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Services - 73725-2020

13/02/2020    S31    Services - Contract notice - Open procedure 

United Kingdom-Perth: Grounds maintenance services

2020/S 031-073725

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Caledonia Housing Association
Postal address: 5 South St. John's Place
Town: Perth
NUTS code: UKM
Postal code: PH1 5SU
Country: United Kingdom
Contact person: Mark Hebner
E-mail: mark.hebner@caledoniaha.co.uk
Telephone: +44 8006781228

Internet address(es):

Main address: www.caledoniaha.co.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA17204

I.2)Information about joint procurement
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

OSM (Open Space Grounds Maintenance) 2020-2022/23

II.1.2)Main CPV code
77314000
II.1.3)Type of contract
Services
II.1.4)Short description:

Open (common) space maintenance to 29 locations across Perth, Dundee, Fife and 6 in Kirkintilloch.

II.1.5)Estimated total value
Value excluding VAT: 250 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Both lots may be awarded to a single contractor, however if a tendering contractor currently has a lot awarded with the association then a maximum of 1 lot will be awarded to that contractor. It is the associations condition that any contractor working on OSM has a maximum of 2 lots only.

II.2)Description
II.2.1)Title:

OSM South East Area

Lot No: 4
II.2.2)Additional CPV code(s)
77314000
II.2.3)Place of performance
NUTS code: UKM7
Main site or place of performance:

South Dundee, North Fife and the Carse of Gowrie, south east perthshire.

II.2.4)Description of the procurement:

This lot covers 33 sites of varying size, scope and scale across North Fife, South Dundee, Carse of gowrie and south east perthshire.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: quality / Weighting: 70
Cost criterion - Name: cost / Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 250 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

One 12 month extensions may be awarded depending on contractor performance, notified within the final 6 months of the existing contract term.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

OSM Kirkintilloch Area

Lot No: 5
II.2.2)Additional CPV code(s)
77314000
II.2.3)Place of performance
NUTS code: UKM81
Main site or place of performance:

East Dumbartonshire.

II.2.4)Description of the procurement:

This lot covers 6 separate locations across East Dunbartonshire for common space maintenance.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: quality / Weighting: 70
Cost criterion - Name: cost / Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

One 12 month extensions may be awarded based on contractor performance, to be notified within the final 6 months of the original contact term.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Contractors must demonstrate their membership of a relevant trade body or professional organisation.

Must be able to demonstrate previous experience on contracts of a similar size and scope with clients of a similar nature with similar property portfolios.

To meet environmental impact requirements and to reduce carbon footprint, contractors must either have a base within the geographic area in which they wish to operate or commit to having 1 in place within 3 months of contract award as set out in the contract documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
III.2.2)Contract performance conditions:

Performance conditions as set out in the contract documents.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 223-510433
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 12/03/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 12/03/2020
Local time: 12:00
Place:

Caledonia Housing Association, 5 South St Johns Place Perth PH1 5SU.

Information about authorised persons and opening procedure:

Tenders will be opened on the afternoon of the deadline date. Operation will be carried out by association staff and board member(s) as per association policy and procedure.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Contractors will be required to comply with Caledonia Housing Association's policies and procedures on residents' complaints, community benefits, tenant participation and KPIs linked to all aspects of the work.

Contractors and their supply chain will be required to actively participate in the achievement of social objectives relating to participation in skills development, employment and training programmes and other added value contributions by the contractors and their supply chain to support community programmes promoted by the association. Accordingly the contract performance conditions may relate in particular to secondary considerations.

Contractors will be limited to a maximum of 2 lots. award of which will be determined by what is deemed to be the most advantageous to the association in terms of cost, contractor location, size and scope of the contract. if any contractor currently has another lot awarded from the previous tender exercise then they can only be awarded 1 more. contractors will have to have or commit to having an operational base within the area of award within 3 months of the award date of the contract

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=612154

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Standard clause as per notice.

(SC Ref:612154)

VI.4)Procedures for review
VI.4.1)Review body
Official name: Perth Sheriff Court
Postal address: sheriff court house, Tay Street
Town: Perth
Postal code: PH2 8NL
Country: United Kingdom
E-mail: perth@scotcourts.gov.uk
Telephone: +44 1738620546
Fax: +44 1738623601

Internet address: www.caledoniaha.co.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
11/02/2020