Works - 617316-2019

27/12/2019    S249    Works - Contract notice - Restricted procedure 

United Kingdom-Edinburgh: Construction work

2019/S 249-617316

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Capital Theatres King's Ltd
Postal address: 13-29 Nicolson Street
Town: Edinburgh
NUTS code: UKM75
Postal code: EH8 9FT
Country: United Kingdom
Telephone: +44 1316621112

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the following address:
Official name: Thomas and Adamson
Postal address: 10 Wemyss Place
Town: Edinburgh
Postal code: EH3 6DL
Country: United Kingdom
Contact person: Andrew Thornton
Telephone: +44 1312254072
NUTS code: UKM75

Internet address(es):

Main address:

I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

King's Theatre Transformation — Contractor (2 Stage Traditional)

Reference number: 1102.08
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Capital Theatres King’s Ltd seek to procure the services of a contractor under a traditional 2 stage procurement process to support the detailed design and the transformational refurbishment (RIBA Plan of Work 2013 Stages 4 to 6) of the Listed King’s Theatre in Edinburgh.

II.1.5)Estimated total value
Value excluding VAT: 19 900 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM75
Main site or place of performance:

King's Theatre, 2 Leven Street, Edinburgh.

II.2.4)Description of the procurement:

Capital Theatres King’s Ltd (CTKL)seek to procure the services of a contractor under a traditional 2 stage procurement process to support the detailed design and the transformational refurbishment (RIBA Plan of Work 2013 Stages 4 to 6) of the Listed King’s Theatre in Edinburgh as further described in the procurement information document (PID) and notes below:

The contractor will become and an integral member the project team reporting directly CTKL and the project manager whilst supporting the design team comprising the separately appointed team members consisting mechanical, electrical and public health services engineers, specialist theatre consultant, civil and structural engineer, acoustician and heritage interpretation designer.

The contractor is required to demonstrate experience and expertise in the delivery of similar projects notably comprising the following key project characteristics:

— 2 stage traditional procurement,

— complex refurbishment,

— listed premises,

— heritage status and design integration,

— working in a busy city centre location.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 19 900 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 15/06/2020
End: 17/04/2023
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

This procurement will be conducted through the use of the restricted procedure. All queries about this procurement must be made as defined at I.3) communication above.

The process we will apply will be:

Statements including the specific requirements can be found within Section III.1.1) Suitability to pursue the professional activity, III.1.2) Economic and financial standing and III.1.3) Technical and professional ability of this contract notice.

The ESPD (Scotland) Part II, Information about bidders, please note this should be completed in full. Question 2A.16.5 and therefore also Question 2A.16.6 also requires a response for this exercise. Questions 2A.18 will not require a response.

The ESPD Part IV, Section B — economic and financial standing and Section C Technical and professional ability — Question 4C.5 will be scored on a pass/fail basis.

All questions in Section A are for information only if it applies in your member state.

All questions in Section B require to be completed.

The remainder of Section C will be scored as detailed in the Section 3.6 of the procurement information document.

The responses to the remaining questions of Section III.1.3) of the contract notice will be weighted in as set out in section 3.6 Table 3 of the procurement information document (PID).

All questions in Section D are for information to understand your organisation's approach to quality and health and safety and environmental management. We will require verification before progressing to tender stage.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

ESPD 4A.1 + 4A1.1 — It is a requirement of this tender that if the bidder is UK based that it must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House it must be able to verify to buyer's satisfaction that it is trading from the address provided in the ESPD and under the company name given. If the bidder is based out with the UK it must be enrolled in the relevant professional or trade registers as appropriate to its country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 27/01/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 24/02/2020
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

CTKL does not commit to letting a contract for all or any part of the requirement listed should it become evident that it is not economically viable to do so. CTKL will not be liable for any costs incurred by those expressing an interest or tendering for this contract. Any contract awarded shall be governed and construed in accordance with the laws of Scotland and both parties submit to the jurisdiction of the Scottish Courts.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The contracting authority does not intend to include a sub-contract clause as part of Community Benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

Not applicable in this instance.

Community benefits are included in this requirement. For more information see:

A summary of the expected Community Benefits has been provided as follows:

We aim to maximise the social, economic and environmental benefits from its procurement (known as ‘Community Benefits’) by incorporating Community Benefit clauses within its contracts. These benefits are delivered by suppliers in addition to meeting the core requirements of the contract.

Types of community benefits which we would like to include within this contract may include, but are not limited to:

— targeted recruitment and training e.g. jobs, training, work experience, job shadowing opportunities, apprenticeships for young persons and unemployed individuals,

— supported employment for people with disabilities or other disadvantaged groups,

— promotion of job opportunities through local agencies,

— training for existing workforce, particularly in relation to traditional skills such as stone masonry, leadwork, slating and heritage skills,

— mentoring – suppliers offering support and guidance to local organisations and individuals,

— suppliers using community venues and other community services,

— promotion of certain supply chain subcontractors (small to medium enterprises, enterprises, supported businesses, third sector organisations),

— the staff of suppliers undertaking volunteering within communities,

— community enhancement — resources provided for community facilities (e.g. playgrounds, habitat enhancements, environmental improvements) and initiatives (e.g. energy efficiency),

— outreach and education opportunities within the community to those associated with or impacted by the types of service provided e.g. promoting careers in construction and trades or care and support to local schools,

— sponsorship of local organisations,

— community consultation, engagement and strengthening of community relations,

— equal opportunities in terms of the supplier’s staffing and access to services.

(SC Ref:608685)

VI.4)Procedures for review
VI.4.1)Review body
Official name: Capital Theatres King's Ltd
Postal address: 13-29 Nicolson Street
Town: Edinburgh
Postal code: EH8 9FT
Country: United Kingdom
Telephone: +44 1316621112

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: