Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Postal Goods, Services and Solutions
Reference number: RM6017
II.1.2)Main CPV code64000000 Postal and telecommunications services
II.1.3)Type of contractServices
II.1.4)Short description:
Crown Commercial Service (CCS) as the authority has put in place a Pan Government Collaborative agreement for the provision of postal goods and services to be utilised by central government departments and all other UK public sector bodies, including local authorities, health, police, fire and rescue, education and devolved administrations. This commercial agreement will be the recommended vehicle for all postal goods and services required by UK public sector bodies, which include central government departments and their arm's length bodies and agencies, non-departmental public bodies, NHS bodies, local authorities, health, police, fire and rescue, education, charities and devolved administrations. CCS partnered with YPO and ESPO to put this agreement in place. The duration of the framework agreement is 4 years with the option to enable customers to let a call-off agreement that may extend beyond the life of the framework agreement.
II.1.6)Information about lotsThis contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)Value excluding VAT: 4 140 000 000.00 GBP
II.2)Description
II.2.1)Title:
Low to Medium Volume Franking Machines and Associated Consumables
Lot No: 1
II.2.2)Additional CPV code(s)30131400 Postage machines
30144100 Postage-franking machines
50000000 Repair and maintenance services
50324200 Preventive maintenance services
64100000 Post and courier services
64110000 Postal services
64112000 Postal services related to letters
II.2.3)Place of performanceNUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:
This is a single supplier lot. The supplier shall provide low to medium volume capacity franking machines (including weighing scales) capable of processing up to 200 items of mail per day. This lot also includes maintenance services, service wrap provisions and consumables pertaining to the operation of the equipment to ensure it is kept in good working order.
II.2.5)Award criteriaQuality criterion - Name: Quality / Weighting: 0
Price - Weighting: 100
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
CCS conducted an eAuction for Lot 1 only. Only bids that fully met the requirement for quality and the technical specification were deemed admissible bids to participate in the eAuction.
II.2)Description
II.2.1)Title:
Franking Machines, Mailroom Equipment and Assoicated Consumables
Lot No: 2
II.2.2)Additional CPV code(s)30123400 Folding machines
30124520 Scanner document feeders
30130000 Post-office equipment
30131000 Mailroom equipment
30131100 Paper or envelope folding machines
30131200 Envelope-stuffing machines
30131300 Addressing machines
30131400 Postage machines
30131500 Mail opening machines
30131600 Mail sealing machines
30131800 Stamp affixers
30132000 Sorting equipment
30132100 Mail-sorting equipment
30132300 Sorters
30133000 Mailing equipment
30133100 Bulk-mailing equipment
30144100 Postage-franking machines
30197310 Letter openers
30216130 Barcode readers
38520000 Scanners
39150000 Miscellaneous furniture and equipment
43411000 Sorting and screening machines
48100000 Industry specific software package
48311000 Document management software package
50000000 Repair and maintenance services
50324200 Preventive maintenance services
50421200 Repair and maintenance services of X-ray equipment
51611100 Hardware installation services
64100000 Post and courier services
64110000 Postal services
64112000 Postal services related to letters
72212311 Document management software development services
72512000 Document management services
II.2.3)Place of performanceNUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:
This is a multi-supplier lot that will provide a wide range of requirements for franking machines, mailroom equipment, furniture, accessories, consumables and software, supporting
Maintenance services and service wraps pertaining to the operation of the equipment and ensuring it is kept in good working order.
II.2.5)Award criteriaQuality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Collection and Delivery of Letters, Large Letters and Parcels
Lot No: 3
II.2.2)Additional CPV code(s)60160000 Mail transport by road
60161000 Parcel transport services
64100000 Post and courier services
64110000 Postal services
64111000 Postal services related to newspapers and periodicals
64112000 Postal services related to letters
64113000 Postal services related to parcels
64115000 Mailbox rental
64121100 Mail delivery services
64121200 Parcel delivery services
II.2.3)Place of performanceNUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:
This is multi-supplier lot .The suppliers will provide a collection and delivery service for letters, large letters and parcels which are collected from buyer site(s) for onward delivery within the UK including England, Northern Ireland, Scotland and Wales.
II.2.5)Award criteriaQuality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Collection and Delivery of Letters, Large Letters and Parcels to International Destinations
Lot No: 4
II.2.2)Additional CPV code(s)60160000 Mail transport by road
60161000 Parcel transport services
60411000 Scheduled airmail transport services
60421000 Non-scheduled airmail transport services
64100000 Post and courier services
64110000 Postal services
64111000 Postal services related to newspapers and periodicals
64112000 Postal services related to letters
64113000 Postal services related to parcels
64121100 Mail delivery services
64121200 Parcel delivery services
II.2.3)Place of performanceNUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:
This is a multi-supplier lot. The supplier shall provide a collection and delivery service for letters, large letters and parcels which are collected from buyer site(s) for onward delivery to international destinations.
II.2.5)Award criteriaQuality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Audits, Efficiency Reviews and Niche Consultancy
Lot No: 5
II.2.2)Additional CPV code(s)64110000 Postal services
72220000 Systems and technical consultancy services
72221000 Business analysis consultancy services
72228000 Hardware integration consultancy services
72316000 Data analysis services
79212000 Auditing services
79212200 Internal audit services
79311000 Survey services
79410000 Business and management consultancy services
79418000 Procurement consultancy services
79421000 Project-management services other than for construction work
79421100 Project-supervision services other than for construction work
79900000 Miscellaneous business and business-related services
II.2.3)Place of performanceNUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:
This is a multi-supplier lot. The supplier will provide independent audits, efficiency reviews and niche consultancy services specific to mailroom operations and associated document and data management.
Suppliers that successfully bid for Lot 5 are not allowed to perform any other services on any other lot.
II.2.5)Award criteriaQuality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Business Process Outsourcing, Mailroom, Document and Data Managed Service
Lot No: 6
II.2.2)Additional CPV code(s)22821000 Electoral forms
30131500 Mail opening machines
30132100 Mail-sorting equipment
30133000 Mailing equipment
48000000 Software package and information systems
48213000 Operating system enhancement software package
48223000 Electronic mail software package
48310000 Document creation software package
48500000 Communication and multimedia software package
63121100 Storage services
64000000 Postal and telecommunications services
64216000 Electronic message and information services
72212223 Electronic mail software development services
72212311 Document management software development services
72212780 System, storage and content management software development services
72412000 Electronic mail service provider
72512000 Document management services
75100000 Administration services
79410000 Business and management consultancy services
79421000 Project-management services other than for construction work
79421100 Project-supervision services other than for construction work
79500000 Office-support services
79570000 Mailing-list compilation and mailing services
79800000 Printing and related services
II.2.3)Place of performanceNUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:
This is a multi-supplier lot. The supplier will provide a fully outsourced managed service including on/off site mailroom management, digital mailroom management and document and data management services.
II.2.5)Award criteriaQuality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Hybrid Mail, Digital and Transformational Communications
Lot No: 7
II.2.2)Additional CPV code(s)22821000 Electoral forms
30131000 Mailroom equipment
30133000 Mailing equipment
30133100 Bulk-mailing equipment
48000000 Software package and information systems
48100000 Industry specific software package
48200000 Networking, Internet and intranet software package
48210000 Networking software package
48211000 Platform interconnectivity software package
48213000 Operating system enhancement software package
48214000 Network operating system software package
48219000 Miscellaneous networking software package
48219700 Communications server software package
48223000 Electronic mail software package
48310000 Document creation software package
48311000 Document management software package
48311100 Document management system
48313000 Optical-character-recognition (OCR) software package
48320000 Drawing and imaging software package
48328000 Image-processing software package
48329000 Imaging and archiving system
48500000 Communication and multimedia software package
48613000 Electronic data management (EDM)
48780000 System, storage and content management software package
48781000 System management software package
48782000 Storage management software package
48920000 Office automation software package
60161000 Parcel transport services
64000000 Postal and telecommunications services
64100000 Post and courier services
64110000 Postal services
64112000 Postal services related to letters
64122000 Internal office mail and messenger services
64216000 Electronic message and information services
64216120 Electronic mail services
72212223 Electronic mail software development services
72212311 Document management software development services
72212780 System, storage and content management software development services
72412000 Electronic mail service provider
72512000 Document management services
79570000 Mailing-list compilation and mailing services
79571000 Mailing services
79800000 Printing and related services
79823000 Printing and delivery services
79824000 Printing and distribution services
79900000 Miscellaneous business and business-related services
II.2.3)Place of performanceNUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:
This is a multi-supplier lot. The supplier will provide hybrid mail, digital and transformational communication service that can be delivered at the buyer premises (on-site) or at the supplier’s premises (off-site) or a blend of both.
II.2.5)Award criteriaQuality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Inbound Delivery and Services
Lot No: 8
II.2.2)Additional CPV code(s)64100000 Post and courier services
64110000 Postal services
64122000 Internal office mail and messenger services
79500000 Office-support services
79900000 Miscellaneous business and business-related services
II.2.3)Place of performanceNUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:
The supplier will provide a cost effective, flexible, high-quality and value for money service capable of fulfilling a broad range of buyer requirements for inbound delivery services for mail items, packets and parcels being returned to buyer premises and/or nominated third party premises from the buyer’s end users/customers.
II.2.5)Award criteriaQuality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Mail Opening and Digital Scanning Services
Lot No: 9
II.2.2)Additional CPV code(s)30131500 Mail opening machines
48100000 Industry specific software package
48211000 Platform interconnectivity software package
48214000 Network operating system software package
48219000 Miscellaneous networking software package
48311000 Document management software package
48311100 Document management system
48313000 Optical-character-recognition (OCR) software package
48328000 Image-processing software package
48329000 Imaging and archiving system
48613000 Electronic data management (EDM)
48720000 Bar coding software package
48780000 System, storage and content management software package
48781000 System management software package
48782000 Storage management software package
48920000 Office automation software package
63121100 Storage services
64000000 Postal and telecommunications services
64100000 Post and courier services
64110000 Postal services
64112000 Postal services related to letters
64113000 Postal services related to parcels
64122000 Internal office mail and messenger services
64216000 Electronic message and information services
64216120 Electronic mail services
64216200 Electronic information services
72212223 Electronic mail software development services
72212780 System, storage and content management software development services
72312000 Data entry services
72313000 Data capture services
72314000 Data collection and collation services
72317000 Data storage services
72512000 Document management services
79500000 Office-support services
79571000 Mailing services
79995100 Archiving services
79996000 Business organisation services
79996100 Records management
79999100 Scanning services
II.2.3)Place of performanceNUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:
This is a multi-supplier lot. The supplier will provide the provision of mail opening and digital scanning services, which can be carried out either at the buyer premises (on-site) or at the supplier’s premises (off-site) or a blend of both.
II.2.5)Award criteriaQuality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Security Screening Services
Lot No: 10
II.2.2)Additional CPV code(s)43411000 Sorting and screening machines
60160000 Mail transport by road
60161000 Parcel transport services
64100000 Post and courier services
64110000 Postal services
64112000 Postal services related to letters
64113000 Postal services related to parcels
64121000 Multi-modal courier services
64121100 Mail delivery services
79571000 Mailing services
79710000 Security services
II.2.3)Place of performanceNUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:
This is a multi-supplier lot. The supplier will provide security screening services of a variety of inbound mail items, which will include documents and parcels and the security screening will be for a range of hazardous items and materials.
II.2.5)Award criteriaQuality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information