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Services - 643630-2023

Submission deadline has been amended by:  727675-2023
24/10/2023    S205

United Kingdom-Reading: Auditing services

2023/S 205-643630

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Centre for Medium-Range Weather Forecasts (ECMWF)
Postal address: Shinfield Park
Town: Reading
NUTS code: UKJ11 Berkshire
Postal code: RG2 9AX
Country: United Kingdom
Contact person: Secretary to ITT 357
E-mail: sec357@ecmwf.int
Internet address(es):
Main address: https://www.ecmwf.int/
Address of the buyer profile: https://www.ecmwf.int/en/about/suppliers
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.ecmwf.int/en/about/suppliers
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Meteorological and Environmental Services

Section II: Object

II.1)Scope of the procurement

ECMWF/ITT/2023/357 Provision of External Audit Services to ECMWF

Reference number: ECMWF/ITT/2023/357
II.1.2)Main CPV code
79212000 Auditing services
II.1.3)Type of contract
II.1.4)Short description:

This Invitation to Tender (ITT) has been prepared by the European Centre for Medium-Range Weather Forecasts, (governed by its Convention and associated Protocol on Privileges and Immunities which came into force on 1 November 1975, and was amended on 6 June 2010) ("ECMWF") for the purposes of obtaining proposals from Tenderers for the provision of External Audit Services to ECMWF.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.3)Place of performance
NUTS code: UKJ11 Berkshire
Main site or place of performance:

ECMWF, Shinfield Park, Reading, RG2 9AX, United Kingdom

II.2.4)Description of the procurement:

This ITT is expected to result in a contract for the services of an organisation providing external audit services (The External Auditor) to fulfil the annual audit of the Financial Statement of Accounts of ECMWF, in accordance with the Convention and the Financial Regulations of ECMWF, the International Standards of Supreme Audit Institutions (ISSAI) published by the International Organisation of Supreme Audit Institutions (INTOSAI) and the International Public Sector Accounting Standards (IPSAS).

The External Auditor shall be a Supreme Audit Institution based in one of the 23 ECMWF Member or those Cooperating States, which have accorded privileges and immunities to ECMWF (see Volume II document for further details).

The Appointment of the External Auditor is approved by the ECMWF Council.

The External Auditor attends the spring session of the ECMWF Audit Committee and, if invited by its President, also the respective ECMWF Council session.

The mandate is for an initial period of four years. The mandate is renewable once. The second appointment may be extended by a further 2 years. Under no circumstances should the appointment be more than 10 years in total.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Track Record / Weighting: 20
Quality criterion - Name: Quality of Resources Deployed / Weighting: 20
Quality criterion - Name: Technical Solution Proposed / Weighting: 10
Quality criterion - Name: Management and Implementation / Weighting: 25
Price - Weighting: 25
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

See ITT Volume II document for details.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 29/11/2023
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 29/11/2023
Local time: 15:00

Not applicable

Information about authorised persons and opening procedure:

Not applicable

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

The procurement will be conducted in accordance with ECMWF's procedures as set out in Invitation to Tender documents, which are available on ECMWF's eProcurement Portal (https://procurement.ecmwf.int/) and no other procedures will apply. In submitting this notice ECMWF does not waive the privileges and immunities granted to it by virtue of its status as an Intergovernmental Organisation or submit itself to any jurisdiction.

Tenders must be submitted to a dedicated email address in accordance with the instructions in the ITT Volume I document. Hard copy (paper) submissions will not be accepted.

VI.4)Procedures for review
VI.4.1)Review body
Official name: European Centre for Medium-Range Weather Forecasts (ECMWF)
Postal address: Shinfield Park
Town: Reading
Postal code: RG2 9AX
Country: United Kingdom
Internet address: https://www.ecmwf.int/en/about/suppliers
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

See instructions on ECMWF's Suppliers web page: https://www.ecmwf.int/en/about/suppliers

VI.4.4)Service from which information about the review procedure may be obtained
Official name: European Centre for Medium-Range Weather Forecasts (ECMWF)
Postal address: Shinfield Park
Town: Reading
Postal code: RG2 9AX
Country: United Kingdom
Internet address: https://www.ecmwf.int/en/about/suppliers
VI.5)Date of dispatch of this notice: