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Services - 605926-2020

15/12/2020    S244

United Kingdom-Andover: Recruitment services

2020/S 244-605926

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Ministry of Defence, Agencies/Misc, Other
Postal address: D Pers, Zone 8 (IDL439), 1st Floor, Ramillies Building, Marlborough Lines, Monxton Road
Town: Andover
NUTS code: UK UNITED KINGDOM
Postal code: SP11 8HJ
Country: United Kingdom
Contact person: Scott Raynor
E-mail: ArmyExec-AFRP-Commercial-Mail@mod.gov.uk
Telephone: +44 3001512676
Internet address(es):
Main address: https://award.bravosolution.co.uk/afrp/web/project/5/register
Address of the buyer profile: https://award.bravosolution.co.uk/afrp/web/project/5/register
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: https://award.bravosolution.co.uk/afrp/web/project/5/register
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://award.bravosolution.co.uk/afrp/web/web/project/5/register
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
Defence

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Armed Forces Recruiting Programme

Reference number: 701043390
II.1.2)Main CPV code
79600000 Recruitment services
II.1.3)Type of contract
Services
II.1.4)Short description:

In order to sustain their operational capability, the UK's Armed Forces currently need to enlist annually in the region of 18 000 to 22 000 (regular and reserve) new recruits from the UK and the Commonwealth. The Armed Forces Recruiting Programme (AFRP) is responsible for delivering a single, common, tri-Service (tS) recruiting process for the Armed Forces. AFRP is mandated to achieve the right quality and quantity of recruits into training to achieve single Service (sS) workforce demands.

II.1.5)Estimated total value
Value excluding VAT: 1 599 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
79600000 Recruitment services
71317210 Health and safety consultancy services
85148000 Medical analysis services
79419000 Evaluation consultancy services
33156000 Psychology testing devices
85121270 Psychiatrist or psychologist services
75221000 Military defence services
79610000 Placement services of personnel
79824000 Printing and distribution services
79416000 Public relations services
79340000 Advertising and marketing services
79342000 Marketing services
79413000 Marketing management consultancy services
71900000 Laboratory services
33123200 Electrocardiography devices
79625000 Supply services of medical personnel
75122000 Administrative healthcare services
71317200 Health and safety services
79635000 Assessment centre services for recruitment
35700000 Military electronic systems
79414000 Human resources management consultancy services
85141000 Services provided by medical personnel
98000000 Other community, social and personal services
48481000 Sales or marketing software package
48482000 Business intelligence software package
48450000 Time accounting or human resources software package
72212450 Time accounting or human resources software development services
48600000 Database and operating software package
48610000 Database systems
48500000 Communication and multimedia software package
48445000 Customer Relation Management software package
48814400 Clinical information system
73400000 Research and Development services on security and defence materials
73430000 Test and evaluation
73436000 Test and evaluation of military electronic systems
48422000 Software package suites
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

In order to sustain their operational capacity the UK's Armed Forces currently need to enlist annually in the region of 18 000 to 22 000 (Regular and Reserve) new recruits from the UK and the Commonwealth. The Armed Forces Recruiting Programme (AFRP) is responsible for delivering a single, common, tri-Service (tS) recruiting process for the Armed Forces. The AFRP is mandated to achieve the right quality and quantity of recruits into training to achieve single Service (sS) workforce demands. The AFRP will place the candidate at the heart of the recruiting experience whilst delivering a tS Recruiting Operating Model (ROM) that is agile and able to dynamically respond to future Service requirements. The recruiting process must deliver an engaging experience that reflects the needs of candidates across all entry paths (Regular/Reserve, officers/other ranks/specialist, lateral entry and re-joiners) which maximises the conversion of eligible candidates into successful recruits. The new model envisages that each candidate will feel that the experience is tailored to their needs.

A recruitment strategy and governance function is required which shall translate the Defence People Strategy and sS workforce priorities into a clear, coherent, forward looking tS recruitment strategy.

A marketing function is required which shall be collaborative and cohesive, drawing on industry expertise to plan, develop and deliver optimised campaigns and to develop a communications strategy based on a range of paid, owned and earned channels founded on audience insight as well as understanding and evaluating the effectiveness of the marketing campaigns.

A contact function is required to ensure the candidate can resolve queries, feel informed, inspired, motivated and nurtured from first contact through to entering service. The function will be supported by an end-to-end self service system which shall process candidate applications and documentation, automate communications and progression to the next stage and online scheduling of recruitment activities.

An assessment function is required which shall develop an effective and consistent process that delivers a series of assessment elements (standards as refined by the authority) in order to asses the candidate's suitability and preference for service and/ or role.

A reporting data and management information function is required which shall provide the development and implementation of data architecture that manages the collection, quality, standardisation and integration of data. The AFRP Digital Project is closely aligned with, and will provide the backbone to, thr ROM. In so doing, the team is responsible for ensuring that the proposed solutions meet with current wider Government and MOD ICT policy, MOD accreditation criteria and additional Government and MOD assurance gates for large programmes.

All three sS are looking to transform their recruiting operations over the next 2 to 5 years and have given commitment for alignment and coherence by March 2024.

The contract duration will consist of a transitional period plus an initial 7 years full operational period with an option for a further 3 years.

The estimated contract value is in the range of GBP 1 000 000 000 to GBP 1 750 000 000 inclusive of the operational extension period of up to 3 years.

The PQQ and prospectus are available in award as per additional information of this contract notice.

A market industry day will be held on Friday 8 January 2021. Contact ArmyExec-AFRP-Commercial-Mail@mod.gov.uk for further details. Please note that registering on award and completing a NDA is mandatory to attend the event.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 599 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:

The PCR 2015 policy is a minimum of 3. Due to the complexities of the Programme and the length of the competitive dialogue procedure the decision was made to take 3 candidates through.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Option to extend up to 36 months.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

PQQ details are available in award. https://award.bravosolution.co.uk/afrp/web/project/5/register

Interested suppliers should visit the provided URL (weblink) and complete the AWARD supplier self-registration process. Once the online form has been completed, the supplier will receive an automatically generated activation email before gaining access to the AFRP AWARD portal.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See procurement documents for details.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

See procurement documents for details.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 29/01/2021
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic payment will be used
VI.3)Additional information:

The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk Go reference: GO-20201210-DCB-17487671

VI.4)Procedures for review
VI.4.1)Review body
Official name: MOD
Postal address: Abbey Wood
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
Telephone: +44 1179132548
VI.4.2)Body responsible for mediation procedures
Official name: Ministry of Defence, Agencies/Misc, Other
Postal address: Abbey Wood
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
Telephone: +44 1179132548
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Ministry of Defence, Agencies/Misc, Other
Postal address: Abbey Wood
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
Telephone: +44 1179132548
VI.5)Date of dispatch of this notice:
10/12/2020