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Supplies - 612296-2019

Submission deadline has been amended by:  4703-2020
24/12/2019    S248

United Kingdom-Newcastle upon Tyne: Rock salt

2019/S 248-612296

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Association of North East Councils Ltd trading as NEPO (Central Purchasing Body)
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: NE1 3AF
Country: United Kingdom
Contact person: Keith Lamb
E-mail: keith.lamb@nepo.org
Telephone: +44 7789224513
Internet address(es):
Main address: www.nepo.org
Address of the buyer profile: www.nepo.org
I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.nepo.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.nepo.org
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

NEPO203 Supply and Delivery of Rock Salt

Reference number: NEPO203
II.1.2)Main CPV code
14410000 Rock salt
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The Association of North East Councils trading as The North East Procurement Organisation (NEPO) is seeking to establish a framework agreement for the supply and delivery of rock salt in bagged and bulked form to enable contracting authorities to meet their winter maintenance service obligations. The future framework contract will replace the existing NEPO203 supply of rock salt framework contract which expires on 31.3.2020.

II.1.5)Estimated total value
Value excluding VAT: 100 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Bulk Salt North East

Lot No: 1
II.2.2)Additional CPV code(s)
14410000 Rock salt
II.2.3)Place of performance
NUTS code: UKC NORTH EAST (ENGLAND)
Main site or place of performance:

Various delivery sites identified in ITT.

II.2.4)Description of the procurement:

NEPO are using an open procedure for the procurement of this framework agreement. The framework contract will be awarded to multiple suppliers across the 4 Lots up to a maximum of four for each of Lots 1 and 2 and a maximum of 6 for for each sub-national area under Lots 3 and 4. Suppliers will be evaluated in accordance with the award criteria contained within the invitation to tender documents. The most economically advantageous tenderer will be awarded the framework contract. NEPO does not give any guarantee and/or warrant the actual value of the services (if any) which will be placed with the successful supplier by any contracting authority using the framework agreement pursuant to this process and accepts non liability thereof. In accordance with the framework agreement, each contracting authority will enter into a call-off contract. The call-off contract is to be entered into by both the contracting authority and successful supplier and will be based on the terms and conditions of the framework agreement. The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this framework agreement must register their expression of interest and submit the tender response through the NEPO eTender system. If not already registered, suppliers should register on the NEPO eTender system at https://procontract.due-north.com/Register Tender responses must be submitted using the link above. Tender responses submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your selection questionnaire and/or tender response please contact the system support team on 0330 0050352. For not time-critical issues, such as passwords, general account queries and location of information, etc., please contact Proactis Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com/) and select ProContract V3 support. You will then need to login or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactics.com This will automatically log a support ticket on the Proactis Supplier Support Helpdesk.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 30 %
Price - Weighting: 70 %
II.2.6)Estimated value
Value excluding VAT: 5 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This Framework Agreement is a direct replacement for the current NEPO203 Supply of Rock Salt Framework Agreement.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Bagged Salt North East

Lot No: 2
II.2.2)Additional CPV code(s)
14410000 Rock salt
II.2.3)Place of performance
NUTS code: UKC NORTH EAST (ENGLAND)
Main site or place of performance:

Various delivery sites identified in ITT.

II.2.4)Description of the procurement:

NEPO are using an open procedure for the procurement of this framework agreement. The framework agreement will be awarded to multiple suppliers across the four Lots up to a maximum of 4 for each of Lots 1 and 2 and a maximum of 6 for for each sub-national area under Lots 3 and 4. Suppliers will be evaluated in accordance with the award criteria contained within the invitation to tender documents. The most economically advantageous tenderer will be awarded the framework agreement. NEPO does not give any guarantee and/or warrant the actual value of the services (if any) which will be placed with the successful supplier by any contracting authority using the framework contract pursuant to this process and accepts no liability thereof. In accordance with the framework contract, each contracting authority will enter into a call-off contract. The call-off contract is to be entered into by both the contracting authority and successful supplier and will be based on the terms and conditions of the framework agreement. The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this framework agreement must register their expression of interest and submit the tender response through the NEPO eTender System. If not already registered, suppliers should register on the NEPO eTender system at https://procontract.due-north.com/Register Tender responses must be submitted using the link above. Tender responses submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your selection questionnaire and/or tender response please contact the system support team on 0330 0050352. For not time-critical issues, such as passwords, general account queries and location of information, etc., please contact Proactics Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com/) and select ProContract V3 support. You will then need to login or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactics.com This will automatically log a support ticket on the Proactics Supplier Support Helpdesk.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 30 %
Price - Weighting: 70 %
II.2.6)Estimated value
Value excluding VAT: 1 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This framework agreement is a direct replacement for the current NEPO203 supply of rock salt framework agreement.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Bulk Rock Salt — UK Delivery

Lot No: 3
II.2.2)Additional CPV code(s)
14410000 Rock salt
II.2.3)Place of performance
NUTS code: UKC NORTH EAST (ENGLAND)
Main site or place of performance:

Various delivery sites identified in ITT.

II.2.4)Description of the procurement:

NEPO are using an open procedure for the procurement of this framework agreement. The framework agreement will be awarded to multiple suppliers across the 4 Lots up to a maximum of 4 for each of Lots 1 and 2 and a maximum of 6 for for each sub-national area under Lots 3 and 4. Suppliers will be evaluated in accordance with the award criteria contained within the invitation to tender documents. The most economically advantageous tenderer will be awarded the framework agreement. NEPO does not give any guarantee and/or warrant the actual value of the services (if any) which will be placed with the successful supplier by any contracting authority using the framework contract pursuant to this process and accepts no liability thereof. In accordance with the framework contract, each contracting authority will enter into a call-off contract. The call-off contract is to be entered into by both the contracting authority and successful supplier and will be based on the terms and conditions of the framework agreement. The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this framework agreement must register their expression of interest and submit the tender response through the NEPO eTender System. If not already registered, suppliers should register on the NEPO eTender system at https://procontract.due-north.com/Register Tender responses must be submitted using the link above. Tender responses submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your selection questionnaire and/or tender response please contact the system support team on 0330 0050352. For not time-critical issues, such as passwords, general account queries and location of information, etc., please contact Proactics Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com/) and select ProContract V3 support. You will then need to login or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactics.com This will automatically log a support ticket on the Proactics Supplier Support Helpdesk.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 30 %
Price - Weighting: 70 %
II.2.6)Estimated value
Value excluding VAT: 93 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This framework agreement is a direct replacement for the current NEPO203 supply of rock salt framework agreement.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Bagged Rock Salt — UK Delivery

Lot No: 4
II.2.2)Additional CPV code(s)
14410000 Rock salt
II.2.3)Place of performance
NUTS code: UKC NORTH EAST (ENGLAND)
Main site or place of performance:

Various delivery sites identified in ITT.

II.2.4)Description of the procurement:

NEPO are using an open procedure for the procurement of this framework agreement. The framework agreement will be awarded to multiple suppliers across the 4 Lots up to a maximum of 4 for each of Lots 1 and 2 and a maximum of 6 for for each sub-national area under Lots 3 and 4. Suppliers will be evaluated in accordance with the award criteria contained within the invitation to tender documents. The most economically advantageous tenderer will be awarded the framework agreement. NEPO does not give any guarantee and/or warrant the actual value of the services (if any) which will be placed with the successful supplier by any contracting authority using the framework contract pursuant to this process and accepts no liability thereof. In accordance with the framework contract, each contracting authority will enter into a call-off contract. The call-off contract is to be entered into by both the contracting authority and successful supplier and will be based on the terms and conditions of the framework agreement. The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this framework agreement must register their expression of interest and submit the tender response through the NEPO eTender System. If not already registered, suppliers should register on the NEPO eTender system at https://procontract.due-north.com/Register Tender responses must be submitted using the link above. Tender responses submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your selection questionnaire and/or tender response please contact the system support team on 0330 0050352. For not time-critical issues, such as passwords, general account queries and location of information, etc., please contact Proactics Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com/) and select ProContract V3 support. You will then need to login or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactics.com This will automatically log a support ticket on the Proactics Supplier Support Helpdesk.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 30 %
Price - Weighting: 70 %
II.2.6)Estimated value
Value excluding VAT: 1 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This framework agreement is a direct replacement for the current NEPO203 supply of rock salt framework agreement.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

As stated in the ITT documents.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 12
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 172-419088
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 31/01/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 31/01/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

18 months prior to the framework contract expiry date.

VI.3)Additional information:

NEPO is a central purchasing body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of contracting authorities.

The agreement will be available for use by all NEPO members. A list of member organisations is available in the about section of the NEPO website at: www.nepo.org

This agreement will also be made available to all current and future NEPO associate members. Current associate members are listed in the associate member section of the NEPO website at: www.nepo.org/associate-membership/list

NEPO intends to make the resulting agreement available for use by all contracting authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to government departments and their agencies, non-departmental public bodies, central government, NHS Bodies, local authorities, airport groups, emergency services, coastguard emergency services, educational establishments, registered social landlords and registered charities who have a need to purchase services.

Please see the following websites for further details:

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

https://www.gov.uk/government/organisations/department-for-education

https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://www.ukschoolsdirectory.net

https://www.gov.uk/find-school-in-england

https://education.gov.scot/ParentZone

http://hwb.wales.gov.uk/

https://www.education-ni.gov.uk/

https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development

http://unistats.direct.gov.uk/institutions/

http://www.hefce.ac.uk/workprovide/unicoll/heis/

http://www.hefce.ac.uk/workprovide/unicoll/fecs/

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

http://www.scottishambulance.com/TheService/organised.aspx

http://www.hscni.net/index.php?link=trusts

http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

https://www.gov.uk/government/organisations

http://www.northernireland.gov.uk/gov.htm

http://www.nidirect.gov.uk/local-councils-in-northern-ireland

http://www.scotland.gov.uk/Publications/2012/02/2421/1

https://www.communities-ni.gov.uk/contact

https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies

https://www.ons.gov.uk/

https://www.police.uk/forces/

http://www.police-information.co.uk/index.html

http://www.psni.police.uk/index.htm

http://www.scotland.police.uk/

https://www.gov.uk/government/organisations/maritime-and-coastguard-agency

http://www.fireservice.co.uk/information/ukfrs

http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland

http://www.fire.org.uk/fire-brigades.html

http://www.nifrs.org/areas-districts/

http://www.firescotland.gov.uk/your-area.aspx

https://www.gov.uk/government/publications/current-registered-providers-of-social-housing

http://directory.scottishhousingregulator.gov.uk/pages/default.aspx

https://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en

https://www.nidirect.gov.uk/contacts/housing-associations

http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx

http://www.oscr.org.uk/

https://idea.org.uk/ http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx

http://www.sell2wales.gov.uk/Search/search_Auth.aspx

http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644

A complete list of permissible users is shown on the NEPO website below:

https://www.nepo.org/associate-membership/permissible-users

Further information can be found at: www.nepo.org

VI.4)Procedures for review
VI.4.1)Review body
Official name: NEPO
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
E-mail: fleet@nepo.org
Telephone: +44 1916380040
Internet address: www.nepo.org
VI.4.2)Body responsible for mediation procedures
Official name: NEPO
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
E-mail: fleet@nepo.org
Telephone: +44 1916380040
Internet address: www.nepo.org
VI.4.4)Service from which information about the review procedure may be obtained
Official name: NEPO
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
E-mail: fleet@nepo.org
Telephone: +44 1916380040
Internet address: www.nepo.org
VI.5)Date of dispatch of this notice:
19/12/2019