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Services - 639139-2020

30/12/2020    S254

Estonia-Tallinn: EURODAC MWO

2020/S 254-639139

Modification notice

Modification of a contract/concession during its term

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority/entity

I.1)Name and addresses
Official name: European Union Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice (eu-LISA)
Postal address: Vesilennuki 5
Town: Tallinn
NUTS code: EE EESTI
Postal code: 10415
Country: Estonia
E-mail: eulisa-procurement@eulisa.europa.eu
Internet address(es):
Main address: https://www.eulisa.europa.eu/Pages/default.aspx
Address of the buyer profile: www.eulisa.europa.eu/procurements

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

EURODAC MWO

Reference number: LISA/2016/RP/02
II.1.2)Main CPV code
72000000 IT services: consulting, software development, Internet and support
II.1.3)Type of contract
Services
II.2)Description
II.2.2)Additional CPV code(s)
72200000 Software programming and consultancy services
72210000 Programming services of packaged software products
72220000 Systems and technical consultancy services
72230000 Custom software development services
72250000 System and support services
72260000 Software-related services
72267000 Software maintenance and repair services
II.2.3)Place of performance
NUTS code: AT ÖSTERREICH
NUTS code: FR FRANCE
Main site or place of performance:

Strasbourg, FRANCE and Sankt Johann im Pongau, AUSTRIA and the premises of the contractor.

II.2.4)Description of the procurement at the time of conclusion of the contract:

EURODAC MWO. See procurement documents.

II.2.7)Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 72
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.2)Administrative information
IV.2.1)Contract award notice concerning this contract
Notice number in the OJ S: 2016/S 075-130304

Section V: Award of contract/concession

Contract No: LISA/2016/RP/02
Title:

EURODAC MWO

V.2)Award of contract/concession
V.2.1)Date of conclusion of the contract/concession award decision:
27/10/2016
V.2.2)Information about tenders
The contract/concession has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor/concessionaire
Official name: Sopra Steria Benelux SA (Group Leader)
National registration number: 047 481 7275
Postal address: 15/23 Avenue Arnaud Fraiteur
Town: Brussels
NUTS code: BE BELGIQUE-BELGIË
Postal code: 1050
Country: Belgium
The contractor/concessionaire is an SME: no
V.2.3)Name and address of the contractor/concessionaire
Official name: Gemalto SA
National registration number: 562113530
Postal address: 6, rue de la Verrerie
Town: Nanterre
NUTS code: FR FRANCE
Postal code: 92190
Country: France
The contractor/concessionaire is an SME: no
V.2.3)Name and address of the contractor/concessionaire
Official name: Bull SAS
National registration number: 642 058 739
Postal address: Rue Jean Jaures 68
Town: Les Clayes sous Bois
NUTS code: FR FRANCE
Postal code: 78340
Country: France
The contractor/concessionaire is an SME: no
V.2.4)Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: 34 440 000.00 EUR

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://www.curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

See internet address provided in section I.3).

VI.5)Date of dispatch of this notice:
23/12/2020

Section VII: Modifications to the contract/concession

VII.1)Description of the procurement after the modifications
VII.1.1)Main CPV code
72000000 IT services: consulting, software development, Internet and support
VII.1.2)Additional CPV code(s)
VII.1.3)Place of performance
NUTS code: AT ÖSTERREICH
NUTS code: FR FRANCE
VII.1.4)Description of the procurement:

EURODAC MWO.

VII.1.5)Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 72
VII.1.6)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 22 960 000.00 EUR
VII.1.7)Name and address of the contractor/concessionaire
Official name: Sopra Steria Benelux SA (Group Leader)
Town: Brussels
NUTS code: BE BELGIQUE-BELGIË
Country: Belgium
The contractor/concessionaire is an SME: no
VII.1.7)Name and address of the contractor/concessionaire
Official name: Gemalto SA
Postal address: 6, rue de la Verrerie
Town: Nanterre
NUTS code: FR FRANCE
Country: France
The contractor/concessionaire is an SME: no
VII.1.7)Name and address of the contractor/concessionaire
Official name: Bull SAS
Postal address: Rue Jean Jaures 68
Town: Les Clayes sous Bois
NUTS code: FR FRANCE
Country: France
The contractor/concessionaire is an SME: no
VII.2)Information about modifications
VII.2.1)Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):

The modification of the framework contract Ref. No LISA/2016/RP/02, increasing the maximum amount of the framework contract, in accordance with Article 172 3. (a) of the EU Financial Regulation, applicable by virtue of the Financial Rules of the European Union Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice (eu-LISA), adopted by the Management Board Decision No 198/2019 rev 1 of 28 August 2019, where a framework contract may be modified without a new procurement procedure for additional services, provided a change of contractor cannot be made for technical reasons linked to interchangeability or interoperability requirements with existing equipment, services or installations; a change of contractor would cause substantial duplication of costs for the contracting authority; any increase in price, including the net cumulative value of successive modifications, does not exceed 50 % of the initial contract value.

VII.2.2)Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire (Art. 43(1)(b) of Directive 2014/23/EU, Art. 72(1)(b) of Directive 2014/24/EU, Art. 89(1)(b) of Directive 2014/25/EU)
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:

Due to the use of certain technology, change of the contractor would not be feasible at this stage for additional services, as there is a too high risk to design and build new EURODAC from scratch including all testing and proper data migration. Moreover, changing the current technology would require to undergo full accuracy tests which requires efforts and data which eu-LISA does not possess; Changing the current technology from the current provider in the middle of the FWC, apart from building new Eurodac, will result in substantial duplication of costs for the Contracting authority.

VII.2.3)Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 22 960 000.00 EUR
Total contract value after the modifications
Value excluding VAT: 34 440 000.00 EUR