The purpose of the system; system organisation
The Dynamic Purchasing System that will be entered into is broad and is intended to be used for spatial planning, administration and management, design and regulation, control, and preparation of tender documents.
Fredrikstad Municipality excludes extremely complex and demanding assignments from the DPS, for example, comprehensive, advanced and complex engineering design assignments or assignments requiring expertise in special competence areas. By using the DPS for holding tender contests, Fredrikstad Municipality will also see which companies are included in the system, and the extent to which these can be expected to have the necessary competence.
Contracts for construction manager assignments, less complex engineering design assignments will be announced within the DPS. Further assignments of less complexity, for example, inspection of civil engineering execution or condition assessments.
Scope of the system:
The system includes consultancy and advisory services in all technical building and municipal engineering disciplines as well as architect services (Architect and Landscape Architect). This can, for example, include: (the list is not exhaustive) See the tender documentation.
The contracts within the dynamic purchasing system will normally be based on the standard templates NS 8401, NS 8402 or NS 8403. Fredrikstad Municipality's service procurement contract can also be used. The contracts will follow each individual contest in the system.
Ordering authorities at the contracting authority
The dynamic purchasing system will apply for all of Fredrikstad Municipality and all its entities, as well as Fredrikstad Church Council and Hvaler Municipality.
Overlapping and supporting contracts
Fredrikstad Municipality currently has a number of framework agreements for the above-mentioned disciplines. Emphasis is put on the fact that some of the disciplines will join as an option in the DPS, as the current contracts have different final dates.
In addition Fredrikstad Municipality will enter into framework agreements for minor assignments. Fredrikstad reserves the right to use the DPS for minor assignments.
These contracts will exist alongside the dynamic purchasing system that Fredrikstad Municipality will sign. Where there are framework agreements binding Fredrikstad Municipality to purchase within the contracts, these will be utilised. The dynamic purchasing system will thus not be able to lead to so-called contract leaks, but will supplement, and in the long run within some areas be able to replace framework agreements entered into. The system will not be time limited.
Furthermore, moving forward, Fredrikstad Municipality will also be able to choose to announce individual procurements outside of the dynamic purchasing system. This can for example concern extremely comprehensive contracts and contracts that require special expertise, cf. the above named complex assignment.
All interested tenderers can apply to be qualified and included in the dynamic purchasing system.
The suppliers who are included in the dynamic purchasing system there will be little risk and little work involved in seeking inclusion in the system. At the same time, one will be notified when contests are held in the system. Therefore, Fredrikstad Municipality advises interested suppliers to apply for inclusion in the system.
The contracting authority envisions that the suppliers can cover the different areas within the announced DPS, but there will not be a need for all of the contracting authorities who qualify for the system to cover all areas. This means that not all who are qualified in a DPS can expect to submit tenders in a tender contest.
The system is not divided into groups or categories. Each contest will have information on what type of services are to be delivered, and tenderers must themselves assess whether they can meet the requirements in the procurement in such a way that they can submit a tender. The contracting authority can choose to split the procurement in each competition into groups/categories if it is deemed appropriate.