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Services - 626996-2020

24/12/2020    S251

Belgium-Brussels: UCA 20/042_ Provision of guard and other related services in buildings occupied by the General Secretariat of the Council of the European Union in Brussels and surrounding areas

2020/S 251-626996

Contract notice

Services

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: Council of the European Union, Secrétariat général
Postal address: Rue de la Loi 175
Town: Bruxelles
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Postal code: 1048
Country: Belgium
E-mail: tendering@consilium.europa.eu
Telephone: +32 2-281-8062
Fax: +32 2-280-0262
Internet address(es):
Main address: https://www.consilium.europa.eu/en/general-secretariat/
Address of the buyer profile: https://www.consilium.europa.eu/en/general-secretariat/public-procurement/
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=7642
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

UCA 20/042_ Provision of guard and other related services in buildings occupied by the General Secretariat of the Council of the European Union in Brussels and surrounding areas

Reference number: UCA 20/042
II.1.2)Main CPV code
79713000 Guard services
II.1.3)Type of contract
Services
II.1.4)Short description:

Provision of guard and ancillary services including in particular: opening and closing of buildings, control of access, exit and filtering of visitors, preparation of access cards on computer support, interior and exterior rounds, preparation of incident reports, first interventions in the event of fire and accidents, and other similar services in the current and future buildings occupied by the General Secretariat of the Council of the European Union in Brussels.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
79714000 Surveillance services
II.2.3)Place of performance
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
II.2.4)Description of the procurement:

The General Secretariat of the Council of the European Union currently occupies three buildings located around the Schuman roundabout in 1040 Brussels, and also has a crèche for the use of the staff’s children located in 1030 Brussels.

These services will be provided on the basis of a framework comprising operational, administrative and technical measures in liaison with the General Secretariat of the Council of the European Union.

Services concern the following staff categories, as defined in the collective labour agreements of 30.10.2003; 8.11.2005 and 9.10.2009 relating to Joint Committee 317 for guard services:

— worker category SB = static agent (basic category; dog handlers);

— worker category SQ = qualified static agent (with or without arms);

— worker category SE = static agent (expert);

— worker category SBG = static agent (bodyguard);

— worker category BI = brigadier / team leader;

— employee third category A3;

— employee third category A4;

— employee scale OP3 = planning inspector, supervising inspector, dispatcher;

— employee scale OP1.B = receptionist / telephone operator-encoder;

Most of the services are for static guard services, covering around 85% of the number of positions.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The contractor must meet the conditions for access and exercise of the guard services profession in Belgium in accordance with the Belgian law of 2.10.2017 and its subsequent amendments (known as the Jambon Law) regulating private and individual security, which entered into force on 10.11.2017, and more specifically the conditions to be able to carry out the activities set out in points 1, 2, 4, 5, 7 and 9 of Article 3 of the law.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

The Belgian law of 2.10.2017 and its subsequent amendments (known as the Jambon Law), regulating private and individual security, entered into force on 10.11.2017.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:

The Secretariat will enter into a 5-year contract, which is justified by the significant operational constraints during the establishment of the contract (e.g. security clearance requirement for the contractor's staff) and its operation (in-depth knowledge of the buildings and their automated security systems).

IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/01/2021
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
VI.3)Additional information:

The offices of the General Secretariat of the Council will be closed between Christmas and New Year inclusive. We kindly ask you to take this closing period into account when submitting any questions about the 1st step of the procedure (i.e. requests to participate).

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://www.curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within two months of notice being given to the plaintiff or, should no notice be given, within two months of the date on which the matter in question became known. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Council of the European Union, Secrétariat général
Postal address: Wetstraat/Rue de la Loi 175
Town: Bruxelles
Postal code: 1048
Country: Belgium
E-mail: tendering@consilium.europa.eu
Telephone: +32 2-2818062
Fax: +32 2-2800262
Internet address: http://www.consilium.europa.eu/contacts/procurement
VI.5)Date of dispatch of this notice:
15/12/2020