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Services - 609368-2020

18/12/2020    S247

Ukraine-Ternopil: Construction supervision services

2020/S 247-609368

Contract notice


Legal Basis:

This contract will be financed by the European Investment Bank (EIB) and is subject to the EIB's Guide to Procurement.

Section I: Contracting authority

I.1)Name and addresses
Official name: Ternopil City Council
Postal address: 1, Kopernika Street
Town: Ternopil
Postal code: 46001
Country: Ukraine
Contact person: Mr. Pavlo Savechko
Telephone: +380 352-525848
Fax: +380 352-525848
Access to the procurement documents is restricted. Further information can be obtained at:
Additional information can be obtained from another address:
Official name: Ternopil City Council
Postal address: Kopernika Street 1, floor 2, room 209
Town: Ternopil
Postal code: 46001
Country: Ukraine
Contact person: Mr. Pavlo Savechko
Telephone: +380 352-525848
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement

Construction Supervision of the Thermo-Modernisation of Public Educational Buildings Works in Ternopil, Ukraine

Reference number: EIB-GtP/UMIP-OP-3-TER-034-4
II.1.2)Main CPV code
71520000 Construction supervision services
II.1.3)Type of contract
II.1.4)Short description:

Ternopil City Council (Client) intends to apply a part of financing allocated within the Ukraine Municipal Infrastructure programme to eligible payments to a qualified engineering company (Consultant) for provision of construction supervision services and invites interested consultants to submit their proposals.

The Consultant’s services will cover the supervision of the design and actual construction works, including performance in the field up to and comprising completion, testing and commissioning of the facilities, directing and monitoring of all necessary or requested changes to the scope of works.

The proposals shall be prepared and submitted in accordance with the requirements and forms provided in the Request for Proposals (RFP).

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.3)Place of performance
Main site or place of performance:

Multiple sites located within administrative boundaries of Ternopil city, UKRAINE.

II.2.4)Description of the procurement:

The Bank permits consultants (individuals and firms, including JVCAs and their individual members) from all countries to offer consulting services in accordance with the EIB Guide to Procurement.

The Consultant shall be an engineering or consulting firm or a group with sufficient expertise, technical and managerial capabilities, and qualified personnel to complete the required consulting services. In the case of a JV, consortium or association, all the partners shall be jointly and severally liable for the entire contract, if selected. Association in the form of sub-contracting is permitted.

The Consultant’s services will cover, but not be limited to, the following: supervise the detail designs to be prepared by the contractors; review and monitor implementation of contractors’ programs for construction, site regulation and safety plans, Quality Assurance programs, sites organization, Environmental and Social Management Plans (ESMP), and so forth; carry out daily on-site supervision of contractors’ works for compliance with the design documents, quality requirements, contractual documents and specifications and ensure timely progress; prepare and submit to the Client all types of reports in the form acceptable for the Client; check and approve the contractors’ laboratories proposed to perform testing of equipment and materials on regular basis, and monitor tests of materials; secure all specified and required guarantees, licenses and certifications of materials and equipment from the contractors; provide other services of works supervision as detailed in the RFP package.

The Consultant (including the individual members of any JVCA) shall submit only one Proposal, either in its own name or as part of a JVCA. The validity of proposals is 120 days from the deadline of submission of proposals.

The Consultant shall provide a team of construction engineers and other specialists having qualification and professional experience appropriate for implementation of the assignment. The following Key Experts shall be provided by the Consultant: Team Leader (KE-1), Construction Manager/Chief Engineer (KE-2), Quantity Surveyor (KE-3), and Environmental and Social Expert (KE-4). The requirements to, and time input of the key experts is set out in the RFP.

In addition, the non-key experts, including works supervision engineers, design and materials engineer shall be provided by the Consultant to support the key experts on sites.

The Consultant is to follow EIB’s Environmental and Social Policies and comply with the environmental and social requirements of the Bank ( ensuring that contractors comply with the same.

The proposals will be evaluated by combined evaluation of quality and price. The Most Economically Advantageous Tender will be the one achieving the highest combined technical and financial scores. For the preparation of proposals, Consultants shall examine the RFP in detail. Failure to provide the information requested in the RFP may result in rejection of the proposal.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 43
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Extension of the contract duration and respective increase of the contract price is possible to align with possible extension of related works contracts.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 19/02/2021
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 19/02/2021
Local time: 15:00

1, Kopernika Street, Ternopil, 46001, floor 1 room 101.

Authorised representatives of tenderers are invited to participate in the opening and will be allowed to observe transfer of the Proposals from the place of submission to the place of opening.

Information about authorised persons and opening procedure:

Authorisation for participation in the opening procedure shall be confirmed by the power of attorney.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Ternopil City Council
Town: Ternopil
Country: Ukraine
VI.5)Date of dispatch of this notice: