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Supplies - 638075-2020

28/12/2020    S252

United Kingdom-Paisley: Industry specific software package

2020/S 252-638075

Contract award notice

Results of the procurement procedure


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Renfrewshire Council
Postal address: Renfrewshire House, Cotton Street
Town: Paisley
NUTS code: UKM83 Inverclyde, East Renfrewshire and Renfrewshire
Postal code: PA1 1JB
Country: United Kingdom
E-mail: rachel.o'
Telephone: +44 3003000300
Internet address(es):
Main address:
Address of the buyer profile:
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

The Support, Maintenance and Hosting of Business World

Reference number: RC-CPU-19-384
II.1.2)Main CPV code
48100000 Industry specific software package
II.1.3)Type of contract
II.1.4)Short description:

In April 2016, Renfrewshire Council commissioned a contract for the implementation of an Enterprise Resource Planning (ERP) system and a managed service to host, support and maintain the solution. As a result of this contract, the ‘Business World’ solution was implemented. The current contract expires on 31 March 2021.

Renfrewshire Council identified a need to appoint a suitably qualified service provider for the renewal of the Right to Use Licence of Business World and support, maintenance and hosting of the Council’s current Business World solution as a software as a service (SaaS) solution.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 4 750 000.00 GBP
II.2.2)Additional CPV code(s)
72261000 Software support services
71356300 Technical support services
72250000 System and support services
72611000 Technical computer support services
II.2.3)Place of performance
NUTS code: UKM83 Inverclyde, East Renfrewshire and Renfrewshire
II.2.4)Description of the procurement:

This procurement for this contract was conducted as a negotiated procedure in accordance with Regulation 33 (1)(b) (iii) of the Public Contract (Scotland) Regulations 2015 which states that ‘a contracting authority may award a public contract following negotiated procedure without prior publication of a contract notice or prior information notice in any of the following cases — (iii) the protection of exclusive rights, including intellectual property rights but only, in the case of paragraphs (ii) and (iii), where no reasonable alternative or substitute exists and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement.’

II.2.5)Award criteria
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1.1)Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
  • The works, supplies or services can be provided only by a particular economic operator for the following reason:
    • protection of exclusive rights, including intellectual property rights

To assess the level of interest in providing this replacement service the Council initially published a prior information notice (PIN) on 6 April 2020 asking interested suppliers to express their interest by answering a list of six questions relating to the requirements of this contract. When no responses were received to the PIN, the Council contacted all fifteen (15) suppliers who noted interest on the Public Contract Scotland portal via email to ask if they would be willing to provide details regarding why they did not submit a response. The three (3) responses were received, one (1) stated that they would not be responding on this occasion and two (2) explained that only Unit 4 Business Solutions Ltd, who own the licence for Business World can provide a SaaS for the continued support, maintenance and hosting of Business World.

IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: RC-CPU-19-384
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
V.2.2)Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Unit4 Business Software
Postal address: Blackrock
Town: Dublin
Country: United Kingdom
Telephone: +44 353879483992
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 4 750 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

(SC Ref:639882)

VI.4)Procedures for review
VI.4.1)Review body
Official name: See V1.4.3 below
Town: See V1.4.3 below
Country: United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2105/446) (as amended) may bring proceedings in the Sheriff Court or Court of Session.

VI.5)Date of dispatch of this notice: