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Belgium-Brussels: Assistance with the Launch of the First Call of Innovation Fund
Contract award notice
Results of the procurement procedure
Section I: Contracting authority
Section II: Object
Assistance with the Launch of the First Call of Innovation Fund
The Innovation Fund is established by Article 10a(8) of Directive 2003/87/EC to support innovation in low-carbon technologies and processes in energy intensive industries (and products susbistuting carbon intensive ones produced in sectors listed in Annex I of the Directive), environmentally safe capture, utilisation (CCU) and storage of carbon dioxyde (CCS) and innovation renewable energy and energy storage technologies accross all member states. The first call for proposals is planned for mid-2020.
This contract aims to deliver the essential elements and guidance for the first call and its stages: application, evaluation, selection, award and reporting. The contractor will develop related templates, methodologies and draft guidance, propose risk-sharing schemes and provide inputs for the call documentation. Further, the contractor will provide inputs for the knowledge- sharing framework of the Innovation Fund, and will actively consult stakeholders.
The delegated regulation on the operation of the Innovation Fund (hereinafter ‘the Regulation’) establishes rules for the implementation of the Fund, in particular organisation of the calls for proposals, the application process and the selection of projects.
In line with the Regulation, the key objectives for this procurement will be to provide the essential documentation and analytical elements for each of the key stages of the first call of the Innovation Fund: application, evaluation, selection, award and monitoring and to provide inputs for the call for proposals documentation for both large-scale and small-scale projects:
(a) draft call for proposals text, including templates for each application phase for large-scale projects:
— expression of interest,
— full application.
(b) guidance documents to applicants, including training material;
(c) FAQ document.
II. Project selection
(a) selection criteria: methodologies for evaluation of:
— degree of innovation,
— project maturity,
(b) selection criteria: checklists and instructions for the evaluators, including training material;
(c) methodology for technical and financial due diligence, including templates and guidance;
(d) ranking methodology.
— based on several combinations of selection criteria, the consultants will recommend the optimal selection and ranking methods with a view to find a balanced portfolio across sectors and technologies.
III. Grant disbursement
(a) inputs to the grant agreement, including:
— milestones, in particular the definition of detailed project-specific conditions for grant disbursement and a methodology for their assessment,
— hedging mechanisms to share price/cost risks,
— verification method of GHG emissions avoidance,
— monitoring and reporting guidance,
— knowledge-sharing requirements.
IV. Project development assistance (PDA)
(a) different PDA models;
(b) conditions and procedures for the PDA.
V. Small-scale projects
(a) simplified application procedure;
(b) evaluation procedure for small-scale projects;
(c) draft model grant agreement for small-scale projects;
(d) draft call for proposals text, including templates for each for small-scale projects, including guidance documents to applicants, instructions to evaluators, FAQ document.
VI. Interactions with stakeholders
(a) the contractor will appropriately involve stakeholders to get their inputs but also test the approaches developed.
Section IV: Procedure
Section V: Award of contract
Section VI: Complementary information
In line with Annex I, Article 11.1 (e) of the Financial Regulation No 2018/1046 of 18.7.2018, during the 3 years following conclusion of the original contract, the contracting authority will be able to use the negotiated procedure for additional services (without prior publication of a contract notice) for new services or works consisting in the repetition of similar services or works entrusted to the economic operator to which the same contracting authority awarded an original contract, provided that these services or works are in conformity with a basic project for which the original contract was awarded after publication of a contract notice, subject to the conditions set out in Annex I, Article 11.4. Tender documents will be available for download at the address indicated under Heading I.3). The website will be updated regularly and it is the tenderers' responsibility to check for updates and modifications during the tendering period.
You may submit any observations concerning the award procedure to the contracting authority indicated under Heading I.1).
If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Such complaint does not have as an effect either to suspend the time-limit to launch an appeal or to open a new period for lodging an appeal.
Within 2 months of the notification of the award decision you may lodge an appeal to the body referred to in VI.4.1).