Supplies - 603240-2020

14/12/2020    S243

United Kingdom-Birmingham: Electrical machinery, apparatus, equipment and consumables; lighting

2020/S 243-603240

Contract notice – utilities

Supplies

Legal Basis:
Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses
Official name: High Speed Two (HS2) Ltd (and in addition the Contracting Bodies listed in VI.3 below)
Postal address: Two Snowhill, Snow Hill Queensway
Town: Birmingham
NUTS code: UK UNITED KINGDOM
Postal code: B4 6GA
Country: United Kingdom
E-mail: scc@hs2.org.uk
Internet address(es):
Main address: https://www.hs2.org.uk/
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: https://hs2.bravosolution.co.uk/web/index.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://hs2.bravosolution.co.uk/web/index.html
Tenders or requests to participate must be submitted to the abovementioned address
I.6)Main activity
Railway services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

High Speed Two (HS2) Ltd, Phase One Stations — Framework Agreement for Station Building Systems

II.1.2)Main CPV code
31000000 Electrical machinery, apparatus, equipment and consumables; lighting
II.1.3)Type of contract
Supplies
II.1.4)Short description:

This procurement is to establish a single supplier framework agreement for the design and supply of station building systems, including fire detection and alarm system, building energy management system, lighting control system, public address and voice alarm system, customer information system and station information management system primarily for the new Phase One Stations to be constructed at Euston, Old Oak Common, Birmingham Curzon Street and Interchange. These key station building systems may also be required and called off under the framework agreement as Optional Scope at other HS2 sites (see VI.3) below). The framework agreement is being established for use by HS2 Ltd (Professional services call-off contracts) and for use by the Phase One Station Contractors (Design and supply call-off contracts with Optional Scope for engineering services) and for use by the other contracting bodies defined in VI.3) below.

II.1.5)Estimated total value
Value excluding VAT: 47 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
30214000 Workstations
31500000 Lighting equipment and electric lamps
31520000 Lamps and light fittings
31625000 Burglar and fire alarms
35100000 Emergency and security equipment
48420000 Facilities management software package and software package suite
48800000 Information systems and servers
48813000 Passenger information system
48952000 Public address systems
71300000 Engineering services
71314200 Energy-management services
71320000 Engineering design services
71630000 Technical inspection and testing services
72254100 Systems testing services
79415200 Design consultancy services
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

This procurement is for the establishment of a single supplier framework agreement for the design and supply of six station building systems primarily for the new HS2 Phase One Stations to be constructed in London at Euston and Old Oak Common and in the Midlands at Birmingham Curzon Street and Interchange. The six station building systems include:

• the Public Address/Voice Alarm (PAVA) system to enable the distribution of audible evacuation and operational information within the station;

• the fire detection and alarm system to detect fires and raise the alarm in the event of an emergency;

• the Building Energy Management System (BEMS) to provide centralised monitoring of alarms, activities and maintenance prompts for systems throughout the station;

• the lighting control system to provide the minimum safe illumination of the public and back of house areas for the station;

• the Customer Information System (CIS) to enable delivery of information to customers and staff within the station;

• the Station Information Management System (SIMS) to provide local operational control and management of all aspects associated with passenger information and security, station services, including all fixed Mechanical and Electrical (M&E) and emergency situations.

The framework agreement will be used by HS2 Ltd (Professional services call-off contract for systems functional specification, reference design and demonstration) and used by the Phase One station contractors (Design and supply call-off contracts with an option to call off engineering services (Optional Scope) to undertake any of the installation, testing, commissioning, integration, bringing into service and other activities associated with the construction of the Station Specific Design) and will be used by the other Contracting Bodies defined in VI.3) Additional information below.

Further information on the procurement and on the Scope (Base and Optional Scope), contracting bodies and anticipated timing and value of call-off contracts is included in the PQP documents (Heads of terms and Outline Scope documents).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 47 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

HS2 Ltd reserves the right to omit and/or vary the scope. As further described in the PQP documents and in the accompanying Outline Scope document, applicants should note in particular that the scope may include Optional Scope as described in II.2.11) 2) and Optional Projects as described in II.2.11) 1):

1) Optional projects:

If instructed by a contracting body, as described in VI.3) part 6) (at their sole and absolute discretion), a design and supply call-off contract for an optional project will be entered into between the relevant contracting body and the successful tenderer; the prices and fee percentage submitted by the successful tenderer will be applied to inform and calculate the price for undertaking such optional project;

2) Optional Scope for engineering services:

(a) The framework agreement includes Optional Scope for engineering services (installation, testing, commissioning, providing support for on-site integration, interim maintenance and training) that may be called off as part of a design and supply call-off contract by the Phase One Station Contractors and other contracting bodies (in relation to an optional project). Station Contractors or other contracting bodies reserve the right to include the Optional Scope (in whole or in part) during the call-off process pursuant to the framework agreement.

(b) If instructed by Station Contractors or other contracting bodies at their sole and absolute discretion, such Optional Scope would be included in the relevant design and supply call-off contract and the prices and fee percentage submitted by the successful tenderer will be applied to inform and calculate the price for undertaking such Optional Scope.

3) Option to extend the term of framework agreement:

The term of the framework agreement will be for an initial term of eight years although HS2 Ltd reserves the right to extend the term of the framework agreement for up to a further 2 years to make a maximum possible term of 10 years. HS2 Ltd reserves the right to extend the term of the framework agreement from eight to 10 years if one or more station contracts is delayed so that the anticipated timing of the call-offs set out in the Outline Scope document cannot be achieved within the initial 8-year term. The justification for any such extension beyond the initial 8-year term of the framework agreement is to ensure that HS2 Ltd can use the framework agreement to achieve the Stations Common Components strategy notwithstanding a delay to the station contracts.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Applicants are referred to VI.3) additional information in this contract notice below.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Applicants are referred to the PQP and PQQ for information about conditions for participation.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Applicants are referred to the PQP and PQQ for information about HS2 Ltd’s requirements and minimum standards in relation to economic and financial standing.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Applicants are referred to the PQP and PQQ for information about HS2 Ltd’s requirements and minimum standards in relation to technical and professional ability.

III.1.4)Objective rules and criteria for participation
List and brief description of rules and criteria:

Applicants are referred to the PQP and PQQ for information about HS2 Ltd’s rules and criteria for participation.

III.1.6)Deposits and guarantees required:

HS2 Ltd reserves the right to require guarantees, bonds, collateral warranties (including the grant of step-in rights to subcontracts) and other forms of security as appropriate to be specified in the procurement documents to be made available at ITT stage. Applicants are referred to the PQP for relevant information available at this pre-qualification stage.

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The main financing conditions, payment mechanism, performance standards and incentive mechanism will be described in the procurement documents to be made available at ITT stage, but it is expected that payment arrangements will be in accordance with the provisions of NEC3 Engineering and construction contract.

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

HS2 Ltd will accept expressions of interest and tenders from single entities or consortia. HS2 Ltd does not require those consortia who intend to form a single legal entity to do so at the PQQ stage. HS2 Ltd will consider contracting with a consortium, providing always that the participants in any consortium are jointly and severally liable for all of the obligations of the contractor under the contract.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Negotiated procedure with prior call for competition
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 28/01/2021
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 25/05/2021
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 24 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

1) Terms with an initial capital letter used in this contract notice, the PQP and the PQQ have the meanings given in PQP Manual (Glossary of Terms).

2) To express interest in the framework agreement, applicants must complete the PQQ on the HS2 eSourcing portal strictly in accordance with the submission deadline for PQQ Applications stated in the PQP (PQQ Application Deadline). Please note that the PQQ Application Deadline is a precise time and applicants should allow sufficient time to upload their PQQ Applications.

3) An Applicant may be a single organisation or a Consortium. An applicant may only submit 1 (one) PQQ Application. A particular economic operator may not apply as more than 1 (one) applicant, whether as a single applicant or as a Party to 1 (one) or more Consortia. Applicants should note that this restriction does not apply to subcontractors.

4) All applicants are required to express an interest by registering on the HS2 eSourcing portal (https://hs2.bravosolution.co.uk). Registering is only required once.

5) For further assistance contact the BravoSolution helpdesk which is available Monday to Friday (8.00-18.00) GMT on:

Email: help_uk@jaggaer.com or telephone +448000698630.

6) Contracting entity: this contract notice is published by HS2 Ltd on behalf of itself and these contracting bodies:

• HS2 Ltd (including any successor to HS2 Ltd assuming HS2 Ltd's functions (in whole or in part) relevant to this framework agreement);

• the infrastructure manager;

• Phase One Station Contractors;

• Automated People Mover (APM) contractor;

• Washwood Heath (WWH), Rolling Stock Maintenance Depot (RSMD), the National Integrated Control Centre (NICC) and Calvert Infrastructure Maintenance Depot (IMD) contractors;

• Phase One Main Works Civil Contractors (MWCC);

• Systems Integration Facility (SIF) contractor;

• any other body as may assume delivery and/or ownership responsibilities in respect of the assets covered by this framework agreement;

• the future operator(s) of any one or more of the Phase One Stations.

Further information on the contracting bodies is included in the PQP documentation.

7) II.1.3) Type of contract: this is a mixed procurement. The scope of the framework agreement includes works (around 20 % of the estimated total value), services (around 10 % of the estimated total value), and supplies (around 70 % of the estimated total value).

8) II.2.3) Place of performance: station building systems are to be installed at Phase One Stations and potentially other HS2 sites (see PQP Outline Scope document for more information).

9) II1.5) Estimated total value, II.2.6) Estimated value: the given value includes the estimated total of the Base Scope and any Optional Scope (see PQP documents for more information). Further information on the values and HS2 Ltd's assumptions is included in the further package particulars document.

10) II.2.7) Duration of the framework agreement: the framework agreement is for an initial term of 8 years (96 months) with an option to extend for up to a further 2 years (24 months) (see II.2.11) above). Further information on anticipated timing of call-off contracts is included in the PQP documents (Outline Scope).

11) II.2.10) Information about variants: HS2 Ltd reserves the right to accept variants at ITT stage provided a tenderer has also submitted a compliant tender. Further information and minimum requirements in relation to any variants and how variants will be evaluated will be set out in the ITT.

12) IV.1.1) Type of procedure: HS2 Ltd is procuring the framework agreement in accordance with the negotiated procedure with prior call for competition pursuant to UCR 2016, reg. 47. As stated in the PQP documents, HS2 Ltd reserves the right not to conduct negotiations with tenderers.

13) Candidates and tenderers shall be solely responsible for and liable for all costs associated with and arising out of or in connection with responding to this PQP and any subsequent Invitation, howsoever incurred.

VI.4)Procedures for review
VI.4.1)Review body
Official name: High Court
Postal address: Royal Courts of Justice, Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
Official name: High Court
Postal address: Royal Courts of Justice, Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.5)Date of dispatch of this notice:
09/12/2020