Supplies - 626686-2020

Submission deadline has been amended by:  29556-2021
23/12/2020    S250

Switzerland-Bern: Clothing, footwear, luggage articles and accessories

2020/S 250-626686

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: armasuisse Purchase and cooperations CC WTO
Postal address: Guisanplatz 1
Town: Bern
NUTS code: CH0 SCHWEIZ/SUISSE/SVIZZERA
Postal code: 3003
Country: Switzerland
Contact person: Projekt ‘Tragsystem MBAS’
E-mail: wto@armasuisse.ch
Internet address(es):
Main address: https://www.simap.ch
Address of the buyer profile: www.armasuisse.ch
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: http://www.simap.ch/shabforms/servlet/Search?NOTICE_NR=1170589
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the following address:
Official name: armasuisse Purchase and cooperations CC WTO
Postal address: Guisanplatz 1
Town: Bern
Postal code: 3003
Country: Switzerland
Contact person: Projekt ‘Tragsystem MBAS’ NICHT ÖFFNEN
E-mail: wto@armasuisse.ch
NUTS code: CH0 SCHWEIZ/SUISSE/SVIZZERA
Internet address(es):
Main address: https://www.simap.ch
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Supporting System for Modular Clothing and Equipment System (MBAS)

II.1.2)Main CPV code
18000000 Clothing, footwear, luggage articles and accessories
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The supporting system 18 is a part of the equipment for members of the Swiss armed forces. Due to its modular construction, consisting of supporting plat-forms, a set of bags with different individual bags as well as a rucksack system, the supporting system can be adapted to the requirements of operation and equipment. Detailed information on the individual articles can be found in the tender documents.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
35000000 Security, fire-fighting, police and defence equipment
35800000 Individual and support equipment
35812300 Combat gear
18900000 Luggage, saddlery, sacks and bags
18931100 Rucksacks
II.2.3)Place of performance
NUTS code: CH0 SCHWEIZ/SUISSE/SVIZZERA
Main site or place of performance:

Switzerland.

II.2.4)Description of the procurement:

The supporting system 18 is a part of the equipment for members of the Swiss armed forces. Due to its modular construction, consisting of supporting plat-forms, a set of bags with different individual bags as well as a rucksack system, the supporting system can be adapted to the requirements of operation and equipment. Detailed information on the individual articles can be found in the tender documents.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

In accordance with tender documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

In accordance with tender documents.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
List and brief description of selection criteria:

When the tender is submitted, the suitability criteria and required supporting evidence listed below must be confirmed, appended, and substantiated in full without any reservations or modifications; otherwise the bid will not be considered.

E1 Extracts from the debt collection register and excerpts from the commercial register

Extracts from the debt collection register and excerpts from the commercial register or the equivalent recognised documentation from other countries which provide evidence that the bidder does not have any tax debts and has paid the full amount for social security contributions (not older than 3 months – the effective entry date is decisive).

E2

(a) Compliance with procedural principles

The bidder confirms that it and the third parties it has called on (subcontractors and subsuppliers) will comply with the procedural principles in accordance with the self-declaration sheet (Enclosure 1.1.1) of the Swiss federal government’s purchasing conference (BKB).

(b) Additional evidence of compliance with the regulations on equal pay for men and women.

Bidders with more than 50 employees and their first-level subcontractors who have more than 50 employees must also provide evidence in addition to the self-declaration sheet on how their salary practice has been reviewed and how the tolerance threshold of 5 % applied in purchasing functions is adhered to.

E3 Complete Supplier self-declaration

E4 Audit

The bidder is willing, if requested by the contracting authority, for itself and its partner firms in the production chain as shown in the suppler self-declaration, to be audited by an independent audit institution appointed by the contracting authority. The audit is intended to ensure compliance in particular with the ILO fundamental principles as well as work and occupational safety conditions as stated in the supplier self-declaration. The bidder further confirms and acknowledges that failure to comply with one or more of the ILO fundamental principles or one or more of the work and occupational safety conditions will result in the offer being excluded from the tender.

E5 Compliance with the production chain

Confirmation from the bidder that for each offered lot it will produce the articles requested as stipulated in the specification using the respective production chain stated in the supplier self-declaration (Enclosure 1.1).

E6 Environmental protection

Compliance with the national legislation for all areas of environmental protection (air, water, etc.) in all of the process steps taken by the bidder and the main subsuppliers in accordance with Section 1.3 of the supplier self-declaration (Enclosure 1.1).

E7 Compliance with laws regarding the payment of minimum wages

The bidder confirms that it and its main subsuppliers shall comply with the laws regarding the payment of minimum wages applicable in the country in which their production facilities are located in accordance with Section 1.3 of the supplier self-declaration (Enclosure 1.1).

E8 Overall responsibility

The bidder confirms that it will assume overall responsibility, i.e. in particular that the bidder is the sole contractual partner of the contracting authority. Any parties involved must be listed together with their assigned roles and functions in Enclosure 1.1.

E9 SPOC during the tender procedure

Evidence of a single point of contact (SPOC) during the tender procedure.

E10 SPOC after the contract has been awarded

Evidence of a single point of contact (SPOC) for all business processes, such as orders, payments and services. If necessary, an expert discussion can take place in German at the client’s premises (location Switzerland) within 5 working days. This applies both for issued orders (order meeting), complaints and rejections, as well as for the manufacture of prototypes.

E11 Acceptance of draft framework conditions

The bidder confirms unconditional acceptance of the draft framework conditions in accordance with enclosure 5.0 for each offered lot.

E12 Acceptance of the terms and conditions

Confirmation that the bidder accepts the General Terms and Conditions of the Swiss Federal Government for Goods (version of September 2016), which can be called up at: http://www.ar.admin.ch/internet/armasuisse/de/home/themen/beschaffung/lieferant/agb.html

E13 Compliance with the technical specifications

Confirmation by the bidder that it has the capabilities to deliver the articles requested and offered in accordance with the technical specifications to this tender.

E14 Provision of samples with the bid

The bidder confirms that it will provide the range of samples requested at the same time as the bid in accordance with Section 2.6 of the specification in order for the quality to be checked.

E15 Delivery of blank cuts unsown

The bidder confirms that it will also supply the individual blank cuts unsown in 1-fold design together with the provision of samples of the articles, (according to specifications, Section 2.6).

E16 Manufacture of offer sample

Confirmation that the offer samples were manufactured for this tender for each lot offered in the respective declared production plant according to the respective supplier self-declaration (Enclosure 1.1).

E17 References for lot 1 (Supporting Systems)

Confirmation by the bidder that the manufacturer who is declared in the supplier declaration is a specialist in the manufacture and development of supporting systems. They must give at least 3 references (max. 1 reference from armasuisse) of comparable articles and of a comparable customer base (military, police, authorities or comparable, professional users) which they have supplied since 2014 in the manufacture and delivery of supporting systems such as weapon belts, chest rigs, plate supports or similar (order volume at least 3,000 items/order).

E18 References for lot 2 (Small Bags)

Confirmation by the bidder that the manufacturer who is declared in the supplier declaration is a specialist in the manufacture and development of small bags. They must give at least 3 references (max. 1 reference from armasuisse) of comparable articles and of a comparable customer base (military, police, authorities or comparable, professional users) which they have supplied since 2014 in the manufacture and delivery of small bags for attachment to MOLLE systems (order volume at least 5 000 items/order).

E19 References for lot 3 (Rucksacks and Large Bags)

Confirmation by the bidder that the manufacturer who is declared in the supplier declaration is a specialist in the manufacture and development of rucksacks. They must give at least 3 references (max. 1 reference from armasuisse) of comparable articles and of a comparable customer base (military, police, authorities or comparable, professional users) which they have supplied since 2014 in the manufacture and delivery of rucksacks and large bags (order volume at least 2 000 items/order).

E20 Delivery deadlines for lot 1 (Supporting Systems)

The bidder confirms that, with the offered supply chain, it has the readiness and capacity to produce the offered quantity lots in accordance with the price sheet ‘Supporting Systems’ within a maximum of 50 weeks from the order and to deliver them from the production location to the receiving location in Switzerland. The bidder confirms that it has the capacity to perform the offer submitted to the full extent, even if it would receive, in addition, other orders in the article groups ‘Rucksacks and Large Bags’ as well as ‘Small Bags’. In other words, the bidder must be able to complete all orders. Should the bidder not comply, the client reserves the right to revoke the issue of the contracts (Art. 11 PPA) and a contractual penalty will be enforced.

E21 Delivery deadlines for lot 2 (Small Bags)

The bidder confirms that, with the offered supply chain, it has the readiness and capacity to produce the offered quantity lots in accordance with the price sheet ‘Small Bags’ within a maximum of 50 weeks from the order and to deliver them from the production location to the receiving location in Switzerland. The bidder confirms that it has the capacity to perform the offer submitted to the full extent, even if it would receive, in addition, other orders in the article groups ‘Rucksacks and Large Bags’ as well as ‘Supporting Systems’. In other words, the bidder must be able to complete all orders. Should the bidder not comply, the client reserves the right to revoke the issue of the contracts (Art. 11 PPA) and a contractual penalty will be enforced.

E22 References for lot 3 (Rucksacks and Large Bags)

The bidder confirms that, with the offered supply chain, it has the readiness and capacity to produce the offered quantity lots in accordance with the price sheet ‘Rucksacks and Large Bags’ within a maximum of 50 weeks from the order and to deliver them from the production location to the receiving location in Switzerland. The bidder confirms that it has the capacity to perform the offer submitted to the full extent, even if it would receive, in addition, other orders in the article groups ‘Supporting Systems’ as well as ‘Small Bags’. In other words, the bidder must be able to complete all orders. Should the bidder not comply, the client reserves the right to revoke the issue of the contracts (Art. 11 PPA) and a contractual penalty will be enforced.

E23 Prohibition of subcontractors

The bidder confirms that no participants in the offered supply chain will involve any further subcontractors in production for each offered lot. Neither the fabric provided, nor any other components may be supplied, stored or further processed for production purposes to or by other companies who have not been declared in the respective supplier self-declaration for each offered lot.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

All companies that possess the economic capacity and meet the following suitability criteria and can provide supporting evidence in accordance with point 3.8 are called upon to submit a bid in CHF.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 30/04/2021
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
German, French, Italian
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 05/05/2021
Local time: 23:59

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

Partial offers are permitted.

Conditions for countries not party to the WTO agreement: None.

Terms of business: General Terms and Conditions for the Procurement of Goods (09.2016): https://www.beschaffung.admin.ch/bpl/de/home/auftraege-bund/agb.html

Negotiations: The right to negotiate is reserved.

Basic procedural principles: the client only awards public commissions for services in Switzerland to tenderers who comply with job security regulations and the conditions of work for employees, and provide equal payment for men and women.

Deadline/remarks: place of submission: cf. 1.2. The following must be observed in order to meet the submission deadline:

(a) For submission to armasuisse (administration centre Guisanplatz

1) The following points must be observed when handing in the goods at ‘Verwaltungszentrum Guisanplatz 1’, Guisanplatz 1, 3003 Bern, at the attention of CC WTO armasuisse:

• the provider must register at ‘Areal Lodge Guisanplatz 1’ stating the project title (cf. section 1.2). It will be forwarded by the latter to the ‘Ramp Management Guisanplatz 1’;

• the submission must be made by 15.00 at the latest on the submission date mentioned under item 1.4 against issuance of a receipt confirmation of the ramp management;

• opening hours of the ramp management: Mo-Fr 7.00-12.00/13.00-15.00 (outside these hours no offer can be made).

(b) For submission by post: the postmark or barcode receipt of the shipping service provider shall be authoritative (company frankings shall not be deemed postmarks).

(c) For delivery to a diplomatic or consular representation of Switzerland: The acknowledgement of receipt from the relevant representative shall be decisive. The acknowledgement of receipt must be sent to the e-mail address specified in section 1.2 by the latest by the deadline for submission of the offer, stating the project in question.

Remarks (Desired deadline for questions in written form)If queries arise while preparing the tender, they must be submitted by means of an anonymous forum entry to the question forum at www.simap.ch. A separate forum entry must be created for each question (one question per entry). The questions will be answered in the simap.ch question forum. All questions and answers can be viewed by all bidders who have received the tender documentation. It is the responsibility of bidders to keep themselves informed of any entries in the question forum.

National reference publication: Simap of 18 December 2020, doc. 1170589 Desired deadline for questions in written form: 23 April 2021.

Documents of the Invitation to Tender are available from 18 December 2020.

Conditions for obtaining the tendering documentation: The documents can be downloaded from the electronic platform www.simap.ch, category ‘Public Procurement, Federal Invitation to tender’. To do this, you first have to register in the above-mentioned project and can then download, using login and password, the desired documents sent to you by E-Mail. A question forum is at your disposal.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Bundesverwaltungsgericht
Postal address: Postfach
Town: St Gallen
Postal code: 9023
Country: Switzerland
VI.5)Date of dispatch of this notice:
18/12/2020