Works - 60406-2014

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21/02/2014    S37    Works - Contract notice - Restricted procedure 

United Kingdom-Oxford: Construction work for buildings relating to health

2014/S 037-060406

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Oxford University Hospitals NHS Trust
Postal address: John Radcliffe Hospital, Headley Way, Headington
Town: Oxford
Postal code: OX3 9DU
Country: United Kingdom
For the attention of: Carl Hooper

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Investment opportunity for the design, build, finance and management of a Welcome Centre at the John Radcliffe Hospital, including the provision of a reception area and retail units
II.1.2)Type of contract and location of works, place of delivery or of performance
Works
Design and execution
Main site or location of works, place of delivery or of performance: John Radcliffe Hospital, Headley Way, Headington, Oxford OX3 9DU

NUTS code UKJ14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Contracting Authority has an investment opportunity for a private sector partner to lease an area of land to build, finance and operate a new Welcome Centre at the main entrance of the John Radcliffe Hospital site, to be funded wholly or mainly through the revenue generated from quality retailers taking space within the Welcome Centre. For a more detailed description of the project, tenderers should refer to Section II.2.1 below.
II.1.6)Common procurement vocabulary (CPV)

45215100, 45454100, 71220000, 45300000, 71315000, 71500000, 70112000, 55900000, 79993000, 45262700, 45453000, 45453100, 71000000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Contracting authority is seeking a private sector partner to build, operate and finance a new Welcome Centre at the main entrance of the John Radcliffe Hospital site by way of a leasing arrangement. The proposed building is approximately 1000m² and has been granted planning approval.
The project will involve the creation of a new main entrance, quality retail facilities, and includes associated reception, patient waiting, and the potential linking of the JR2 building with the Women's Centre at the Hospital.
The whole project will be funded over the life of the project predominately through revenue generated from rent from quality retailers taking three retail units within the Welcome Centre which in turn will provide an attractive amenity to patients, staff and visitors.
The Trust owns the freehold of the land and will grant a lease for the duration of the contract to the successful bidder for a ground rent expected to be in the region of £1,000 per annum (subject to an increase of a similar amount each fifth anniversary of the term). The Trust will also benefit from a turnover rent.
The Trust will agree a sub-lease (subject to contract) of part of the Welcome Centre which will include its reception area.
The capital cost of constructing the new Welcome Centre is not expected to exceed £2 million, but including contractors design, refurbishment and related project costs the total value of the works element of the contract is estimated to be between £2.7 million and £3 million . The value of the maintenance aspect to be included within a service charge is to be defined; the Trust will bear approximately 40% with the balance coming from the retail tenants
The private sector partner will additionally manage and organise the retail operation; which as a minimum will offset the operational and project costs requirement including construction, fees to date and future requirement, taxes, life cycle investment etc. However, this will be in accordance with strict obligations and restrictions, such as a requirement to act as managing agent for the whole of the Welcome Centre (responsibility for very high standards of cleanliness and appearance) and restrictions on tenants that might conflict with the broader aims and objectives of the Trust which will be defined at an early stage.
The main aim of this project is to create a relaxing, clean and well planned environment and reception area to welcome visitors together with good wayfinding at no cost to the Trust (except in relation to the area it will occupy). This will provide a strong first impression for patients and visitors and pave the way for a positive experience in the provision of clinical services in both the main hospital and the Trust as a whole.
Proposed designs for the Welcome Centre have been produced in liaison with Trust and the Welcome Centre will be constructed in accordance with the planning permission achieved.
The Trust has already agreed terms with a building construction company and a major FTSE 250 retailer who would be willing to agree a lease for the proposed retail units. It is expected that tenderers for the project will be given the opportunity either to use these existing arrangements or, subject to demonstrating better value for money, proposing alternatives in the form of variant bids.
It is envisaged that the period of the contract will be 35 years and nine months with a ground lease for the same period of time.
Estimated value excluding VAT:
Range: between 2 700 000 and 3 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 429 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent company or other guarantees may be required in certain circumstances. See tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See tender documents
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The contracting authority reserves the right to require successful groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability irrespective of the form of vehicle used.
The contracting authority may require successful consortia to group and take a particular legal form and/or require that a single member takes primary responsibility or that each member undertakes joint and several liability; and whether guarantees/bonds may be required.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As specified in the tender documents
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://www.nhssourcing.co.uk and click the link to register - Accept the terms and conditions and click 'continue' - Enter your correct business and user details - Note the username you chose and click 'Save' when complete - You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box 3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the ‘Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please refer to the pre-qualification questionnaire.
Bravo Solutions PQQ28767
Minimum level(s) of standards possibly required: Please refer to the pre-qualification questionnaire.
Bravo Solutions PQQ28767
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please refer to the pre-qualification questionnaire.
Bravo Solutions PQQ28767
Minimum level(s) of standards possibly required:
Please refer to the pre-qualification questionnaire.
Bravo Solutions PQQ28767
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: Please refer to the pre-qualification questionnaire Bravo Sollutions PQQ
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
19.3.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
17.2.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 21.3.2014 - 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The value of the works element of the contract is estimated to be between £2.7 million and £3 million including design, refurbishment and related project costs. The capital cost of constructing the new welcome centre itself is not expected to exceed £2 million.
The value of the maintenance aspects to be included within the service charge is estimated to be in the region of £70,000 per annum (subject to reviews), of which the Trust will bear approximately 40% with the balance coming from the retail tenants. Please note that this is just an estimate and the figures will be confirmed through the tender process.
The land will be leased to the developer for a base rent expected to be in the region of £1,000 per annum (subject to an increase of a similar amount each fifth anniversary of the term). The Trust will also have the benefit of a turnover rent.
It is anticipated the Welcome Centre will include three retail units, heads of terms and rents have been agreed with a provider
The costs of the project will be recovered from the tenants through rent and service charges over the life of the contract.
The Contracting Authority does not bind itself to accept the lowest or any offer and reserves the right to revert back to/re-commence any earlier stage of it and/or to change the basis of and the procedures for the procurement process and/or terminate the procurement process (or any part of it), in each case at any time. The Contracting Authority is not responsible for any costs of whatever kind and whenever incurred by any tenderer in relation to its participation in this process.
Further information in connection with the project will be provided in the tender documentation issued to tenderers expressing an interest.
The contracting authority will accept variant proposals.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: Oxford University Hospitals NHS Trust
Postal address: John Radcliffe Hospitals Headley Way Headington
Town: Oxford
Postal code: OX3 9DU
Country: United Kingdom

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
17.2.2014