Legal Basis:
Regulation (EU, Euratom) No 2018/1046
Section I: Contracting authority
I.2)Information about joint procurementThe contract involves joint procurement
I.3)CommunicationAdditional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authorityEuropean institution/agency or international organisation
I.5)Main activityGeneral public services
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
AO 10714 — Audit and Consultancy in the Domain of Long-term Digital Preservation
Reference number: AO 10714
II.1.2)Main CPV code72000000 - CA43 - CA38 - FG12 - JA17 - JA18 - RC05
II.1.3)Type of contractServices
II.1.4)Short description:
The purpose of this call for tenders is the selection of up to 2 economic operators for the provision of:
— audit and consultancy services regarding policy, procedures and governance in the domain of long-term digital preservation, and
— consultancy services regarding technical aspects of long-term digital preservation.
II.1.5)Estimated total valueValue excluding VAT: 1 500 000.00 EUR
II.1.6)Information about lotsThis contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)92510000
II.2.3)Place of performanceNUTS code: LU
NUTS code: BE
NUTS code: DE
Main site or place of performance:
The place of performance of the tasks shall be the contractor’s premises or any other place indicated in the tender, as well as the premises of the contracting authority.
II.2.4)Description of the procurement:
The scope of this call for tenders is the provision of audit and consultancy services regarding long-term digital preservation for EU institutions.
The successful tenderer(s) will provide the archiving teams of the EU institutions or bodies with the following support regarding policies, procedures and governance:
— audit services – by auditing the long-term digital preservation activities in order to ensure the availability, authenticity, integrity and accessibility of archived data over time,
— consultancy – by providing guidance and know-how in the technical aspects of long-term digital preservation.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 1 500 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
Section III: Legal, economic, financial and technical information
III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registersList and brief description of conditions:
As stated in the procurement documents.
III.1.2)Economic and financial standingSelection criteria as stated in the procurement documents
III.1.3)Technical and professional abilitySelection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contractObligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureOpen procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing systemThe procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participateDate: 17/02/2020
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tendersDate: 18/02/2020
Local time: 10:00
Place:
Premises of the Publications Office in Luxembourg.
Information about authorised persons and opening procedure:
As stated in the procurement documents.
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
The procurement documents are available via eTendering: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=5159
Any requests for additional information shall exclusively be submitted via eTendering.
The tenders must be submitted exclusively via the electronic submission system (e-Submission) available from the above-mentioned website.
Tenders submitted in any other way (e.g. by e-mail or letter) will be disregarded.
VI.4)Procedures for review
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedurePrecise information on deadline(s) for review procedures:
Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge of the plaintiff. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:19/12/2019
