Works - 61312-2019

08/02/2019    S28    - - Works - Contract notice - Restricted procedure 

United Kingdom-Liverpool: Construction work for multi-dwelling buildings and individual houses

2019/S 028-061312

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Liverpool City Council
Cunard Building, Water Street
Liverpool
L3 1DS
United Kingdom
Contact person: Mr Phil Gardener
Telephone: +44 1512330593
E-mail: phil.gardener@liverpool.gov.uk
NUTS code: UKD7

Internet address(es):

Main address: http://www.liverpool.gov.uk

Address of the buyer profile: http://www.liverpool.gov.uk

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.liverpool.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.liverpool.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Housing Refurbishment, Renovation and Repairs Framework

Reference number: DN386069
II.1.2)Main CPV code
45211000
II.1.3)Type of contract
Works
II.1.4)Short description:

The Council are looking to procure a 4 year multi-lot Framework Agreement to refurbish, renovate and repair dilapidated untenanted dwellings.

Lot 1: General Building Works and Services (All Trades) Call-Off Value < 100 000 GBP.

Lot 2: General Building Works and Services (All Trades) Call-Off Value > 50 000 GBP — < 500 000 GBP.

Lot 3: General Building Works and Services (All Trades) Call Off Value > 250 000 GBP — < 10 000 000 GBP.

Contractors may only be appointed to a maximum of 2 lots based on the following combinations:

— Lot 1 or Lot 2 or Lot 3,

— Lot 1 and Lot 2,

— Lot 2 and Lot 3,

— bidders cannot bid for Lot 1 and Lot 3.

It is envisaged that the scope of works or building services for Lots 1 — 3 may include any combination of the services listed above.

II.1.5)Estimated total value
Value excluding VAT: 60 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 2
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Contractors may only be appointed to a maximum of 2 lots based on the following combinations:

— Lot 1 or Lot 2 or Lot 3,

— Lot 1 and Lot 2,

— Lot 2 and Lot 3,

— bidders cannot bid for Lot 1 and Lot 3.

II.2)Description
II.2.1)Title:

Lot 1: General Building Works and Services (All trades) Call-off Value < 100 000 GBP

Lot No: 1
II.2.2)Additional CPV code(s)
45211000
II.2.3)Place of performance
NUTS code: UKD7
II.2.4)Description of the procurement:

The scope of the works under this contract comprises the refurbishment, renovation and repair of untenanted and void dwellings.

Works include coordination with the Authority’s gas and electrical contractor (where not the Contractor), asbestos consultants and asbestos licensed contractors, as applicable (for which no payment is made to the Contractor).

Works may be undertaken in respect to works to:

— vacant residential dwellings, and

— internal and external common parts (including garages, bin stores, refuse chambers and the like).

The contract is to renovate, repair and refurbish untenanted properties owned or managed by The Authority. This includes the properties of any other organisation that the Authority manages now or in the future and any additional properties the Authority subsequently acquires.

The procurement will follow the 2 stage restricted procedure:

Stage 1: selection through use of PAS91 Standard Questionnaire. Constructionline members providing membership details need only provide a limited subset of selection data (see SQ for details).

Invited bidders to ITT stage (Stage 2) will be required to provide generic and Lot specific technical method statements, questions on social value and lot specific schedules of rates.

Full details of technical award criteria can be viewed in the ITT documentation provided.

The successful tenderer will carry out refurbishment, renovation and repair of untenanted dwellings as directed by the Authority on a project basis during normal working hours or out of hours to bring dilapidated or void dwellings up to an agreed lettable standard based. The scope of building services required may include, but is not limited to, the following services:

1) Brickwork;

2) Carpentry and joinery;

3) Cleaning and clearance;

4) Disabled adaptations and minor works;

5) Drainage;

6) Electrical;

7) Fencing and gates;

8) Foundations including underpinning;

9) Glazing;

10) Groundworks including external works;

11) Heating, gas appliances and installations;

12) Masonry;

13) Painting and decorating;

14) Plasterwork and other finishes;

15) Plumbing;

16) Roofing;

17) Specialist treatments including damp proofing and timber treatments;

18) Wall and floor tile and sheet finishes;

19) Energy performance certificates;

20) Type 2 and Type 3 Asbestos Surveys and Asbestos Removal (building and property owners will be responsible for asbestos surveys).

The specification of workmanship and materials for these building services is as defined in the M3NHF Schedule of Rates — Responsive maintenance and void property works — Version 7 — Specification

Works comprise both labour and the supply of materials.

It is envisaged that the scope of works or building services for Lots 1 – 3 may include any combination of the services listed above, for example:

Lot 1:

Minor refurbishment works such as cleaning and clearance, painting and decorating, plasterwork and other finishes and wall And floor tile and sheet finishes only to a small number of dwellings between 2 No. to 5 No. individual properties or extensive refurbishment, renovation and repair including the majority of the services listed in 1 — 20 above to single dwelling.

Lot 2:

Minor refurbishment works such as cleaning and clearance, painting and decorating, plasterwork and other finishes and wall and floor tile and sheet finishes only to a larger number of dwellings between 5 No. to 20 No. individual properties or extensive refurbishment, renovation and repair including the majority of the services listed in 1 — 20 above to small number of dwellings between 2 No. to 5 No. individual properties.

Lot 3:

Any combination of works as described above for Lot 1 and lot 2 but to any number of multiple dwellings of varying condition and varying required scope of works or building services to each individual property.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality of the works / Weighting: 18
Quality criterion - Name: Management of the works / Weighting: 18
Quality criterion - Name: Collaborative working / Weighting: 18
Quality criterion - Name: Social value / Weighting: 6
Cost criterion - Name: Schedule of rates / Weighting: 14
Cost criterion - Name: Calculation of overhead and profit percentages / Weighting: 4
Cost criterion - Name: Rates for day works / Weighting: 4
Cost criterion - Name: Rates tendered for scaffolding / Weighting: 4
Cost criterion - Name: Total of prices for a bill of quantities / Weighting: 14
II.2.6)Estimated value
Value excluding VAT: 16 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 12
Objective criteria for choosing the limited number of candidates:

A maximum of 12 of the highest scoring bidders that complete the PAS91 Standard Questionnaire will be invited to submit a tender. A maximum of 8 of the highest scoring bidders that have submitted a tender will be awarded a place on the Framework Agreement.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The Authority reserves the right not to award or to abandon the procurement exercise at any time for the Framework Agreement for all or part of the works at its sole discretion with no liability whatsoever to any applicant or tenderer. All costs incurred by any applicant before signature of any contract/Framework Agreement shall be incurred entirely at that applicant/tenderer's risk.

II.2)Description
II.2.1)Title:

Lot 2: General Building Works and Services (All trades) Call-Off Value > 50 000 GBP — < 500 000 GBP

Lot No: 2
II.2.2)Additional CPV code(s)
45211000
II.2.3)Place of performance
NUTS code: UKD7
II.2.4)Description of the procurement:

The scope of the works under this contract comprises the refurbishment, renovation and repair of untenanted and void dwellings.

Works include co-ordination with The Authority’s gas and electrical contractor (where not the Contractor), asbestos consultants and asbestos licensed contractors, as applicable (for which no payment is made to the Contractor).

Works may be undertaken in respect to Works to:

— vacant residential dwellings, and

— internal and external Common Parts (including garages, bin stores, refuse chambers and the like).

The contract is to renovate, repair and refurbish untenanted properties owned or managed by The Authority. This includes the properties of any other organisation that the Authority manages now or in the future and any additional properties the Authority subsequently acquires.

The procurement will follow the 2 stage restricted procedure.

Stage 1: selection through use of PAS91 Standard Questionnaire. Constructionline members providing membership details need only provide a limited subset of selection data (see SQ for details).

Invited bidders to ITT stage (Stage 2) will be required to provide generic and lot specific technical method statements, questions on social value and lot specific schedules of rates.

Full details of technical award criteria can be viewed in the ITT documentation provided.

The successful tenderer will carry out refurbishment, renovation and repair of untenanted dwellings as directed by the Authority on a project basis during normal working hours or out of hours to bring dilapidated or void dwellings up to an agreed lettable standard based. The scope of building services required may include, but is not limited to, the following services:

1) Brickwork;

2) Carpentry and joinery;

3) Cleaning and clearance;

4) Disabled adaptations and minor works;

5) Drainage;

6) Electrical;

7) Fencing and gates;

8) Foundations including underpinning;

9) Glazing;

10) Groundworks including external works;

11) Heating, gas appliances and installations;

12) Masonry;

13) Painting and decorating;

14) Plasterwork and other finishes;

15) Plumbing;

16) Roofing;

17) Specialist treatments including damp proofing and timber treatments;

18) Wall and floor tile and sheet finishes;

19) Energy performance certificates;

20) Type 2 and Type 3 Asbestos Surveys and Asbestos Removal (building and property owners will be responsible for asbestos surveys).

The specification of workmanship and materials for these building services is as defined in the M3NHF Schedule of Rates — Responsive maintenance and void property works — Version 7 — Specification.

Works comprise both labour and the supply of materials.

It is envisaged that the scope of works or building services for Lots 1 — 3 may include any combination of the services listed above, for example:

Lot 1:

Minor refurbishment works such as cleaning and clearance, painting and decorating, plasterwork and other finishes and wall and floor tile and sheet finishes only to a small number of dwellings between 2 No. to 5 No. individual properties or extensive refurbishment, renovation and repair including the majority of the services listed in 1 — 20 above to single dwelling.

Lot 2:

Minor refurbishment works such as cleaning and clearance, painting and decorating, plasterwork and other finishes and wall and floor tile and sheet finishes only to a larger number of dwellings between 5 No. to 20 No. individual properties or extensive refurbishment, renovation and repair including the majority of the services listed in 1 — 20 above to small number of dwellings between 2 No. to 5 No. individual properties.

Lot 3:

Any combination of works as described above for Lot 1 and Lot 2 but to any number of multiple dwellings of varying condition and varying required scope of works or building services to each individual property.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality of the works / Weighting: 18
Quality criterion - Name: Management of the works / Weighting: 18
Quality criterion - Name: Collaborative working / Weighting: 18
Quality criterion - Name: Social value / Weighting: 6
Cost criterion - Name: Schedule of rates / Weighting: 14
Cost criterion - Name: Calculation of overhead and profit percentages / Weighting: 4
Cost criterion - Name: Rates for day works / Weighting: 4
Cost criterion - Name: Rates tendered for scaffolding / Weighting: 4
Cost criterion - Name: Total of prices for a bill of quantities / Weighting: 14
II.2.6)Estimated value
Value excluding VAT: 20 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 8
Objective criteria for choosing the limited number of candidates:

A maximum of 8 of the highest scoring bidders that complete the PAS91 Standard Questionnaire will be invited to submit a tender. A maximum of 4 of the highest scoring bidders that have submitted a tender will be awarded a place on the Framework Agreement.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The Authority reserves the right not to award or to abandon the procurement exercise at any time for the Framework Agreement for all or part of the works at its sole discretion with no liability whatsoever to any applicant or tenderer. All costs incurred by any applicant before signature of any contract/Framework Agreement shall be incurred entirely at that applicant/tenderer's risk.

II.2)Description
II.2.1)Title:

Lot 3: General Building Works and Services (All Trades) Call-Off Value > 250 000 GBP — < 10 000 000 GBP

Lot No: 3
II.2.2)Additional CPV code(s)
45211000
II.2.3)Place of performance
NUTS code: UKD7
II.2.4)Description of the procurement:

The scope of the Works under this contract comprises the refurbishment, renovation and repair of untenanted and void dwellings.

Works include coordination with the Authority’s gas and electrical contractor (where not the Contractor), asbestos consultants and asbestos licensed contractors, as applicable (for which no payment is made to the Contractor).

Works may be undertaken in respect to works to:

— vacant residential dwellings, and

— internal and external common parts (including garages, bin stores, refuse chambers and the like).

The contract is to renovate, repair and refurbish untenanted properties owned or managed by The Authority. This includes the properties of any other organisation that the Authority manages now or in the future and any additional properties the Authority subsequently acquires.

The procurement will follow the 2 stage Restricted procedure.

Stage 1: selection through use of PAS91 Standard Questionnaire. Constructionline members providing membership details need only provide a limited subset of selection data (see SQ for details).

Invited bidders to ITT stage (Stage 2) will be required to provide generic and Lot specific technical method statements, questions on social value and lot specific schedules of rates.

Full details of technical award criteria can be viewed in the ITT documentation provided.

The successful tenderer will carry out refurbishment, renovation and repair of untenanted dwellings as directed by the Authority on a project basis during normal working hours or out of hours to bring dilapidated or void dwellings up to an agreed lettable standard based. The scope of building services required may include, but is not limited to, the following services:

1) Brickwork;

2) Carpentry and joinery;

3) Cleaning and clearance;

4) Disabled adaptations and minor works;

5) Drainage;

6) Electrical;

7) Fencing and gates;

8) Foundations including underpinning;

9) Glazing;

10) Groundworks including external works;

11) Heating, gas appliances and installations;

12) Masonry;

13) Painting and decorating;

14) Plasterwork and other finishes;

15) Plumbing;

16) Roofing;

17) Specialist treatments including damp proofing and timber treatments;

18) Wall and floor tile and sheet finishes;

19) Energy performance certificates;

20) Type 2 and Type 3 Asbestos Surveys and Asbestos Removal (building and property owners will be responsible for asbestos surveys).

The specification of workmanship and materials for these building services is as defined in the M3NHF Schedule of Rates — Responsive maintenance and void property works — Version 7 — Specification.

Works comprise both labour and the supply of materials.

It is envisaged that the scope of works or building services for Lots 1 — 3 may include any combination of the services listed above, for example:

Lot 1:

Minor refurbishment works such as cleaning and clearance, painting and decorating, plasterwork and other finishes and wall and floor tile and sheet finishes only to a small number of dwellings between 2 No. to 5 No. individual properties or extensive refurbishment, renovation and repair including the majority of the services listed in 1 — 20 above to single dwelling.

Lot 2:

Minor refurbishment works such as cleaning and clearance, painting and decorating, plasterwork and other finishes and wall and floor tile and sheet finishes only to a larger number of dwellings between 5 No. to 20 No. individual properties or extensive refurbishment, renovation and repair including the majority of the services listed in 1 — 20 above to small number of dwellings between 2 No. to 5 No. individual properties.

Lot 3:

Any combination of works as described above for Lot 1 and lot 2 but to any number of multiple dwellings of varying condition and varying required scope of works or building services to each individual property.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality of the Works / Weighting: 18
Quality criterion - Name: Management of the works / Weighting: 18
Quality criterion - Name: Collaborative working / Weighting: 18
Quality criterion - Name: Social value / Weighting: 6
Cost criterion - Name: Schedule of rates / Weighting: 14
Cost criterion - Name: Calculation of overhead and profit percentages / Weighting: 4
Cost criterion - Name: Rates for day works / Weighting: 4
Cost criterion - Name: Rates tendered for scaffolding / Weighting: 4
Cost criterion - Name: Total of prices for a bill of quantities / Weighting: 14
II.2.6)Estimated value
Value excluding VAT: 24 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 7
Objective criteria for choosing the limited number of candidates:

A maximum of 7 of the highest scoring bidders that complete the PAS91 Standard Questionnaire will be invited to submit a tender. A maximum of 3 of the highest scoring bidders that have submitted a tender will be awarded a place on the Framework Agreement.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The Authority reserves the right not to award or to abandon the procurement exercise at any time for the Framework Agreement for all or part of the works at its sole discretion with no liability whatsoever to any applicant or tenderer. All costs incurred by any applicant before signature of any contract/Framework Agreement shall be incurred entirely at that applicant/tenderer's risk.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 15/02/2019
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 25/02/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Please note, there are no guarantees of work under this Framework Agreement, however there is currently an approximate sum of 12 500 000 GBP worth of in-scope refurbishment works within the Council and its subsidiaries. The total OJEU estimated sum of 60 000 00 GBP takes into consideration an approximate estimate of other works that may be called-off during the life of the framework, but that have not yet been identified in any immediate business plan.

The Framework Agreement will be accessible by all of the following organisations based within the Liverpool Combined Authority Boundary:

— Liverpool City Council,

— St Helens Council,

— Knowsley Council,

— Sefton Council,

— Halton Council,

— Wirral Council,

— Liverpool City Region Combined Authority and all and any subsidiaries, affiliated or associated joint-venture vehicles of those local authorities including Local Authority Trading Companies and Local Authority Housing Companies and Registered Providers of Social Housing. Any registered provider regulated under the Cooperative and Community Benefits Society Act 2014 and registered by the Financial Conduct Authority or its successor in title.

Appointment to the framework is no guarantee of any work or of any minimum amount of work pursuant to that framework.

Small lots exemption:

Regulation 6 of the Public Contracts Regulations 2015 also contains provisions on “small lots”. The rules create an exemption from the requirement for Contracting Authorities to follow the full EU procurement rules for particular procurement exercises where the following applies:

— the individual lot for supplies or services has a value of less than 80 000 EUR, or

— the individual lot for works has a value of less than 1 000 000 EUR, and

— the aggregate value of the lot(s) is less than 20 % of the aggregate value of all contracts for the relevant works, services or supplies.

The table below shows anticipated levels of annual spend through each lot, the amounts the Council wish to exempt from award through the small lots exemption.

Lot: Lot annual spend

Lot 1: 4 000 000 GBP

Lot 2: 5 000 000 GBP

Lot 3: 6 000 000 GBP

Lot: annual amount ring fenced through small lots exemption

Lot 1: 500 000 GBP

Lot 2: 500 000 GBP

Lot 3: 0 GBP

Lot: Revised annual lot value

Lot 1: 3 500 000 GBP

Lot 2: 3 500 000 GBP

Lot 3: 6 000 000 GBP

VI.4)Procedures for review
VI.4.1)Review body
High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC1A 2LL
United Kingdom
VI.4.2)Body responsible for mediation procedures
High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC1A 2LL
United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Contracting Authority will observe a standstill period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained
The Cabinet Office
70 Whitehall
London
SW1A 2AS
United Kingdom
VI.5)Date of dispatch of this notice:
05/02/2019