Check out our COVID-19 dedicated page for tenders related to medical equipment needs.

The Conference on the Future of Europe is your chance to share your ideas and shape the future of Europe. Make your voice heard!

Services - 622757-2020

22/12/2020    S249

United Kingdom-Cardiff: Repair and maintenance services of boilers

2020/S 249-622757

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Linc-Cymru Housing Association Ltd
Postal address: 387 Newport Road
Town: Cardiff
NUTS code: UKL WALES
Postal code: CF24 1GG
Country: United Kingdom
E-mail: procurement@linc-cymru.co.uk
Telephone: +44 2920473767
Internet address(es):
Main address: www.linc-cymru.co.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0650
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: https://etenderwales.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etenderwales.bravosolution.co.uk/
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Gas and Other Fuel Heating System Servicing Repairs and Maintenance

Reference number: LCPS1002/NA
II.1.2)Main CPV code
50531100 Repair and maintenance services of boilers
II.1.3)Type of contract
Services
II.1.4)Short description:

Linc-Cymru Housing Association Ltd is seeking a suitably qualified, skilled and accredited organisation to provide servicing, repairs and maintenance including statutory safety checks of domestic and commercial heating and hot water systems (HHWS) located in Linc’s properties. Linc proposes to establish a contract of two (2) lots for these requirements.

Lot 1: Domestic HHWS covering approximately 3 500 HHWS appliances of varying fuel types; and

Lot 2: Commercial and communal HHWS covering approximately twenty-three (23) HHWS appliances and plant.

II.1.5)Estimated total value
Value excluding VAT: 1 920 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The contracting authority reserves the right to award contracts with any combination of lots and or to not award one or other of the lots.

II.2)Description
II.2.1)Title:

Commercial Appliances: Gas and Other Fuel Heating System Servicing Repairs and Maintenance

Lot No: 2
II.2.2)Additional CPV code(s)
42160000 Boiler installations
42161000 Hot-water boilers
42164000 Auxiliary plant for use with boilers
44600000 Tanks, reservoirs and containers; central-heating radiators and boilers
44620000 Central-heating radiators and boilers and parts
44621000 Radiators and boilers
44621200 Boilers
44621210 Water boilers
44621220 Central-heating boilers
44621221 Parts of central-heating boilers
45331110 Boiler installation work
50531100 Repair and maintenance services of boilers
39715000 Water heaters and heating for buildings; plumbing equipment
39715200 Heating equipment
39715210 Central-heating equipment
39715300 Plumbing equipment
39721410 Gas appliances
39721411 Gas heaters
39721400 Instantaneous or storage non-electric water heaters
44115200 Plumbing and heating materials
44163121 Heating pipes
44621110 Central-heating radiators
44621111 Non-electrically-heated central-heating radiators
45232141 Heating works
45259300 Heating-plant repair and maintenance work
50720000 Repair and maintenance services of central heating
50721000 Commissioning of heating installations
24961000 Radiator fluids
44621100 Radiators
09331100 Solar collectors for heat production
44621112 Parts of central-heating radiators
II.2.3)Place of performance
NUTS code: UKL WALES
Main site or place of performance:

Various locations throughout the nation of Wales.

II.2.4)Description of the procurement:

Service, repair and maintenance including statutory safety checks of commercial Heating and Hot Water Systems and combined heat and power systems in commercial and communal properties throughout Linc’s area of operation.

The successful organisation will be required to provide a service package for the testing, servicing and statutory landlord safety checks including servicing of thermostatic radiator values and provision of a planned preventative maintenance schedule for each commercial and communal heating and hot water system and combined heat and power system within the scope of the contract. In addition the successful organisation will be required to provide responsive maintenance and repair of commercial and communal heating and hot water systems and combined heat and power systems on the request of Linc or its customers.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend by up to two (2) further periods of up to twelve (12) months each.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The contract shall incorporate the option to include cold and hot water responsive repair plumbing works.

Cold and hot water plumbing works will be treated as an option under each Lot and as such no guarantee, warranty or undertaking is offered in relation to soliciting or accepting any proposal for provision by the appointed organisation.

In all circumstances, the successful organisation(s) awarded the contract will be requested to submit a proposal or quotation for provision of cold water plumbing responsive repairs works. This proposal or quotation will be benchmarked against alternative sources of provision. The request for provision of cold water plumbing responsive repairs works may be made at any time during the contract.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Interested organisations should note that there are mandatory qualification and accreditation requirements which must be met. Interested organisations should note that under this contract sub-contracting will be permitted by one (1) level only. Full details are available within the procurement documents.

II.2)Description
II.2.1)Title:

Domestic Properties: Gas and Other Fuel Heating System Servicing Repairs and Maintenance

Lot No: 1
II.2.2)Additional CPV code(s)
50531100 Repair and maintenance services of boilers
42160000 Boiler installations
42161000 Hot-water boilers
44600000 Tanks, reservoirs and containers; central-heating radiators and boilers
44620000 Central-heating radiators and boilers and parts
44621000 Radiators and boilers
44621200 Boilers
44621210 Water boilers
44621220 Central-heating boilers
45331110 Boiler installation work
44621221 Parts of central-heating boilers
38431200 Smoke-detection apparatus
39715000 Water heaters and heating for buildings; plumbing equipment
39715200 Heating equipment
39715210 Central-heating equipment
39721000 Domestic cooking or heating equipment
44115200 Plumbing and heating materials
44163121 Heating pipes
44621110 Central-heating radiators
44621111 Non-electrically-heated central-heating radiators
45232141 Heating works
45259300 Heating-plant repair and maintenance work
45331100 Central-heating installation work
45331000 Heating, ventilation and air-conditioning installation work
50720000 Repair and maintenance services of central heating
50721000 Commissioning of heating installations
44621100 Radiators
44621112 Parts of central-heating radiators
09331100 Solar collectors for heat production
II.2.3)Place of performance
NUTS code: UKL WALES
Main site or place of performance:

Various locations throughout the nation of Wales.

II.2.4)Description of the procurement:

Service, repair and maintenance including statutory safety checks of domestic heating and hot water systems, heat detectors, smoke detectors and CO detectors in approximately 3 500 domestic properties throughout Linc’s area of operation.

The successful organisation will be required to provide an all-inclusive service package covering the testing, repair and servicing inclusive of mandatory landlord safety checks for all HHWS including servicing of TRVs; the testing, servicing and replacement where defective of heat detectors, smoke detectors and CO detectors on an annual basis; and the responsive maintenance and repair of HHWS on the request of Linc or its customers.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend by up to two (2) further periods of up to twelve (12) months each.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The contract shall incorporate the option to include cold and hot water responsive repair plumbing works.

Cold and hot water plumbing works will be treated as an option under each lot and as such no guarantee, warranty or undertaking is offered in relation to soliciting or accepting any proposal for provision by the appointed organisation.

In all circumstances, the successful organisation(s) awarded the contract will be requested to submit a proposal or quotation for provision of cold water plumbing responsive repairs works. This proposal or quotation will be benchmarked against alternative sources of provision. The request for provision of cold water plumbing responsive repairs works may be made at any time during the contract.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Interested organisations should note that there are mandatory qualification and accreditation requirements which must be met. Interested organisations should note that under this contract sub-contracting will be permitted by one (1) level only. Full details are available within the procurement documents.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As stated in the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

As stated in the procurement documents.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 01/02/2021
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 01/02/2021
Local time: 12:00
Place:

Linc-Cymru Housing Association Ltd. 387 Newport Road, Cardiff, CF24 1GG

Information about authorised persons and opening procedure:

In accordance with Linc's tender opening procedures.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Approximately six (6) months before the end of this contract.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

It is the preliminary view of Linc that there may be Transfer of Undertakings (Protection of Employment Regulations) 2006 as amended (‘TUPE’) implications attached to this contract. Basic Employee Information (‘TUPE Information’) has been provided by the current service provider(s). In accordance with Regulation 21 (3) of the Public Contracts Regulations 2015 as amended, Linc requires tendering organisations to request a copy of the TUPE Information via the electronic procurement solution messaging facility. This request must include a signed copy of the Non-disclosure and confidentiality agreement on the tendering organisations headed paper. The non-disclosure and confidentiality agreement is included as an appendix to the Invitation to Tender document.

The deadline for requesting TUPE information shall be 12.00 (noon) on Monday 25 January 2021.

For the avoidance of doubt the time limits for response to this contract opportunity have been calculated taking into consideration the above requirements in accordance with Regulation 53 (5) of the Public Contracts Regulations 2015 as amended.

Note: eTenderWales is being used for this procurement process and guidance on the system of the system is available as follows:

• Registration: https://www.linc-cymru.co.uk/media/1327/etw_sup_reg_guide_v1-0.pdf

• Submitting Tender Submissions: https://www.linc-cymru.co.uk/media/1326/etw_sup_itt_guide_v1-0.pdf

Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=105785

Under the terms of this contract the successful supplier(s) will be required to deliver community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The community benefits included in this contract are:

Set out in the procurement documents.

(WA Ref:105785)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review
VI.4.1)Review body
Official name: High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079477501
VI.5)Date of dispatch of this notice:
17/12/2020