Services - 668935-2021

28/12/2021    S252

Belgium-Brussels: Transmission of Signals for Audiovisual and IT Purposes between the European Parliament on One Side, and the European Commission, the European Council and Résidence Palace on the Other Side

2021/S 252-668935

Contract notice

Services

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: European Parliament, Directorate-General for Communication (COMM), Directorate for Media, Audiovisual Unit
Postal address: Rue Wiertz 60
Town: Brussels
NUTS code: BE Belgique / België
Postal code: 1047
Country: Belgium
Contact person: Jacques Zajdenband, Martens Building, office 04P067
E-mail: media-tenders@ep.europa.eu
Internet address(es):
Main address: http://www.europarl.europa.eu
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=9647
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=9647
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Transmission of Signals for Audiovisual and IT Purposes between the European Parliament on One Side, and the European Commission, the European Council and Résidence Palace on the Other Side

Reference number: COMM/AWD/2021/472
II.1.2)Main CPV code
64200000 Telecommunications services
II.1.3)Type of contract
Services
II.1.4)Short description:

The Audiovisual Unit of the European Parliament is planning to award a public contract for the transmission of signals for audiovisual and IT purposes between the European Parliament on one side, and the European Commission, the European Council and Résidence Palace on the other side.

The engineering department of the audiovisual unit is responsible for the audiovisual and IT systems and equipment related to all fields of activity under its responsibility on the Brussels and Strasbourg site of the European Parliament.

These fields of activity roughly cover:

• the provision of institutional audiovisual coverage of the European Parliament's activities: Plenary sessions, committee meetings, ...;

• illustrating and broadcasting those activities;

• keeping an audiovisual record of the Institution's activities;

• the provision of technical assistance to audiovisual media covering the European Parliament's activities.

Please refer to Annex I – Technical Specifications and the annexes thereto.

II.1.5)Estimated total value
Value excluding VAT: 600 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
64228100 Television broadcast transmission services
II.2.3)Place of performance
NUTS code: BE Belgique / België
Main site or place of performance:

Brussels

II.2.4)Description of the procurement:

See specifications in the procurement documents.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 600 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

Three renewals of 12 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Please refer to the specifications in the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Please refer to the draft framework contract in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 04/03/2022
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
French, English, Bulgarian, Danish, German, Greek, Estonian, Finnish, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 09/03/2022
Local time: 10:00
Place:

The opening of the tenders will be organized virtually per videoconference on the e-Submission platform. In answer to their request to participate by e-mail to media-tenders@ep.europa.eu, the operators will receive a confirmation by e-mail containing a Webex link.

Information about authorised persons and opening procedure:

Tenderers wishing to attend should confirm by email to media-tenders@europarl.europa.eu no later than three working days before the tender opening date. Please refer to the ‘conditions for submitting a tender’ in the procurement documents.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

2025

VI.2)Information about electronic workflows
Electronic invoicing will be accepted
VI.3)Additional information:

A compulsory visit to the Brussels premises will take place on 1 February 2022 at 14:00 (Brussels local time). In view of the exceptional circumstances because of the Covid-19 pandemic, Parliament may see fit to alter the scheduled dates for the compulsory visits to the premises or make new arrangements, such as a virtual visit by videoconference to the relevant technical installations. In that case, the new dates or new arrangements will be communicated to you on this website at https://etendering.ted.europa.eu/cft/cft-display.html?cftId=9647, where the tender documents may be consulted. Please refer to point 4 of the ‘conditions for submitting a tender’ in the procurement documents for detailed information.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Court of Justice of the European Union
Postal address: boulevard Konrad Adenauer
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
Telephone: +352 4303-1
VI.4.2)Body responsible for mediation procedures
Official name: The European Ombudsman
Town: Strasbourg
Country: France
Internet address: http://www.ombudsman.europa.eu/
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Court of Justice of the European Union
Postal address: boulevard Konrad Adenauer
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
VI.5)Date of dispatch of this notice:
21/12/2021