Services - 65869-2020

10/02/2020    S28

United Kingdom-Liverpool: Aerial mapping services

2020/S 028-065869

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: The Minister for the Cabinet Office acting through Crown Commercial Service
Postal address: 9th Floor, The Capital, Old Hall Street
Town: Liverpool
NUTS code: UK UNITED KINGDOM
Postal code: L3 9PP
Country: United Kingdom
E-mail: supplier@crowncommercial.gov.uk
Telephone: +44 3450103503
Internet address(es):
Main address: https://www.gov.uk/government/organisations/crown-commercial-service
Address of the buyer profile: https://www.crowncommercialservice.bravosolution.co.uk
I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.crowncommercialservice.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://crowncommercialservice.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Aerial Photography and Height Data and Web Services

Reference number: RM6176
II.1.2)Main CPV code
71354200 Aerial mapping services
II.1.3)Type of contract
Services
II.1.4)Short description:

Crown Commercial Service are acting as the ‘Agent’ and will be conducting this procurement on behalf of the Cabinet Office (‘the Authority’).

The Cabinet Office is putting in place a contract(s) for the provision of aerial photography and height data and web services.

This procurement is for the provision of a service which will consist of 2 Lots to cover various requirements for aerial photography and height data and web services, to meet the current and future needs of the public sector.

This contract(s) will replace the aerial photography for Great Britain (APGB) agreement, that the cabinet office currently holds, that provides the public sector in England, Scotland and Wales with free-at-the-point-of-use access to 6 core data products and supply services via a centrally funded license agreement.

II.1.5)Estimated total value
Value excluding VAT: 12 400 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The Authority will award places on individual lots, or a combination of Lot(s) 1 and 2.

II.2)Description
II.2.1)Title:

Aerial Photography and Height Data Supply (APHDS)

Lot No: 1
II.2.2)Additional CPV code(s)
71222100 Urban areas mapping services
71222200 Rural areas mapping services
71350000 Engineering-related scientific and technical services
71352000 Subsurface surveying services
71353000 Surface surveying services
71354000 Map-making services
71354200 Aerial mapping services
71355000 Surveying services
71356000 Technical services
79961200 Aerial photography services
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

Aerial photography and height data supply (APHDS).

This contract will provide:

— natural colour orthorectified digital aerial imagery at 25 cm on the ground for the whole of Great Britain,

— natural colour orthorectified digital aerial imagery at 12,5 cm on the ground for the whole of Great Britain,

— false colour orthorectified digital aerial imagery supplied to each user is 50 cm on the ground for coverage supplied for full coverage,

— 5 metre contours data,

— digital surface model, and

— digital terrain model for the whole of Great Britain via hard media and download.

Including the associated services for the supply of data and user support.

Lot 1 total value = 9 600 000 GBP for the duration of the contract.

The initial duration of this contract is for 2 years with an option to extend for up to a further 2 periods of 12 months at the Authority's discretion.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
II.2.6)Estimated value
Value excluding VAT: 9 600 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

This is a single lot supplier.

The supplier shall provide aerial photography imagery and height data supply, in line with the scope of the requirements.

II.2)Description
II.2.1)Title:

Aerial Photography and Height Data Web Services (APHWS)

Lot No: 2
II.2.2)Additional CPV code(s)
71354100 Digital mapping services
71356000 Technical services
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

Aerial photography imagery and height data web services (APHWS).

This contract will provide:

— web map service,

— web map tile service,

— web feature service.

Lot 2 total value = 2 800 000 GBP for the duration of the contract.

The initial duration of the contract is for 2 years with an option to extend for up to a further 2 periods of 12 months at the Authority's discretion.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
II.2.6)Estimated value
Value excluding VAT: 2 800 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

This is a single lot supplier.

The supplier shall provide web services for aerial photography imagery and height data, in line with the scope of the requirements.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Candidates will be assessed in accordance with Section 5 of the 2015 Public Contract Regulations (implementing the Directive) on the basis of information provided in response to an invitation to tender (‘ITT’) registering for access.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Bidders will be assessed in accordance with the invitation to tender (ITT), Crown Commercial Service may take into account the following information:

1) A copy of your audited accounts for the most recent 2 years;

2) A statement of your turnover, profit and loss account/income statement cash, balance sheet/statement of financial position and statement of cash flow for the most recent year of trading;

3) A statement of your cash flow forecast for the current year and a bank letter outlining the current cash; and

4) Credit position and/or an alternative means of demonstrating financial status.

The financial risk score for both Lot(s) 1 and 2 is 50.

Minimum level(s) of standards possibly required:

Minimum level(s) of requirements:

Stage 1

We will use a credit reference agency (Dun and Bradstreet) to obtain a financial risk score (D&B Failure Score) for you and any members of your consortium or any nominated guarantor(s).

The financial risk score associated with the framework for Lot 1 is 50 or more and for Lot 2 is 50 or more.

Stage 2

If the score is less than 50, or no financial risk score is available, then we will ask for copies of your financial statements, audited if applicable, for the 2 most recent years.

Stage 3

We will then use the information provided at stage 2 above to assess the level of financial risk using our financial risk assessment template (Attachment 5).

If the level of risk is acceptable with mitigating actions and you have not already nominated a guarantor, we will ask you to name a guarantor.

Stage 4

If you name a guarantor, stages 1, 2 and 3 above will be repeated on the guarantor.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Bidders will be assessed in accordance with Section 5 of the Public Contract Regulations 2015 implementing the Directive, on the basis of information provided in response to an ITT.

The Authority may take into account the following information:

Lot(s) 1 and 2, a suitable Certificate(s) of Past Performance example(s) demonstrating delivery of the mandatory service requirements for each applicable lot.

The Certificate(s) of Past Performance for Lot(s) 1 and 2 can be from the public or private sector and must describe comparable example(s) where similar requirements to those sought under this procurement have been performed and how its performance demonstrates the technical and professional requirements.

Certificate(s) of Past Performance example(s) must have been performed during the last 3 years prior to publication of the OJEU contract notice. Customer contacts must be warned they may be contacted by Crown Commercial Service to verify the accuracy of the information provided at any time.

Minimum level(s) of standards possibly required:

Bidders and all key subcontractors, supplying the deliverables (e.g. Goods and/or Services) for both Lot(s) 1 and 2 must have current and valid Cyber Essentials certification prior to commencement of the contract.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 159-392691
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 06/03/2020
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 06/03/2020
Local time: 15:31

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The value provided in Section II.1.5) is only an estimate. We cannot guarantee to suppliers any business through this contract.

Suppliers should note that, in accordance with the UK Government's policies on transparency, CCS intends to publish the invitation to tender (ITT) document and the text of any contract awarded, subject to possible redactions at the discretion of the Authority.

As part of this contract notice the following documents can be accessed at: https://www.contractsfinder.service.gov.uk/Notice/1d20b13b-d43e-4f93-95eb-1ce8a51f53ac

1) Contract notice transparency information for the contract,

2) Rights reserved for CCS contract,

3) Lot structure and number of awards.

On 2.4.2014 Government introduced its Government Security Classifications (GSC) scheme which replaced the Government Protective Marking Scheme (GPMS). A key aspect is the reduction in the number of security classifications used. All bidders should make themselves aware of the changes as it many impact on this requirement. The link to the Gov.uk website provides information on the GSC: https://www.gov.uk/government/publications/government-security-classifications

CCS does not consider that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) applies to the contract as the incumbent provider has informed us there are no staff in scope to transfer. However, CCS makes no representations or warranties in this regard and as such are not liable for this opinion. You are encouraged to seek independent legal advice and make your own determination as to whether or not TUPE will apply. You are also encouraged to carry out your own due diligence exercise on the application of TUPE when completing your pricing matrix.

Registering for access:

This procurement will be managed electronically via the BravoSolution eSourcing tool. This will be the route for sharing all information and communicating with bidders. If you have recently registered on the BravoSolution portal for another CCS procurement you can use the same account for this new procurement. If not, you will first need to register your organisation on the portal.

To register, you will need to:

1) Go to the URL: https://crowncommercialservice.bravosolution.co.uk

2) Select the link ‘I am a new supplier user’;

3) Read and agree to the portal user agreement;

4) Complete the registration form, providing information including:

— the full legal name of your organisation,

— your company registration number,

— your dUNS number — a unique 9-digit number provided to organisations free of charge by Dun and Bradstreet,

— user and contact details.

Once you have registered on the BravoSolution eSourcing tool, you will be able to express your interest in this specific procurement. Your registered user will receive a notification email to alert them once this has been done.

Note: if you require additional users from your organisation to see the invitation to tender ITT, do not repeat the above process as this will create a new separate organisation account; instead the registered user can add additional users to the existing supplier organisation account via ‘User Management’ > ‘Manage Users’ > ‘Users’ > ‘Create’.

Expressing an interest:

To express your interest in this procurement:

1) Login to the BravoSolution eSourcing Suite portal: https://crowncommercialservice.bravosolution.co.uk

2) On the dashboard select the link ITTs open to all suppliers;

3) On the ‘ITTs Open to All Suppliers’ webpage you will see 1 or more procurements listed, click on the procurement name you wish to access;

4) Click on express interest at the top of the next screen;

5) You can now access the published documents in the BravoSolution portal.

For assistance please contact the eSourcing Helpdesk operated by BravoSolution by email at help@bravosolution.co.uk or call 08000698630.

VI.4)Procedures for review
VI.4.1)Review body
Official name: The Minister for the Cabinet Office acting through Crown Commercial Service
Postal address: 9th Floor, The Capital, Old Hall Street
Town: Liverpool
Postal code: L3 9PP
Country: United Kingdom
E-mail: supplier@crowncommercial.gov.uk
Telephone: +44 3450103503
VI.5)Date of dispatch of this notice:
05/02/2020