Services - 64186-2015

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24/02/2015    S38

Luxembourg-Luxembourg: EIB - Multimedia support services

2015/S 038-064186

Contract notice

Section I: Contracting authority

I.1)Name, addresses and contact point(s):

European Investment Bank, 98–100, boulevard Konrad Adenauer, 2950Luxembourg, LUXEMBOURG. Contact: Mrs Véronique Paulon, Procurement and Purchasing Division, ref.: VP-1192. Tel. +352 4379-1. Fax +352 437704. E-mail:

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained at:

As in abovementioned contact point(s).

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at:

As in abovementioned contact point(s).

Tenders or requests to participate must be sent to:

As in abovementioned contact point(s).

I.2)Type of the contracting authority and main activity or activities:
European institution/agency or international organisation.
The contracting authority is purchasing on behalf of other contracting authorities: no.

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Multimedia support services.
II.1.2)Type of contract and location of works, place of delivery or of performance:
Service category: No 27.
NUTS code: LU000.
II.1.3)The notice involves:
The establishment of a framework agreement.
II.1.4)Information on framework agreement:
Framework agreement with several operators.
Duration of the framework agreement: duration in year(s): 4.
II.1.5)Short description of the contract or purchase(s):
Internal Communication is responsible for producing multimedia and graphical information in support of communication campaigns, over and above the supply of brochures, posters and paper-based materials that can be produced in house or are covered by a separate, already established framework agreement.
Internal Communication is also responsible for a number of communication-related Web-based applications which require review and maintenance. A service provider is required to occasionally review these applications and suggest enhancements in terms of graphics, look and feel and user experience.
Within this context, Internal Communication representing the EIB, acting on behalf of the EIB Group, is looking for 3 service providers (hereafter 'the service providers') which could produce IC material in the form of multimedia (videos, cartoons/animated graphics, interactive presentation materials, etc.) and punctually support some of its stand-alone Web-based applications.
NB: in order to take part in this call for tender, interested candidates should request the complete tender specifications from the EIB beforehand. The criteria set out in the specifications should be taken into account when drawing up tenders.
Requests should be sent to the address in point I.1.
II.1.6)Common procurement vocabulary (CPV):
32412000, 32000000.
II.1.8)Division into lots:
II.1.9)Variants will be accepted:
II.2)Quantity or scope of the contract

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.3)Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded:
Not applicable.
III.1.4)Other particular conditions to which the performance of the contract is subject:
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met:
Exclusion criteria:
The tenderers shall provide a declaration on their honour (see Annex 5a), duly signed and dated by an authorised representative, stating that they are not in one of the situations of exclusion listed in this Annex 5a. In the case of a joint tender, the declaration on the honour shall be provided by all the members of the group. The successful tenderer shall provide the documents mentioned as supporting evidence in Annex 5a before signature of the framework and within a deadline given by the EIB.
In case of award of the framework agreement, the following evidence shall be provided upon request and within the time limit set by the EIB.
For situations described in (a), (b) and (e) of Annex 5a, production of a recent extract from the judicial record is required or, failing that, a recent equivalent document issued by a judicial or administrative authority in the country of origin or provenance showing that those requirements are satisfied. Where the tenderer is a legal person and the national legislation of the country in which the tenderer is established does not allow the provision of such documents for legal persons, the documents should be provided for natural persons, such as the company directors or any person with powers of representation, decision-making or control in relation to the tenderer.
For the situation described in point (d) of Annex 5a, recent certificates or letters issued by the competent authorities of the State concerned are required. These documents must provide evidence covering all taxes and social security contributions for which the tenderer is liable, including for example, VAT, income tax (natural persons only), company tax (legal persons only) and social security contributions.
For any of the situations (a), (b), (d) or (e) of Annex 5a, where any document described in 2 paragraphs above is not issued in the country concerned, it may be replaced by a sworn or, failing that, a solemn statement made by the interested party before a judicial or administrative authority, a notary or a qualified professional body in his country of origin or provenance.
III.2.3)Technical capacity:
Information and formalities necessary for evaluating if requirements are met:
Details are outlined in the relevant terms of references, which have to be required in the contact indicated under point I.1.
Minimum level(s) of standards possibly required:
A concise description of a maximum of 3 pages of the tenderer's business, number of years active in the field of the tendered services, its size, the principal markets (regions and sectors) served, the services and/or products provided currently and planned for the medium term.
In order to be selected the tenderer should satisfy the following minimum level of requirements:
— at least 3 examples, with clear references, of similar projects conducted successfully in the last 5 years within an international organisation or international financial institution (IFI).
III.2.4)Reserved contracts:
III.3)Conditions specific to service contracts
III.3.1)Execution of the service is reserved to a particular profession:

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure:
IV.2)Award criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2)An electronic auction will be used:
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Ref: VP-1192.
IV.3.2)Previous publication(s) concerning the same contract:
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:
Payable documents: no.
IV.3.4)Time limit for receipt of tenders or requests to participate:
13.4.2015 (23:59).
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:
IV.3.7)Minimum time-frame during which the tenderer must maintain the tender:
Duration in days: 180 (from the date stated for receipt of tender).
IV.3.8)Conditions for opening tenders:
Place: European Investment Bank headquarters, Luxembourg.
Persons authorised to be present at the opening of tenders: no.

Section VI: Complementary information

VI.1)This is a recurrent procurement:
VI.2)Contract related to a project and/or programme financed by EU funds:
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures:

General Court of the European Union, rue du Fort Niedergrünewald, 2925 Luxembourg, LUXEMBOURG. Tel. +352 4303-1. Fax +352 4303-2100. E-mail: Internet:

VI.4.2)Lodging of appeals:
Precise information on deadline(s) for lodging appeals:
Within 2 months of the plaintiff being notified or, failing this, of the day on which it came to his knowledge.
VI.5)Date of dispatch of this notice: