Services - 617386-2020

21/12/2020    S248

Denmark-Ballerup: IT services: consulting, software development, Internet and support

2020/S 248-617386

Prior information notice

This notice is for prior information only


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Danish Defence Acquisition and Logistics Organization
National registration number: 16-28-71-80
Postal address: Lautrupbjerg 1-5
Town: Ballerup
Postal code: 2750
Country: Denmark
Contact person: Thomas Bach Tengberg
Telephone: +45 24764237
Internet address(es):
Main address:
Additional information can be obtained from the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

Electronic Interacive Technical Informaton System (IETDS)

II.1.2)Main CPV code
72000000 IT services: consulting, software development, Internet and support
II.1.3)Type of contract
II.1.4)Short description:

The Danish Defences' Interactive Electronic Technical Documentation System.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.3)Place of performance
II.2.4)Description of the procurement:

Denmark and Denmark's NATO allies make military information available within their area of responsibility and use it exclusively in electronic form. For this purpose, the Danish Defence currently uses the products Life*S1000D and Life*WEB IETDS from the Danish vendor Flatirons Danmark A/S. Collectively, the products used are referred to as the Danish Defences' Interactive Electronic Technical Documentation System (hereinafter referred to as IETDS).

The Danish Ministry of Defence Acquisition and Logistics Organisation (DALO) plans to tender for the delivery, maintenance and support of the IETDS.

The purpose of this RFI is to clarify which suppliers of technical solutions for IETDS are on the market, and to what extent the solutions can meet the needs and requirements of the Danish Defence.

The purpose of the tender is to purchase and install a software solution for technical documentation of equipment and installations (IETDS).

IETDS must support the management, maintenance and presentation of all electronic technical documentation used by the Danish Defence, so that the Danish Defence can effectively handle the maintenance of its materiel systems at home as well as during deployment.

IETDS must be used for the specific technical documentation of systems and equipment as well as for the general technical documentation under the Ministry of Defence's area of responsibility.

Electronic technical documentation is defined as the digital form of the following set of conventional technical documentation:

— maintenance procedures (Service regulations) for handling and maintaining equipment systems,

— technical orders, technical bulletins, document pages and security data pages,

— detailed changes, operational additions, (interim) security additions and technical commercial publications,

— service regulations for technical training,

— manuals,

— spare parts lists,

— technical drawings,

— building documentation,

— other technical documentation.

IETDS must support updating as well as both online and offline availability of technical documents regarding

— weapons systems,

— the building and construction area, including cartographic drawings and constructions.

IETDS must cover all technical documentation for specific material systems, from idea to execution.

Existing data in IETDS shall be transferred from the current IETDS to a possible new system without changes to data.

IETDS shall integrate with the Danish Defences' ERP system, DeMars, which is based on SAP.

IETDS shall make submissions to the Danish National Archives’ (‘Rigsarkivet’) collections in accordance with current regulation.

IETDS shall be used on the Danish Defences’ internal network (‘FIIN’) and all of the IETDS’ functions and features shall be able to run without access to the Internet.

II.2.14)Additional information
II.3)Estimated date of publication of contract notice:

Section IV: Procedure

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

DALO will use this prior information notice as a request for Information (RFI) to get an overview of the IETDS market.

DALO is also looking for information on how to structure a possible future tender.

The purpose of the RFI is to understand how the best possible tender can be arranged both for DALO and the suppliers.

DALO encourages potential bidders to download, fill out and submit the request for Information (RFI) documents through Ethics Sourcing Services’ Web Portal (via link in section I.3)) no later than 20 January 2021.

Appendices 1-3 are currently only available in Danish.

Based on the information about potential bidders that this RFI provides, DALO will consider publishing all tender documents in English.

VI.5)Date of dispatch of this notice: