Services - 600326-2019

18/12/2019    S244

United Kingdom-Cannock: Accounting software package

2019/S 244-600326

Prior information notice

This notice is for prior information only

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Cannock Chase District Council
Postal address: Civic Centre, Beecroft Road
Town: Cannock
NUTS code: UKG24 Staffordshire CC
Postal code: WS11 1BG
Country: United Kingdom
Contact person: John Tapsell
E-mail: john.tapsell@staffordshire.gov.uk
Telephone: +44 1785854651
Internet address(es):
Main address: www.cannockchasedc.gov.uk
I.1)Name and addresses
Official name: Stafford Borough Council
Postal address: No Riverside, Civic Centre
Town: Stafford
NUTS code: UKG24 Staffordshire CC
Postal code: ST16 3AQ
Country: United Kingdom
Contact person: John Tapsell
E-mail: john.tapsell@staffordshire.gov.uk
Telephone: +44 1785854651
Internet address(es):
Main address: www.staffordbc.gov.uk
I.2)Information about joint procurement
The contract involves joint procurement
I.3)Communication
Additional information can be obtained from another address:
Official name: Staffordshire County Council
Postal address: No 1 Staffordshire Place
Town: Stafford
NUTS code: UKG24 Staffordshire CC
Postal code: ST16 2DH
Country: United Kingdom
Contact person: John Tapsell
E-mail: john.tapsell@staffordshire.gov.uk
Telephone: +44 1785854651
Internet address(es):
Main address: www.staffordshire.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Corporate Finance ERP System

Reference number: IA2000
II.1.2)Main CPV code
48443000 Accounting software package
II.1.3)Type of contract
Services
II.1.4)Short description:

Please note: this procurement is being managed by Staffordshire County Council of behalf of Cannock Chase and Stafford Borough Councils. Staffordshire County Council does not have a requirement for these services themselves.

The requirement is for a Finance ERP System for Cannock Chase District Council and Stafford Borough Council. The required solution shall enable both organisations to run

Independently as separate legal entities supporting the full range of statutory and regulatory requirements for local authorities.

II.1.5)Estimated total value
Value excluding VAT: 750 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
48442000 Financial systems software package
II.2.3)Place of performance
NUTS code: UKG24 Staffordshire CC
Main site or place of performance:

Cannock and Stafford.

II.2.4)Description of the procurement:

The requirement is for an integrated corporate finance ERP System to meet the operational needs of both Cannock Chase District Council and Stafford Borough Council. The required solution shall enable both organisations to run independently as separate legal entities supporting the full range of statutory and regulatory requirements for local authorities. The required systems shall include general ledger, creditors, debtors and procure to pay functionality. The systems will have the ability to produce a full range of financial management and accounting reports. The systems will have functionality for project accounting, income management, asset management, job management and costing and full bank reconciliation; supported by general document management and workflow functionality. The scope of this procurement also includes for the project management, implementation, configuration, testing and training to ensure the replacement of the existing systems and go-live with the new systems in both local authorities no later than 1.4.2021. This includes for all interfaces with existing corporate systems including [but not limited to

Housing, Council Tax, NNDR, Payroll, e-Payments. The services in this procurement will include all post implementation support services.

II.2.14)Additional information
II.3)Estimated date of publication of contract notice:
01/05/2020

Section IV: Procedure

IV.1)Description
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no

Section VI: Complementary information

VI.3)Additional information:
VI.5)Date of dispatch of this notice:
16/12/2019