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Supplies - 626795-2020

23/12/2020    S250

United Kingdom-Leeds: Software package and information systems

2020/S 250-626795

Voluntary ex ante transparency notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
Official name: Leeds City Council
Postal address: 40 Great George Street
Town: Leeds
NUTS code: UKE YORKSHIRE AND THE HUMBER
Postal code: LS1 3DL
Country: United Kingdom
E-mail: its.procurement@leeds.gov.uk
Internet address(es):
Main address: http://www.leeds.gov.uk
Address of the buyer profile: www.yortender.co.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

ITS190077: Support and Maintenance of SAP HR and Payroll System

Reference number: DN517083
II.1.2)Main CPV code
48000000 Software package and information systems
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Award of a contract to SAP (UK) Ltd for support and maintenance of the Councils HR and Payroll system for the period 1 January 2021 to 31 December 2021.

Contract awarded using the negotiated procedure without publication of a notice under Regulation 32 (2) (b) (ii) of the Public Contracts Regulations 2015.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 251 200.00 GBP
II.2)Description
II.2.3)Place of performance
NUTS code: UKE YORKSHIRE AND THE HUMBER
II.2.4)Description of the procurement:

Award of a contract to SAP (UK) Ltd for support and maintenance of the Councils HR and Payroll system for the period 1 January 2021 to 31 December 2021.

Contract awarded using the negotiated procedure without publication of a notice under Regulation 32 (2) (b) (ii) of the Public Contracts Regulations 2015.

II.2.5)Award criteria
Price
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Negotiated procedure without prior publication
  • The works, supplies or services can be provided only by a particular economic operator for the following reason:
    • absence of competition for technical reasons
Explanation:

The decision to award a contract to SAP (UK) Ltd is taken on technical grounds, as the SAP HR and Payroll system is proprietary to SAP (UK) Ltd and as such only they are able to provide appropriate levels of support and maintenance, as well as providing on-going developments and legislative upgrades to ensure the system remains HMRC compliant.

IV.1.3)Information about framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

Section V: Award of contract/concession

Contract No: DN517083
Title:

ITS190077: Support and Maintenance of SAP HR and Payroll system

V.2)Award of contract/concession
V.2.1)Date of contract award decision:
17/12/2020
V.2.2)Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
Official name: SAP (UK) Ltd
Postal address: Clockhouse Place, Bedfont Road
Town: Feltham
NUTS code: UKI LONDON
Postal code: TW14 8HD
Country: United Kingdom
The contractor/concessionaire will be an SME: no
V.2.4)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 251 200.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Leeds City Council
Postal address: Civic Hall, Portland Square
Town: Leeds
Postal code: LS1 1UR
Country: United Kingdom
Telephone: +44 1133784357
VI.5)Date of dispatch of this notice:
18/12/2020