Services - 61373-2014

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21/02/2014    S37

United Kingdom-Swansea: Design consultancy services

2014/S 037-061373

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Swansea University
Postal address: The Purchasing Office, Singleton Park
Town: Swansea
Postal code: SA2 8PP
Country: United Kingdom
For the attention of: Laura Miles
Telephone: +44 1792602779

Internet address(es):

General address of the contracting authority: www.swansea.ac.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0345

Electronic access to information: www.etenderwales.bravosolution.co.uk

Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk

Further information can be obtained from:
Official name: Swansea University
Postal address: The Purchasing Office, Swansea University, Singleton Park
Town: Swansea
Postal code: SA2 8PP
Country: United Kingdom
Telephone: +44 1792602779
Internet address: www.swansea.ac.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
Official name: Swansea University
Postal address: The Purchasing Office, Swansea University, Singleton Park
Town: Swansea
Postal code: SA2 8PP
Country: United Kingdom
Telephone: +44 1792602779
Internet address: www.etenderwales.bravosolution.co.uk

Tenders or requests to participate must be sent to:
Official name: Bravo Solutions
Country: United Kingdom
Internet address: www.etenderwales.bravosolution.co.uk

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Creative Design Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Swansea.

NUTS code UK UNITED KINGDOM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The University wishes to appoint external consultants, in two lots to help deliver key marketing and communications projects throughout the year as well as ad hoc projects as they arise.
The appointments in both lots require the Suppliers to buy and manage print on behalf of the University. It should be noted that the University does not wish to appoint a supplier who is only able to offer a printing service.
The University produces a high volume of marketing materials (printed, display, online, digital) throughout the year and the appointed Suppliers would be expected to provide fast turnaround and deliver multiple projects at key times during the academic year.
Note: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access eTenderwales, express your interest in this notice and access the tender documentation please visit https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code PQQ_31282 within the appropriate area.

II.1.6)Common procurement vocabulary (CPV)

79415200 Design consultancy services, 79933000 Design support services, 79822500 Graphic design services, 79930000 Specialty design services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Strategic Design, Campaign and Brand Development and Print Services
1)Short description
The appointed company will deliver a high-level, intelligent design service to the University's central Marketing Department and across strategic creative projects throughout the University. They will have expertise in brand management and development and be expected to deliver innovative and achievable solutions to support and develop the University's brand as we move towards our centenary in 2020. The company will have extensive experience in the development and delivery of creative marketing campaigns.
2)Common procurement vocabulary (CPV)

79415200 Design consultancy services, 79822500 Graphic design services, 79930000 Specialty design services, 79933000 Design support services

3)Quantity or scope
Branding and Design:
— Complex/conceptual design
— Brand creation/development/compliance/monitoring
— Simple design
— Typesetting
— Illustrations
Writing and Editorial, including but not limited to:
— Copywriting
— Proofreading (including specialist proofreading)
— Translation
Photography:
— Bespoke photography services
— Image buying
Digital Services:
— Web design and content management
— Accessibility and user experience
— On-line content development
— Social media
Direct Marketing, including but not limited to:
— Creative proposals and delivery of direct marketing campaigns
— Email/web/social media services
— Direct mail and fulfilment services
— Research and development (design and execution)
Other
— Storage and delivery
Listed below are some of the key corporate publications included in the annual cycle that the contract is likely to cover. The specifications shown are intended to act as a guide and it is anticipated that as the University brand grows and evolves the publications will continue to meet the needs of the markets for which they are produced.
— Undergraduate prospectus;
— Welsh Undergraduate Prospectus;
— Postgraduate Prospectus;
— Operating and Financial Review;
— Strategic Plan;
— Sail – Annual Alumni Magazine;
— Graduation commemorative brochure, tickets and invitations.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Creative Design and Print Services
1)Short description
The appointed company will deliver creative design and print management services as required across the University. In particular, but not limited to, servicing the creative design and print requirements of the University's six Academic Colleges.
2)Common procurement vocabulary (CPV)

79415200 Design consultancy services, 79822500 Graphic design services, 79930000 Specialty design services, 79933000 Design support services

3)Quantity or scope
Branding and Design:
— Brand compliance/monitoring;
— Simple design;
— Typesetting;
— Illustrations.
Writing and Editorial, including but not limited to:
— Copywriting;
— Proofreading (including specialist proofreading);
— Translation.
Photography:
— Bespoke photography services;
— Image buying.
Digital Services:
— Web design and content management;
— Accessibility and user experience;
— On-line content development;
— Social media.
Direct Marketing, including but not limited to:
— Creative proposals and delivery of direct marketing campaigns;
— Email/web/social media services;
— Direct mail and fulfilment services.
Other
— Storage and delivery.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 6
Objective criteria for choosing the limited number of candidates: It is envisaged that we have up to 6 suppliers shortlisted at PQQ Stage who will be invited to tender in each lot.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
T21(13)
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
21.3.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
9.4.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
(WA Ref:6391)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
19.2.2014