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Services - 63396-2020

07/02/2020    S27    Services - Contract notice - Open procedure 

United Kingdom-Pontypridd: Architectural, construction, engineering and inspection services

2020/S 027-063396

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: University of South Wales
Postal address: Procurement Officer, University of South Wales, Finance Dept, Llantwit Road
Town: Pontypridd
NUTS code: UKL
Postal code: CF37 1DL
Country: United Kingdom
Contact person: Tina Struebig
Telephone: +44 1443482383
Fax: +44 1443482384

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

Multi Discipline Design Services for a new Engineering, Mathematics and Computing Building

Reference number: 1647
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Multi discipline design services for a new engineering, mathematics and computing building at the Treforest campus.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKL
NUTS code: UKL15
Main site or place of performance:


II.2.4)Description of the procurement:

In 2019 USW commissioned a feasibility study (RIBA stage 1) to identify a new home for the school of computing and mathematics and the school of engineering. The study, led by Stride Treglown architects, concluded that the most suitable home is a new build on the site of D Block and K Block in the Treforest campus. The site itself is flat, but is constrained by challenging topography and steep contours to the north, which will need to be tied in through the buildings landscaping design. The new building is anticipated to be 3 to 5 storeys tall, with a floorplate of between 2 500 and 4 200 m2. This will provide a building of significant stature at the heart of the Treforest campus.

To that end, the University requires a multi-discipline design team to undertake as a minimum the following services:

— architectural design,

— structural design,

— mechanical and Electrical design,

— acoustic performance strategy and guidance,

— town planning application and guidance (including SAB application),

— fire strategy design,

— interior design,

— preparation and submission of building regulations application.

The consultant will be expected to provide suitably qualified personnel to undertake the work and must provide a named single point of contact who shall be responsible for the operation of the whole contract. The multi-disciplinary team will comprise suitably qualified and/or experienced personnel who have wide and demonstrable experience in developments similar to this initiative. It is important to note that the University is interested in the experience of the individuals who will deliver the commission and not the collective experience of the company.

Your services are required for the following RIBA work stages:

— RIBA 2: Concept design* (direct to client),

— RIBA 3: Developed design (direct to client),

— RIBA 4: Technical design (either direct to client or novated to a principal contractor),

— RIBA 5: Construction (novated to a principal contractor),

— RIBA 6: Handover and Close Out (novated to a principal contractor).

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Relevant experience — similar projects / Weighting: 14
Quality criterion - Name: Relevant experience — technical detail / Weighting: 14
Quality criterion - Name: Interior design / Weighting: 10.5
Quality criterion - Name: Mechanical and electrical design / Weighting: 14
Quality criterion - Name: Programme timescales / Weighting: 7
Quality criterion - Name: Sustainability / Weighting: 7
Quality criterion - Name: Community benefits — core / Weighting: 3.5
Price - Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Renewals are dependant on how the project progresses in relation to our timescales.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See ESPD for statutory and mandatory documentation requirements.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 06/03/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 36 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 06/03/2020
Local time: 12:30

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Site Visit

The University is happy to provide prospective bidders the opportunity to visit the site, if they feel this will inform their tender submission. If you plan to visit the site please contact the University Estates and Facilities Team to confirm a timeslot, via:

Mike Bessell, Head of Estates Development and Maintenance


Telephone: 07795 612623

The site visit will be at: University of South Wales, Treforest, Pontypridd, CF37 1DL


The below are indicative timescales for appointment of the consultant team and completion of the feasibility study:

Invitation to tender issued 4.2.2020

Deadline for receipt of consultant submissions 6.3.2020 (12 p.m.)

Consultant interviews 16.3.2020

Contract award 18.3.2020

Commencement of the works 30.3.2020

Completion of RIBA stage 2: 22.5.2020

Client signoff of RIBA stage 2: 5.6.2020

Completion of RIBA stage 3: 11.9.2020

Client signoff of RIBA stage 3: 25.9.2020

Completion of RIBA stage 4*: 12.2.2021

Client signoff of RIBA stage 4*: 26.2.2021

Completion of RIBA stage 5: 2023


Your tender submission must be uploaded to the Sell2Wales portal postbox.

Your submission must be received by the closing time and date of midday, 6.3.2020.

You should allow adequate time for the loading of your documents so as to ensure receipt as the postbox will electronically close at the deadline time and no further submissions will be accepted.

All queries in relation to the tender should be conducted via the Q&A function attached to this notice.

Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales website at

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Under the terms of this contract the successful supplier(s) will be required to deliver community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The community benefits included in this contract are:

You will be encouraged to embrace community benefits as part of your commission. The University has a strong focus on many different aspects of the built environment and provides courses including: building surveying, interior design, civil and structural engineering and mechanical engineering.

You should note that the assessment of community benefits is through a core approach and hence will be evaluated in line with the quality evaluation question and weighting as outlined in section 7 of the ITT.

Specifically USW will be evaluating the following community benefits objectives when assessing your tender:

(a) the number of hours you will commit to guest lectures or meetings with USW students;

(b) the number of weeks you will commit to student work placements;

(c) the number of graduate employment opportunities you will provide.

You may also suggest further community benefits that you feel are relevant and appropriate to USW.

(WA Ref:99575)

VI.4)Procedures for review
VI.4.1)Review body
Official name: Public Procurement Review Service
Postal address: Cabinet Office
Town: London
Country: United Kingdom
Telephone: +44 3450103503

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: