Services - 6849-2016

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09/01/2016    S6

United Kingdom-Manchester: Architectural and building-surveying services

2016/S 006-006849

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: University of Manchester
Postal address: Oxford Road
Town: Manchester
Postal code: M13 9PL
Country: United Kingdom
E-mail: procurement@manchester.ac.uk
Telephone: +44 1612752160

Internet address(es):

General address of the contracting authority: www.manchester.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofmanchester/aspx/Home

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Fire Safety Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

NUTS code UKD3 Greater Manchester

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Fire Safety Services.
The tender will comprise of 3 lots each offering fire safety services to the University of Manchester throughout the campus. An integrated electronic management system (GRATiK ) is used to monitor fire safety services across the campus.
Lot 1 — to include
— Fire Risk Assessments (FRA's);
— Fire Audits;
— Produce Emergency Fire Information Reports (per building).
Lot 2 — to include
— Fire Advisors.
Lot 3 — to include
— Fire Engineers.
There may be opportunities for additional works which fall outside the contract and the appointed contractor / contractors could be asked to provide a competitive quotation using the company's commercial rates.
The contract is for a 3 year period with the possibility of 2, 1 year extensions.
II.1.6)Common procurement vocabulary (CPV)

71251000 Architectural and building-surveying services, 71631300 Technical building-inspection services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The University of Manchester (hereafter referred to as ‘the University’) wishes to appoint a Contractor or Contractors to provide Fire Safety Services. The tender will comprise of 3 lots each offering fire safety services to the University of Manchester throughout the campus.
Lot 1 — to include
— Fire Risk Assessments (FRA's);
— Fire Audits;
— Produce Emergency Fire Information Reports (per building).
Lot 1. 375 000 GBP (annual 125 000 GBP).
Lot 2 — to include
— Fire Advisors.
Lot 2. 600 000 GBP (annual 200 000 GBP).
Lot 3 — to include
— Fire Engineers.
Lot 3. 150 000 GBP (annual 50 000 GBP).
The contract is for a 3 year period with the possibility of 2, 1 year extensions.
Estimated value excluding VAT: 1 125 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Fire Risk Assessment
1)Short description
Lot 1 — to include
— Fire Risk Assessments (FRA's);
— Fire Audits;
— Produce Emergency Fire Information Reports (per building).
2)Common procurement vocabulary (CPV)

71631300 Technical building-inspection services

3)Quantity or scope
Lot 1. 375 000 GBP (annual 125 000 GBP).
Estimated value excluding VAT: 375 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Fire Advisors
1)Short description
Fire Advisors are to supplement and support the University Fire officers, advising staff responsible for the design, construction and maintenance of buildings on fire and safety matters, in particular on structural fire protection, means of escape provision, overall fire strategy and compliance with Building Regulations and the Regulatory (Fire Safety) Reform Order 2005 + BS 9999.
2)Common procurement vocabulary (CPV)

71251000 Architectural and building-surveying services

3)Quantity or scope
Lot 2. 600 000 GBP (annual 200 000 GBP).
Estimated value excluding VAT: 600 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Fire Engineers
1)Short description
Fire engineers will work with the University Capital Project team on proposed new build designs and major refurbishments. They will receive the fire strategy, appraise proposals, challenge as necessary giving advice and solutions to ensure fire risks are fully discussed, recorded and needs integrated into the building construction.
2)Common procurement vocabulary (CPV)

71631300 Technical building-inspection services

3)Quantity or scope
Lot 3. 150 000 GBP (annual 50 000 GBP).
Estimated value excluding VAT: 150 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Authority's particular requirements will be set out in the Invitation to Tender documentation and may include, inter alia, performance bond(s) and/or parent-company guarantee(s) and/or other forms of security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be determined. Further details will be set out in the Invitation to Tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Authority's particular requirements are to be determined but the Authority may require that any contract awarded shall be entered into by a single legal entity on the part of the successful candidate.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Firms will be expected to provide evidence of their capacity to deliver against the contract.
Bidders must demonstrate sound practice in respect of equality and diversity by completing a questionnaire as part of the Invitation to Tender documents.
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: Bidders must confirm that they are not ineligible to bid under the criteria for rejection laid down in Regulation 57 of the Public Contracts Regulations 2015.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Contractors must hold Third Party Certified Accreditation, or confirm that the company will achieve accreditation within 6 months of the contract being awarded. To ensure fire risk assessors are demonstrated to be competent.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 6: and maximum number 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction:
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
2015/1108/Fire Safety Services/JS/DW
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 8.2.2016 - 08:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
8.2.2016 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 8.2.2016 - 12:00

Place:

Central Procurement Office

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2018.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Variant bids may be requested or permitted by the University within parameters to be set out in the Invitation to Tender documentation.
The Authority expressly reserves the rights (i) not to award any contract as a result of the procurement process commenced by publication of this notice, (ii) to make whatever changes it may see fit to the content and structure of the tendering competition (iii) to award (a) contract(s) in respect of any part(s) of the supplies/services covered by this notice, and (iv) to award contract(s) in stages, and in no circumstances will the Authority be liable for any costs incurred by candidates.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: The University of Manchester
Country: United Kingdom

Body responsible for mediation procedures

Official name: The University of Manchester
Country: United Kingdom

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2015 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must generally be brought within three months. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Authority has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: The University of Manchester
Country: United Kingdom

VI.5)Date of dispatch of this notice:
8.1.2016