Supplies - 616123-2021

03/12/2021    S235

Denmark-Viborg: Medical equipments, pharmaceuticals and personal care products

2021/S 235-616123

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Region Midtjylland
Postal address: Skottenborg 26
Town: Viborg
NUTS code: DK04 Midtjylland
Country: Denmark
Contact person: Tolstrup & Hvilsted - Sanne Koefoed and Ivan Smedegaard Meic
Telephone: +45 25194111
Internet address(es):
Main address:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Other activity: Health

Section II: Object

II.1)Scope of the procurement

Open procedure regarding an Autoclave for Hospitalsapoteket

Reference number: ESDH sagsnr. 1-31-72-709-21
II.1.2)Main CPV code
33000000 Medical equipments, pharmaceuticals and personal care products
II.1.3)Type of contract
II.1.4)Short description:

This invitation to tender concerns the procurement of one (1) Autoclave including vacuum pump and steam generator, two (2) trolleys, one (1) carriage, one (1) carriage (option), service agreement (option) and training for Nyt Hospitalsapotek.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
31100000 Electric motors, generators and transformers
33190000 Miscellaneous medical devices and products
33191000 Sterilisation, disinfection and hygiene devices
50400000 Repair and maintenance services of medical and precision equipment
II.2.3)Place of performance
NUTS code: DK04 Midtjylland
Main site or place of performance:


II.2.4)Description of the procurement:

The Contraction Authority manufactures medicine for the hospital with reference to EU-GMP including BEK 477 (BEK nr. 477 af 08/05/2013 Bekendtgørelse om færdigtilberedning af lægemidler på sygehusapoteker). Furthermore, the Contracting Authority is delivering medicine to hospitals in the region and patients located at home.

In connection with the establishment of the new hospital pharmacy in Skejby (NHA) a new autoclave is to be purchased. The autoclave must be applied in the service production in a grade C clean room (see Eudralex – Volume 4 – Annex 1 Manufacture and Sterile Medicinal Products (Draft 2 December 2020) and Eudralex – Volume 4 – Chapter 3 Premises and equipment, 1. March 2015) for autoclaving utensils and for terminal sterilization of finished products.

This invitation to tender concerns the procurement of:

- One (1) Autoclave including vacuum pump and steam generator

- Two (2) trolleys

- One (1) carriage + one (1) carriage (option)

- Service Agreement (option), cf. Appendix C

- Training, cf. Draft for Contract section 1.7

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Functionality / Weighting: 20%
Quality criterion - Name: Data and testing / Weighting: 30%
Price - Weighting: 50%
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
End: 01/07/2023
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

1. As an option the Contract Authority may activate the Service Agreement cf. Appendix C – Service Agreement in year 2,3 and 4.

2. As an option the Contract Authority may extend Service Agreement cf. Appendix C in year 5,6 and 7.

3. As an option the Contract Authority may extend Service Agreement cf. Appendix C in 8,9 and 10.

4. As an option the Contracting Authority has the opportunity to buy one carriage cf. Appendix J – Price List, tab A.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Together with the tender the Tenderer must submit a completed version of the European Single Procurement Document (ESPD), in which the requested information referred to in Section III.1) must be provided.

The ESPD is a self-declaration form which serves as preliminary documentation that the Tenderer, other entities or the association meet(s) the criteria for exclusion, suitability and selection. This information must be verified later.

Part II: Information concerning the economic operator

Section A: Information about the economic operator

Section B: Information about the economic operator’s representatives

Section C: Information about reliance on the capacities of Other Entities (see Tender Conditions clause 2.2 for further details)

Section D: : Information concerning Subcontractors on whose capacity the economic operator does not rely

Part III: Exclusion Grounds

Section A: Grounds relating to criminal convictions

Section B: Grounds relating to the payment of taxes or social security contributions: If there are any outstanding payments, tick ‘Yes’ and state the outstanding amount.

Section C: Grounds relating to insolvency, conflicts of interest or professional misconduct:

- The Tenderer must confirm that the Tenderer is not covered by the mandatory exclusion grounds laid down in Section 135(1)-(3) and Section 136 of the Danish Public Procurement Act. Otherwise, the Contracting Authority is obliged to exclude the Tenderer, see, however, Section 135(4) and (5) of the Danish Public Procurement Act.

- The Tenderer must also confirm that the Tenderer is not covered by the following voluntary exclusion grounds, see Section 137(1) of the Danish Public Procurement Act:

- Matters concerning insolvency/bankruptcy/liquidation or the like, see para (2).

- Agreement aimed at distortion of competition, see para (4).

III.1.2)Economic and financial standing
List and brief description of selection criteria:

The Tenderer must confirm the economic ability in the ESPD part IV.B:

1. The Tenderer must state ‘General yearly turnover’ for the financial statements for each of the last two (2) closed financial years at the time of the deadline for the tenders.

2. The Tenderer must state the equity as ‘Financial ratio’ for each of the last two (2) closed financial years at the time of the deadline for tenders, which is reported under ‘Description’.

Minimum level(s) of standards possibly required:

Concerning 1) It is a minimum requirement that the yearly turnover is minimum DKK five (5) mill. for each of the last two (2) closed financial years.

Concerning 2) It is a minimum requirement that the equity is minimum DKK two (2) mill for each of the last two (2) closed financial years.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

The Tenderer must confirm the technical and proffessional ability in the ESPD part IV.C:

The Tenderer must provide minimum two (2) references, cf. the minimum requirements below

The references must contain the following:

- Description: Description of the delivery with focus on the elements which make the reference comparable and compliant with the minimum requirements, see below. The description should also contain information about the date for approved delivery.

- Date: Date for start-up (commencement date) and date for completion (date for approved delivery)

- Recipients: Customer name incl. contact person and contact person’s telephone number.

If more references are provided, the Contracting Authority will only assess the four (4) latest references.

Minimum level(s) of standards possibly required:

It is a minimum requirement that the Tenderer holds at least two (2) references containing approved delivery of one or more autoclaves which operates in a GMP environment (in compliance with Eudralex vol. 4, Annex 1, Manufacture of Sterile Products, Draft 2 2020) within the last three (3) years.

- The delivery must have been approved within the last three (3) years calculated from the date of the deadline for tenders.

- The Contracting Authority will disregard references concluded (where delivery have been approved) more than three (3) years before the deadline for tenders.

III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

The parts of the autoclave must be delivered inside the building no later than the 1st of August 2022. The autoclave must be installed, tested and all necessary permits must be obtained no later than 1st of July 2023.

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 05/01/2022
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Danish, English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 05/01/2022
Local time: 10:00


Information about authorised persons and opening procedure:


Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The Tenderer is requested to seek to clarify any unclear points and uncertainties by asking questions about the invitation to tender.

The Tenderer is responsible for keeping up to date on the documents in Ethics.

According to the time schedule in Tender Conditions clause 1.8, questions received before the questions deadline will be answered by the Contracting Authority, whereas questions received after the questions deadline will only be answered if the nature of the question does not make it disproportionately onerous for the Contracting Authority to answer the question within the response deadline.

Questions received later than seven days before the tender deadline, respectively, will generally not be answered.

Technical questions about the use of the Ethics must be submitted to the support: +45 70 22 70 07 or by clicking the icon “Kundeservice”.


Tenderer, other entities and associations must, at the Contracting Authority’s request, submit documentation for the information provided in the ESPD

If the Tenderer, the association’s participants or other entities are from Denmark, the documentation is presented in the form of a service certificate from the Danish Business Authority. The service certificate must contain information from:

- The probate court under the Danish District courts

- The Danish Customs and Tax Administration

- The Danish Labour Market Supplementary Pension Fund (ATP)

- The Police (the Danish Central Crime Register)

- Please note that a ‘declaration of consent’ must be filled in, signed and uploaded when ordering the service certificate.

The service certificate is ordered from Virk.

The service certificate must be maximum six (6) months old from the date set by the Contracting Authority as the deadline.

The processing time with the Danish Business Authority is approximately two (2) weeks from when the order has been received.

If the Tenderer, one or more of the participants in the association or other entities is/are not from Denmark, the types of documentation stated in e-Certis must generally be produced. E-Certis is an online information system which is to be used to find the right documentation to be used by EU Member States in connection with invitations to tender and procurement procedures.

If these countries do not issue the relevant certificates or documents, or if the issued certificates or documents do not cover all the relevant cases, they can be replaced by a sworn declaration.

Such a sworn declaration is not used in the country in question, a solemn declaration may be used instead.

Information provided in the ESPD Part IV – Selection criteria is verified as follows:

- Information about key financial figures may be provided through financial statements or by presentation of a declaration unless the Contracting Authority can obtain the relevant information directly through access to a national database or the Contracting Authority already has the necessary documentation from previously implemented tendering procedures.

- Submission of documentation is not required for references; the Contracting Authority reserves the right to confirm the correctness of the references with the customers.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Klagenævnet for udbud
Postal address: Toldboden 2
Town: Viborg
Postal code: 8800
Country: Denmark
Telephone: +45 72405708
Internet address:
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Complains must be filed with The Complaints Board for Public Procurement within:

1. 45 calendar days after the contracting authority has published a contract award notice in the Official Journal of the European Union (with effect from the day following the publication date);

2. 30 calendar days starting the day after the contracting authority has informed the tenderers in question, that the contracting authority has entered into a contract based on a framework agreement through reopening of competition or a dynamic purchasing system, provided that the notification includes a short account of the relevant reasons for the decision;

3. 6 months starting the day after the contracting authority has sent notification to the candidates/tenderers involved that the contracting authority has entered into the framework agreement, provided that the notification included a short account of the relevant reasons for the decision.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Konkurrence- og Forbrugerstyrelsen
Postal address: Carl Jacobsens Vej 35
Town: Valby
Postal code: 2500
Country: Denmark
Telephone: +45 41715000
Internet address:
VI.5)Date of dispatch of this notice: