Supplies - 628138-2020

24/12/2020    S251

Denmark-Aarhus: Medical equipments, pharmaceuticals and personal care products

2020/S 251-628138

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Aarhus Universitet
National registration number: 31119103
Postal address: Nordre Ringgade 1
Town: Aarhus C
NUTS code: DK04 Midtjylland
Postal code: 8000
Country: Denmark
Contact person: Ann Sophie Steffensen
Telephone: +45 23382421
Internet address(es):
Main address:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Other activity: Health

Section II: Object

II.1)Scope of the procurement

Purchase of LAF Cabins for the Departments of Biomedicine and Clinical Medicine

Reference number: 2020-0193941
II.1.2)Main CPV code
33000000 Medical equipments, pharmaceuticals and personal care products
II.1.3)Type of contract
II.1.4)Short description:

Aarhus University puts out to tender the purchase of LAF cabins for the Departments of Biomedicine and Clinical Medicine.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
38000000 Laboratory, optical and precision equipments (excl. glasses)
II.2.3)Place of performance
NUTS code: DK042 Østjylland
Main site or place of performance:


II.2.4)Description of the procurement:

Aarhus University puts out to tender the purchase of LAF cabins for the Departments of Biomedicine and Clinical Medicine.

Department of Biomedicine increases the capacity of housing of laboratory animals in the existing Skou Building during 2021. To provide high level of safety for personnel and animals during handling of animals, LAF cabins must be installed in new animal rooms. The LAF cabins will be used for cage change and minor procedures on laboratory animals such as weighing, inspection and dosing. Surgical procedures will not be performed under the LAF cabins.

Department of Clinical Medicine will in 2022 move all animal together in a new facility. The LAF down flow cabins are purchase in order to ensure the best environment for animals and personnel. Cage changing is the primary purpose for the LAF cabin, however, researchers will also use the LAF cabins for minor inspection and weighing of animals. No operation procedures are to be done under the LAF cabin.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

A service agreement covering from expiration of the warranty period and 3 x 1-year ahead.

Four extra LAF cabins within the next 4 years from the date of signing the contract.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

— four extra LAF cabins;

— plastic curtains;

— installation of outlets in the LAF cabinet;

— flexible and adjustable arms and holders for holding a pc/tablet;

— option to purchase table plates;

— replacement HEPA-filters;

— replacement LAF roof barrier cloth;

— a service agreement.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
List and brief description of selection criteria:

There are no requirements for economic and financial standing.

Minimum level(s) of standards possibly required:


III.1.3)Technical and professional ability
List and brief description of selection criteria:

The tenderers are to list references in part IV, C of the ESPD with references, where similar LAF cabins have been installed. To be similar the references must be within the sectors of pharmaceuticals, medical devices and/or life science in the last 3 years from the deadline of submission of the tender counting from the installation date. Older references (installations performed more than 3 years ago (max. 6 years) from deadline of submission of the tender) is accepted given the tenderer still today has an obligation to service the LAF-Cabin.

Minimum level(s) of standards possibly required:

The tenderer must provide two successful references where similar LAF cabins within the area covered by the tender are installed.

The references must include as a minimum:

— a description of the delivered and installed LAF cabin;

— indication of when the LAF cabin was installed and if the reference is older than 3 years state that the tenderer still has an obligation to service the LAF-Cabin;

— contact information to a contact person at the reference;

— organisation name, title, email, phone number.

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 20/01/2021
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Danish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 20/01/2021
Local time: 10:01


Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Klagenævnet for udbud
Postal address: Toldboden 2
Town: Viborg
Postal code: 8800
Country: Denmark
Telephone: +45 72405708
Internet address:
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Complaints about tenders or decisions must be submitted to the Complaints Board for Public Procurement (Klagenævnet for udbud) within 45 calendar days from the day after the contractor published a notice in the Official Journal on the conclusion of a contract.

At the latest concurrently with submission of an appeal to the Complaints Board for Public Procurement, the complainant must inform the Contracting Authority of the alleged infringement, and whether the appeal is to be referred to the board.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Konkurrence- og Forbrugerstyrelsen
Postal address: Carl Jacobsens Vej 35
Town: Valby
Postal code: 2500
Country: Denmark
Telephone: +45 41715000
Internet address:
VI.5)Date of dispatch of this notice: