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Services - 600420-2020

11/12/2020    S242

United Kingdom-Bristol: Information technology services

2020/S 242-600420

Voluntary ex ante transparency notice

Services

Legal Basis:
Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name and addresses
Official name: Ministry of Defence, ISTAR, SCIS
Town: Bristol
NUTS code: UKK11 Bristol, City of
Country: United Kingdom
Contact person: Sarah Mitchell
E-mail: Sarah.Mitchell664@mod.gov.uk
Telephone: +44 7970645857
Internet address(es):
Main address: www.contracts.mod.gov.uk
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
Defence

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Bridging the Gap (BtG)

II.1.2)Main CPV code
72222300 Information technology services
II.1.3)Type of contract
Services
II.1.4)Short description:

The authority intends to:

(a) amend the existing Future Logistics Information Services (FLIS) (Lognec1/0001) contract with Boeing Defence UK (BDUK) to include a tri-service base inventory management system, based on its existing Air Domain base inventory management system (BIWMS), to replace the fragile and ageing legacy systems (CRISP and SS3); and

(b) to establish a new contract with BDUK to replace the existing FLIS contract when it expires in July 2022 for the sustainment of those LOG IS services contracted under FLIS. The new contract will provide capability that Bridges the Gap (BtG) between the FLIS contract and the future long-term strategic solution, known as the Business Modernisation for Support (BMfS) project. BtG will be executed as a Single Source, Qualifying Defence Contract. During the term of the BtG contract the portfolio will be disaggregated and transitioned primarily to the BMfS platform.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 500 000 000.00 GBP
II.2)Description
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

The authority intends to:

(a) amend the existing Future Logistics Information Services (FLIS) (Lognec1/0001) contract with Boeing Defence UK (BDUK) to include a tri-service base inventory management system, based on its existing Air Domain base inventory management system (BIWMS), to replace the fragile and ageing legacy systems (CRISP and SS3); and

(b) to establish a new contract with BDUK to replace the existing FLIS contract when it expires in July 2022 for the sustainment of those LOG IS services contracted under FLIS. The new contract will provide capability that Bridges the Gap (BtG) between the FLIS contract and the future long-term strategic solution, known as the Business Modernisation for Support (BMfS) project. BtG will be executed as a Single Source, Qualifying Defence Contract. During the term of the BtG contract the portfolio will be disaggregated and transitioned primarily to the BMfS platform.

II.2.5)Award criteria
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Negotiated procedure without publication of a contract notice
  • The works, supplies or services can be provided only by a particular economic operator for the following reason:
    • absence of competition for technical reasons
Explanation:

The proposed amendments to the FLIS contract were offered by BDUK to transform the authority’s base inventory management systems as part of the original FLIS contract proposal which was not taken up at the time of contract award. It has now become necessary to address the increasing fragility of the existing CRISP and SS3 platforms which requires the authority to take immediate action to replace them before they fail and the Authority loses the critical capability they provide.

It is considered that the BtG contract can be awarded using the negotiated procedure without prior publication of a contract notice pursuant to Article 28(1)(e) of Directive 2009/81/EC (Regulation 16(1)(a)(ii) of the UK Defence and Security Public Contracts Regulations 2011) for the technical reasons set out below.

• the aim of the BtG contract is to provide a service based upon a reduced Authority Logistic Information Service (Log IS) scope for a limited period to keep essential Defence capability sustained, maintain continuity and facilitate the transition to the long-term strategic solution BMfS, which will be procured through open competition.

• all aspects of Defence logistic business — inventory, transport and movement, engineering and maintenance, and general ledger management — are heavily dependent on the digital services of Logistic Information Systems (Log IS).

• the Log IS portfolio contains operationally critical Defence applications for the UK Armed Forces which must be maintained at close to 100 % availability. Lack of availability will fundamentally impact the UK Armed Forces ability to operate effectively around the globe.

• Many of the applications in the Log IS portfolio use aging, legacy technology requiring the availability of unique Suitably Qualified and Experienced Personnel (SQEP) to deliver and maintain the service. BDUK has built up the required SQEP resources during the course of the FLIS contract and therefore possesses exclusive technical expertise, skills, capabilities, relationships with key subcontractors and knowledge (including proprietary knowledge and information) relating to these specific critical services.

• the BtG contract is intended to be a transitional arrangement, during which time the scope of the Log IS service will be re-shaped and rationalised prior to the BMfS capability becoming fully operational in 2027. The risk created by transitioning from BDUK to a new delivery partner during that period of transition represents an unacceptable threat to UK operational capability due to the risk of non-availability, service disruption and interoperability failures. Continuity of service through BDUK fully mitigates these risks.

IV.1.3)Information about framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

Section V: Award of contract/concession

V.2)Award of contract/concession
V.2.1)Date of contract award decision:
09/11/2020
V.2.2)Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
Official name: Boeing Defence UK Ltd
Town: Bristol
NUTS code: UKK11 Bristol, City of
Country: United Kingdom
E-mail: lindsay.m.black@boeing.com
The contractor/concessionaire will be an SME: no
V.2.4)Information on value of the contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: 500 000 000.00 GBP
Total value of the contract/lot/concession: 500 000 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2020127-DCB-17473657

VI.4)Procedures for review
VI.4.1)Review body
Official name: Ministry of Defence, ISTAR, SCIS
Town: BRistol
Country: United Kingdom
E-mail: sarah.mitchell664@mod.gov.uk
Telephone: +44 7970645857
VI.5)Date of dispatch of this notice:
07/12/2020