Legal Basis:
Regulation (EU, Euratom) No 2018/1046
Section I: Contracting authority
I.3)CommunicationAdditional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authorityEuropean institution/agency or international organisation
I.5)Main activityOther activity: Asylum
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Provision of MedCOI Quality Assurance Services and Comparative Legal Research
Reference number: EASO/2020/816
II.1.2)Main CPV code73000000 Research and development services and related consultancy services
II.1.3)Type of contractServices
II.1.4)Short description:
Lot 1: MedCOI external quality audits/verifications;
Lot 2: MedCOI Satisfaction Surveys and overall MEDCOI services’ quality review;
Lot 3: MedCOI Policy research/state practices and case law analysis.
II.1.5)Estimated total valueValue excluding VAT: 425 000.00 EUR
II.1.6)Information about lotsThis contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:
Lot 1: MedCOI External Quality Audits/Verifications
Lot No: 1
II.2.2)Additional CPV code(s)73000000 Research and development services and related consultancy services
II.2.3)Place of performanceNUTS code: MT MALTA
Main site or place of performance:
The services will be performed at the following locations:
— the contractor's premises;
— EASO premises;
— Any other location deemed necessary for the execution of tasks in the technical specifications.
II.2.4)Description of the procurement:
Lot 1 concerns verification research in countries of origin and verification reports of two types of underlying reports made by EASO MedCOI Sector:
• individual medical availability requests/answers: short strictly medical reports (in most of the cases 1 to 5 pages) about medical treatment and medication options in a specific country for a specific individual case;
• individual accessibility requests/answers: short reports (in most of the cases 1 to 5 pages) about mainly economic access to specific treatments and medication options in a specific country; e.g. prices of medication, treatments and coverage options for a specific individual.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 200 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 48
This contract is subject to renewal: yes
Description of renewals:
See internet address provided in section I.3).
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Lot 2 concerns satisfaction surveys and interviews (and related reports with results) with users and staff of MedCOI and reviewing existing internal and external quality related measures.
Lot No: 2
II.2.2)Additional CPV code(s)73000000 Research and development services and related consultancy services
II.2.3)Place of performanceNUTS code: MT MALTA
Main site or place of performance:
The services will be performed at the following locations:
— the contractor's premises;
— EASO premises;
— Any other location deemed necessary for the execution of tasks in the technical specifications.
II.2.4)Description of the procurement:
Lot 2 concerns satisfaction surveys and interviews (and related reports with results) with users and staff of MedCOI and reviewing existing internal and external quality related measures.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 95 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 48
This contract is subject to renewal: yes
Description of renewals:
See internet address provided in section I.3).
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Lot 3: MedCOI Policy Research/State Practices and Case Law Analysis
Lot No: 3
II.2.2)Additional CPV code(s)73000000 Research and development services and related consultancy services
II.2.3)Place of performanceNUTS code: MT MALTA
Main site or place of performance:
The services will be performed at the following locations:
— the contractor's premises;
— EASO premises;
— Any other location deemed necessary for the execution of tasks in the tender specifications.
II.2.4)Description of the procurement:
Lot 3 concerns research and reports on the state practices and jurisprudence/case law related to MedCOI.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 130 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 48
This contract is subject to renewal: yes
Description of renewals:
See internet address provided in section I.3).
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
Section III: Legal, economic, financial and technical information
III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registersList and brief description of conditions:
See internet address provided in section I.3).
III.1.2)Economic and financial standingSelection criteria as stated in the procurement documents
III.1.3)Technical and professional abilitySelection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
See Internet address provided in section I.3).
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureOpen procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing systemThe procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participateDate: 04/02/2021
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tendersDate: 05/02/2021
Local time: 10:00
Place:
European Asylum Support Office, Winemakers Wharf, Grand Harbour Valletta, MRS 1917, MALTA.
Information about authorised persons and opening procedure:
A maximum of two representatives per tender may attend the opening session. For organisational and security reasons the tenderer must provide the full name, date of birth, nationality and ID or passport number of the representatives at least two working days in advance to: contracts@easo.europa.eu
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.3)Review procedurePrecise information on deadline(s) for review procedures:
See internet address provided in section I.3).
VI.5)Date of dispatch of this notice:16/12/2020