Services - 62964-2014

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22/02/2014    S38

United Kingdom-London: Graphic design services

2014/S 038-062964

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: The Wallace Collection
Postal address: Hertford House, Manchester Square
Town: London
Postal code: W1U 3BN
Country: United Kingdom
Contact person: Marketing and Press Manager
For the attention of: Danielle Cunningham
E-mail: danielle.cunningham@wallacecollection.org

Internet address(es):

General address of the contracting authority: http://www.wallacecollection.org

Further information can be obtained from:
Official name: Malcolm Reading Consultants
Postal address: Fourth Floor, 10 Ely Place
Town: London
Postal code: EC1N 6RY
Country: United Kingdom
Contact person: Project Assistant
For the attention of: Ellen Palmer
E-mail: ellen.palmer@malcolmreading.co.uk
Telephone: +44 2078312998
Internet address: http://www.malcolmreading.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
Official name: Malcolm Reading Consultants
Postal address: Fourth Floor, 10 Ely Place
Town: London
Postal code: EC1N 6RY
Country: United Kingdom
Contact person: Project Assistant
For the attention of: Ellen Palmer
E-mail: ellen.palmer@malcolmreading.co.uk
Telephone: +44 2078312998
Internet address: http://www.malcolmreading.co.uk

Tenders or requests to participate must be sent to:
Official name: Malcolm Reading Consultants
Postal address: Fourth Floor, 10 Ely Place
Town: London
Postal code: EC1N 6RY
Country: United Kingdom
Contact person: Project Assistant
For the attention of: Ellen Palmer
E-mail: ellen.palmer@malcolmreading.co.uk
Telephone: +44 2078312998
Internet address: http://www.malcolmreading.co.uk

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Other: Museum
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
The Wallace Collection Creative Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: UK1I.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Wallace Collection would like to urgently appoint design and print services, digital services including the website and public relation services to prepare for the Great Gallery re-opening in September 2014.
II.1.6)Common procurement vocabulary (CPV)

79822500 Graphic design services, 79416000 Public relations services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Wallace Collection is looking for the provision of creative services from 2014-2017.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 32 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Design and Print Services
1)Short description
Including brand guidance and implementation; marketing campaigns; exhibition signage design and communications; on-site signage maintenance (exterior and interior); retail signage and documents; fundraising documents; corporate events brochures and information; public programmes and education/schools communications; visitor information; publications; print management solutions for all the above; attend meetings on site as required.
 The value of the design contract is expected to be up to GBP 45,000 annually, to be discussed and agreed each financial year dependent on projects. This does not include printing and production costs etc.
2)Common procurement vocabulary (CPV)

79822500 Graphic design services - QA08 - QA07

3)Quantity or scope
Please see EOI document.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Please see EOI document.
Lot No: 2 Lot title: Digital Services including the website
1)Short description
Including website maintenance; liaison with other Wallace Collection digital partners to ensure the website works alongside connected sites and databases; search engine optimisation; digital advertising; applications; e-newsletter templates; re-design the Corporate Entertaining slideshow on website, and as PDF potentially add new slides; provide advice on online commerce, booking and digital marketing; maintenance of on-site visitor interaction hardware; ability to provide web and blog training; attend meetings on site as required.
 The value of the digital contract is expected to be up to GBP 15,000 annually dependent on projects. There may be more budget for future projects or hardware.
2)Common procurement vocabulary (CPV)

79822500 Graphic design services - QA04

3)Quantity or scope
Please see EOI document.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Please see EOI document.
Lot No: 3 Lot title: Public Relation Services
1)Short description
Including strategic advice to raise awareness; have access to and knowledge of, an extensive range of domestic and ideally key international press; possess a comprehensive press database and be happy to use the Wallace Collection's if required; attend press views and achieve exhibition coverage; promote general press stories; promote gallery re-openings; achieve family and community programmes coverage; achieve social and society PR around Galas; distribute regular listings (produced by the Wallace Collection); ability to host images for journalists to download; attend meetings on site as required.
 The value of the public relation services contract is expected to be up to GBP 12,000 annually dependent on projects.
2)Common procurement vocabulary (CPV)

79416000 Public relations services - DA03

3)Quantity or scope
Please see EOI document.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Please see EOI document.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Please see PQQ.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
The services will be funded by the Wallace Collection.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
To be set out in the ITT.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Please see PQQ.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please see PQQ.
Minimum level(s) of standards possibly required: Please see PQQ.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
 Please see PQQ.
 Minimum level(s) of standards possibly required:
 Please see PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Accelerated restricted
Justification for the choice of accelerated procedure: This procedure is being used as the Wallace Collection urgently requires creative services to prepare for the Great Gallery re-opening in September 2014.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 6
Objective criteria for choosing the limited number of candidates: As set out in the Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
18.3.2014 - 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The contracting authority reserves the right to change, without notice, the procedure for awarding the contract, to terminate discussions with any or all interested parties and/or to stop or amend the process at any time and not to award a contract at any time. No contract will be created between the Wallace Collection and any party until a contract is executed between the Wallace Collection and the winning bidder.
 Tenders and all supporting documentation must be in English or a full translation provided at no cost to the Museum. The Wallace Collection will not be liable for any costs (including third party costs, fees or expenses) incurred by those expressing an interest in or tendering for this contract opportunity.
 Tenderers should note that any contract awarded will be subject to English law and the jurisdiction of the English courts. All bid prices must be in sterling.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: An economic operator may appeal under Regulation 47 of the Public Contracts Regulations 2006 (as amended). Any such proceedings must be brought in the High Court of England and Wales.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
20.2.2014