
The joint procurement contract will cover the contracting authority's need for easy access to medical consumables, incontinence products, nutritional products, and medical equipment/tests. The joint procurement contract will also cover the need for an emergency stockpile of infection control products.
Tenderers must be total suppliers of the product groups listed in the contest. The contract will therefore cover all procurements of products that are naturally covered by the contract area.
Other purposes of the joint procurement contract are:
— Give users and patients products they experience as good in relation to suitability and quality, at the same time that good care and total finances are ensured.
— Reduce negative environmental impact, including by using environmentally friendly products and packaging. The municipality will facilitate as much material recycling and recirculation as possible. The municipality would, thus, like to promote recyclable plastic and avoid all types of biodegradable plastic (biodegradable, compostable, and oxo-degradable plastic).
— Give users close follow-up and good training in the products and their use.
— Simplify and increase the efficiency of the contracting authority's everyday orders.
— Standardise the available product assortment where appropriate, as well as ensure access to more specialised products when required.
— Facilitate good follow-up of social requirements in the supplier chain.
The contracting authority has an option for up to 1 + 1 year extension on verbatim terms.
Products belonging to group 12, c.f. Part II Annex 3 Price and Product Sheet, are a voluntary option.
Affiliated municipalities have a voluntary option to establish and run an emergency stockpile at the supplier. This means that they are not obliged to use this contract for the procurement of this service. If the option is taken up, the tenderer will have minimum 4 months to build up the estimated capacity.
Section III: Legal, economic, financial and technical information
Requirement: tenderers must be a legally established company.
— Norwegian companies: company registration certificate;
— foreign tenderers: verification that the company is registered in a trade index or a register of business enterprises as prescribed by the law of the country where the company is established.
Requirement: tenderers must have good economic and financial capacity.
Documentation requirement: the company's last annual financial statements including notes, the Board's annual report and audit report, as well as new information of relevance to the company's fiscal numbers.
The contracting authority reserves the right to obtain credit ratings on its own initiative.
Requirement: tenderers must have good experience from equivalent assignments. Equivalent assignments means large customers with many delivery addresses.
Documentation requirement: a short description of the most important deliveries in the last 3 years, including information on the contract's value, delivery date, number of delivery places and the name of the contracting authority, as well as a description of the assignment's content.
Requirement: Tenderers must have a quality assurance system.
If a tenderer has certificates from independent bodies that can substantiate a quality assurance system, e.g., ISO 9001 or equivalent, they can be presented as documentation. If a tenderer does not have certificates from independent bodies, a description must be submitted of the methods for quality assurance, as well as the contents of the quality assurance system.
A quality assurance system is required that ensures that the tenderer is suitable to fulfil the contractual obligations for social requirements (see point 3.14 of the contract). This means that the tenderer has methods for managing the supplier chain and tracking systems that enable follow-up of compliance with:
• basic human rights, including, amongst other things:
— no person must be subjected to torture or gruesome, inhuman or degrading treatment or punishment (UN’s Universal Declaration of Human Rights art. 5),
— all workers have the right to fair and good payment that ensures them and their family a dignified existence, and if necessary, complemented by other social protection (UN’s Universal Declaration of Human Rights art. 23.3),
— everyone has the right to rest and leisure time, including reasonable limiting of work hours and regular holidays with pay. (UN’s Universal Declaration of Human Rights art. 24);
• ILO's core conventions:
— ILO convention No 138 and 182 (ban on child labour), No 29 and 105 (ban on discrimination) and numbers 100 and 111 (ban on discrimination) and No 87 and 98 (freedom of association and right to collective bargaining);
• international law's regulations that related to the delivery in this agreement, including relevant UN decisions that Norway have signed.
• A description of the the system for management of the supplier chain, that the tenderer will use to carry out the contract. This includes quality assurance measures that enable systematic follow-up of the work on safeguarding basic human rights, the ILO's core conventions and the international law's regulations related to the delivery in this agreement, including relevant UN decisions that Norway is obliged to downstream in the supply chain/production process.
• A description of the tracking systems that the tenderer will use to fulfil the contract. The description must state methods and/or systems that enable tracking of the production locations and country of origin involved in the supplier chain for the goods in this contract.
A quality assurance system shall be established which ensure that the tenderer is suitable to comply with the contractual obligations for environmental regulations.
This means that the tenderer must have established methods for working actively and systematically with reducing negative environmental impact from the tenderer activities related to the implementation of this contract.
A description of the tenderer's environmental management measures.
If the tenderer has certificates from independent bodies that can substantiate an established environmental management system, certificates thereof shall be presented as documentation.
The contracting authority refers in this connection to the EMAS (Eco-Management and Audit Scheme), or other acknowledged environmental management systems stated in the decree (EF) No 1221/2009 article 45, such as the Environmental Lighthouse Scheme, or other environmental management standards that are based on relevant European or international standards from accredited bodies, e.g., ISO 14001.
Section IV: Procedure
Section VI: Complementary information