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Services - 68853-2020

Submission deadline has been amended by:  84005-2020
11/02/2020    S29    Services - Contract notice - Open procedure 

United Kingdom-Inverness: Construction consultancy services

2020/S 029-068853

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Highlands and Islands Enterprise
National registration number: 313
Postal address: An Lòchran, 10 Inverness Campus
Town: Inverness
NUTS code: UKM6
Postal code: IV2 5NA
Country: United Kingdom
E-mail: hieprocurement@hient.co.uk
Telephone: +44 1463245245

Internet address(es):

Main address: http://www.hie.co.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00313

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local agency/office
I.5)Main activity
Economic and financial affairs

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Property Lot 1 Prime Consultant

Reference number: O186
II.1.2)Main CPV code
71530000
II.1.3)Type of contract
Services
II.1.4)Short description:

The prime consultant will be required to provide the following services: project management, cost management, supervisor services in accordance with the NEC form of contract, project monitoring, procurement, sustainability and other specialist services. This list is not exhaustive but provides the basis of services required. Full details are provided in the tender documentation.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
71251000
71324000
71315200
II.2.3)Place of performance
NUTS code: UKM6
Main site or place of performance:

Highlands and Islands.

II.2.4)Description of the procurement:

It is expected that these services will be required from July 2020 for a period of 4 years, unless terminated in accordance with the provisions of the framework agreement.

The budget currently available to deliver this service is between 800 000 GBP and 1 000 000 GBP (excluding VAT). This figure is inclusive of travel and subsistence (T&S), with the exception of pre-agreed fees for ferries and flights to island locations. Call-offs from this framework may use ERDF monies.

This is Lot 1 of a 2 lot framework. Suppliers who are interested in bidding for any of these contracts can do so by locating the respective PCS/OJEU notices, which were all published on the same date with ‘Property’ in the contract description. Bidders can submit a response for each of the lots although they will only be awarded 1 lot.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Framework management and delivery methodology / Weighting: 15 %
Quality criterion - Name: Project call offs management and delivery methodology / Weighting: 15 %
Quality criterion - Name: Quality Management / Weighting: 15 %
Quality criterion - Name: Management and delivery team / Weighting: 25 %
Price - Weighting: 30 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework will be awarded for a period of 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

HIE may require the supplier to provide additional services. Any such modification shall be in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Call offs from this Framework may use ERDF monies

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Membership of the Royal Institution of Chartered Surveyors (RICS) or hold such qualifications as comply with articles 3 and 4 of EC Directive 85/384/EEC.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Bidders must have a minimum average yearly turnover of 250 000 GBP for each of the last 2 years. They must also have, prior to the commencement of the framework:

Professional risk indemnity – minimum 5 000 000 GBP for each and every claim;

Employers (compulsory) liability – minimum 10 000 000 GBP for each and every claim;

Public Liability – minimum 10 000 000 GBP for each and every claim.

III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 11/03/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 11/03/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

This framework will be non-exclusive i.e. HIE reserves the right, in certain circumstances, to procure out with the framework as and when required.

The framework will also be available for call-off by any current or future HIE subsidiary organisation, associated company, joint venture or similar, subject to a case-by-case prior approval by HIE.

The award criteria will be marked according to the following criteria:

0 = Unacceptable — Nil or inadequate response which fails to demonstrate an ability to meet the requirement.

1 = Poor — Response is partially relevant but generally poor. It addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

2 = Acceptable — Response is relevant and acceptable. It addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 = Good — Response is relevant and good. It is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4 = Excellent — Response is completely relevant and excellent overall. It is comprehensive, unambiguous and demonstrate a thorough understanding of the requirement and provides details of how the requirement will be met in full.

In order to participate, bidders should register, for free, on the Public Contracts Scotland (PCS) website (www.publiccontractsscotland.gov.uk) and record their interest in this contract and download and complete all relevant documentation.

Tenders must be submitted via the PCS postbox and must be received by the published deadline. Late tenders will not be accepted and HIE will reject any submissions received after the deadline. Email or hard copy responses will not be accepted.

PCS also gives suppliers access to an online question and answer facility which allows queries to be submitted (anonymously) and answers published and shared with all potential bidders.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=606434

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Community benefits will not be evaluated as part of the tender process but bidders are expected to provide a community benefit proposal as part of their tender detailing how, if awarded the framework, these will be addressed. Please refer to the scope of requirements for further details.

(SC Ref:606434)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=606434

VI.4)Procedures for review
VI.4.1)Review body
Official name: Inverness Sheriff Court
Postal address: The Castle
Town: Inverness
Postal code: IV2 3EG
Country: United Kingdom
Telephone: +44 1463230782
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

An economic operator that suffers or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
06/02/2020