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Services - 668918-2021

Submission deadline has been amended by:  45291-2022
28/12/2021    S252

Poland-Warsaw: Multiple FWC with Reopening of Competition for Architectural and Engineering Services and for Fit-out and Reconstruction Projects for FRONTEX HQ and Other Real Estate Occupied by FRONTEX

2021/S 252-668918

Contract notice

Services

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: European Border and Coast Guard Agency (FRONTEX)
Postal address: Plac Europejski 6
Town: Warsaw
NUTS code: PL911 Miasto Warszawa
Postal code: 00-844
Country: Poland
E-mail: procurement@frontex.europa.eu
Internet address(es):
Main address: https://frontex.europa.eu
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=9803
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=9803
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Defence

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Multiple FWC with Reopening of Competition for Architectural and Engineering Services and for Fit-out and Reconstruction Projects for FRONTEX HQ and Other Real Estate Occupied by FRONTEX

Reference number: Frontex/2021/OP/0383/MS
II.1.2)Main CPV code
71220000 Architectural design services
II.1.3)Type of contract
Services
II.1.4)Short description:

The multiple framework service contract with reopening of competition will cover:

• provision of professional design, architectural, planning and engineering services, documentation and necessary permits (adjusting architectural plans, building systems etc.), and supervision of the projects in cooperation with FRONTEX;

• provision of execution of major maintenance and repairs, works, redecoration, restorations, dilapidations and fit-out in the FRONTEX HQ and any other real estate that FRONTEX may use or occupy in the future in or near Warsaw.

II.1.5)Estimated total value
Value excluding VAT: 3 200 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
44115000 Building fittings
II.2.3)Place of performance
NUTS code: PL911 Miasto Warszawa
Main site or place of performance:

Warsaw, POLAND.

II.2.4)Description of the procurement:

The FX HQ is located in Warsaw at Plac Europejski 6, Warsaw Spire Building B. Currently FRONTEX occupies the whole building of approximately 20 000 m2, consisting of 14 floors. Frontex also occupies six floors in adjacent Wronia 31 building, approximately 4 000 m2. Moreover, FRONTEX leases a number of underground archives/storages.

These are some examples of works that might be performed under this contract:

• provision of additional/new fixtures and fittings to a special purpose area: electricity works, new sockets and light points, ceiling works, wall design and painting;

• office space adjustments – merging of two cellular office rooms by removing a wall deconstruction including adjusting HVAC, lighting and electricity;

• creation of new floorboxes and cabling, and moving existing floorboxes;

• transformation of a storage room to an executive waiting area: HVAC adjustments, lighting and electricity adjustments, new finishings: carpet, ceiling, wall cladding, doors, windows, etc.;

• delivery and installation of doors and protective corners to the canteen kitchen;

• renovation of movable walls dividing meeting rooms;

• painting of office and conference floors;

• installation of disinfection liquid dispensers.

In the longer term, FRONTEX intends to move to a new Headquarter building. In the current HQ properties there will be a need to perform certain reinstatement works at lease end in order to restore the original condition of the property (including removal of FRONTEX’ signage and the removal of all damages caused by the placement and/or keeping of FRONTEX’ signage or equipment, removal of alterations, modifications or improvements conducted by FRONTEX during the Lease Term and indicated by the Landlord).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 200 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The duration of the FWC is 24 months with the possibility to prolong it maximum two times, each time for a period of 12 months and on the same conditions. The overall duration may not exceed 48 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 6
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 31/01/2022
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 02/02/2022
Local time: 11:00
Place:

The tender opening session will take place on the date indicated in the Invitation to tender at the premises of FRONTEX, Plac Europejski 6, 00-844 Warsaw, POLAND or on-line.

Information about authorised persons and opening procedure:

Tenderers wishing to attend the opening session shall send a confirmation e-mail to the Procurement Sector (procurement@frontex.europa.eu). A maximum of one representative per tenderer may attend the opening session.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

‘In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section I.3) in the last five calendar days before the time limit for receipt indicated in Section IV.2.2), the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section I.3), without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section I.3) in order to get notified when new information or documents are published.’

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: cfi.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://www.curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within two months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge.

VI.5)Date of dispatch of this notice:
16/12/2021