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Denmark-Aarhus: Electronic meters
Section I: Contracting authority
Main address: https://www.bf-ringgaarden.dk/
Section II: Object
Supply of remote meters
Provision, installation, operation and maintenance of remote metered consumption meters (water, heat and power), as well as remote reading and delivery of valid consumption data during the contract period. In addition, the contract on offer includes the internet portal providing information on the consumption data of the resident association’s inhabitants, as well as the housing association’s administration. The tender documents are publicly available on RIB Building web with the TN number TN124721.
I and around Aarhus.
The Boligforeningen Ringgården (Ringgården) wishes to establish a uniform and user-friendly remote metering system across 33 units of the Housing Association.
The system shall ensure the correct and timely reading and settlement of the individual residential unit’s electricity, water and heat consumption. In the future, the Ringgården will use EG Bolig (an IT system for residential and property administration) for its own preparation of annual consumption accounts and removal accounts, therefore it should be possible to exchange data, including consumption data, between EG Bolig and the supplied consumption measurement system. This means that systems must be able to exchange data so that validated consumption data from the entire consumption measurement system can be entered in EG Bolig. At the same time, the data provided by EG Bolig will have to be exchanged for the consumption measurement system, including the update of the residential data.
A solution with an internet portal available to the residents without further calculation for the occupants shall be provided in the linkage system. Every occupant shall have the opportunity to know and become aware of his/her consumption through the internet portal.
In order to comply with this, the Ringgården has launched the present call for tenders for the delivery and installation of remote meters, electricity meters, energy meters (heat) and heat cost allocators on the likely 33 of the sections of Ringsted.
In addition, the selected supplier shall be responsible for the ongoing operation and maintenance, as well as the verification of the supplied meters, as well as customer service in relation to the administration and residents of the Ringfarm.
The invitation to tender also provides for contract options on the addition of additional compartments than those already covered, including future new developments during the duration of the contract; contract options on the inclusion of cold-water meters, including internet portal, operation and maintenance, as well as customer assistance and the establishment of an energy management system, including remote meters for the administration of Ringsted.
The invitation to tender also provides for contract options on the addition of additional compartments than those already covered, including future new developments during the duration of the contract; contract options on the inclusion of cold-water meters, including internet portal, operation and maintenance, as well as customer assistance and the establishment of an energy management system, including remote meters for the administration of Ringsted. The options are known at the conclusion of the contract, as well as throughout the duration of the contract.
The tender documents are publicly available on RIB Building web with the TN number TN124721.
Section III: Legal, economic, financial and technical information
The bidder shall provide the equity and solvency ratio for each of the last 3 approved financial statements. Information on the economic and financial capacity of the tenderer shall be provided in Section C of Part IV of the ESPD.
1) Positive equity in each of the last 3 approved financial statements; and
(2) Minimum solvency ratio of at least 20 % in each of the last 3 approved financial statements.
The tenderer must provide reference information highlighting compliance with the minimum requirements below. Information on the tenderer’s technical and professional capacity shall be provided in the ESPD, in part IV, section D.
1) Minimum 3 references carried out within the last 3 years for the provision of meters and consumption data for the compilation of consumption accounts to a general housing organisation with at least 150 dwellings; and
(2) Minimum 1 reference performed within the last 3 years, where the tenderer has undertaken at the same time the replacement of the meter for at least 100 dwellings and, in that context, taken over the handling of consumption data from another supplier. The replacement and the taking over of the consumption data must be completed at the time of the submission of the bid in order to satisfy the minimum requirement.
Compliance with the latter minimum requirements is permitted by the same reference (s) used to establish the first minimum requirement.
In the event of a delay, the supplier may incur a daily fine in accordance with the draft contract points 12.4 and 12.5. The draft contract is attached to the tender documents as Annex F.
Section IV: Procedure
The opening of the tenders received shall be carried out by electronic means and, accordingly, tenderers shall not be allowed to attend the opening session. Immediately following the opening of the tenders received, a statement of tenders shall be drawn up, indicating the total number of the tenderers and, where appropriate, in the list of tenders indicated. The tender list will be sent to the tenderers.
Section VI: Complementary information
Immediately before expiry of the contract concluded on the basis of this invitation to tender.
Internet address: www.klfu.dk
Under the Complaints Board for Public Procurement Act, complaints about not having been pre-selected must have been submitted to the Complaints Board within 20 calendar days from the day after the sending of the information to the candidates as to who has been pre-selected under Section 7 (1) of the Act, if a summary of the relevant reasons for the decision is given in the notification. Other complaints must be submitted to the Complaints Board for Public Procurement within 45 calendar days of the publication of a contract notice in the Official Journal.
Internet address: www.kfst.dk