Services - 76376-2018

20/02/2018    S35    - - Services - Contract notice - Restricted procedure 

United Kingdom-Southampton: Architectural, construction, engineering and inspection services

2018/S 035-076376

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
University of Southampton
University Road
Southampton
SO17 1BJ
United Kingdom
Contact person: Catherine Goddard
Telephone: +44 2380595000
E-mail: tenders@soton.ac.uk
NUTS code: UKJ3

Internet address(es):

Main address: http://www.southampton.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofsouthampton

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/universityofsouthampton
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/universityofsouthampton
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Construction Related Professional Consultancy

Reference number: 17/Prof/137
II.1.2)Main CPV code
71000000
II.1.3)Type of contract
Services
II.1.4)Short description:

The University of Southampton (The University) is looking to establish a framework agreement with appropriate professional consultants to support the University in the delivery of its Estates Capital development programme and in the on-going maintenance of its existing Estate and Facilities. Individual project construction values are anticipated to range between GBP 0 to GBP 50 000 000 and will include infrastructure maintenance and upgrades, refurbishments, demolition and new build.

Limits on the number of candidates invited to tender and the anticipated number appointed to each lot is set out in the lot information.

The appointment numbers may be subject to review depending on the responses to this procurement.

With reference to the number shown in IV 1.3. Potential providers should be aware there may be certain circumstances (such as dead heat in scoring) where the number of Suppliers Awarded a place on the framework agreement may increase above this number.

II.1.5)Estimated total value
Value excluding VAT: 36 850 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 12
II.2)Description
II.2.1)Title:

Town Planning

Lot No: 1
II.2.2)Additional CPV code(s)
71410000
71356400
71530000
71241000
71242000
71243000
71245000
71311200
71311300
71313400
II.2.3)Place of performance
NUTS code: UKJ3
Main site or place of performance:

The University Estate or other as determined by the University.

II.2.4)Description of the procurement:

Town planning services.

The provision of town planning advice in support of the strategic objectives of the client’s capital, maintenance and refurbishment, transportation planning and infrastructure programmes. This may include programme level advisory on planning options, feasibility studies, design, heritage, environmental and visual impact, engagement with third party specialist consultants and advisors and external statutory stakeholders.

The provision of town planning services during the pre-application, determination, post-resolution and discharge of conditions phases of projects. These will including the coordination and submission of planning applications and the negotiation of Section 106 Agreements and their discharge.

Providing the services of a town planning consultant.

Establish and manage systems and procedures to meet all project planning permission objectives.

It is anticipated the University will target an appointment of 3 consultants for this lot. Potential suppliers should be aware there may be certain circumstances (such as dead heat in scoring) where the number of suppliers qwarded a place on the framework agreement may increase above this number.

Further details are provided in the ITT documents.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Provided in the ITT Procurement Documents. / Weighting: 80 %
Cost criterion - Name: Provided in the ITT Procurement Documents. / Weighting: 20 %
II.2.6)Estimated value
Value excluding VAT: 1 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

At the discretion of the University the contract may be renewed with or without modification at the end of the duration of the framework or earlier if terminated sooner.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Provided in the Selection Questionnaire (SQ).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Some contracts related to a project and/or programme may be Financed by EU Funds and this will be specified at Call Off.
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Project Management - Major Projects

Lot No: 2
II.2.2)Additional CPV code(s)
71530000
70000000
70332000
71541000
71241000
70330000
71248000
70331000
72224000
71313410
70331100
71315200
II.2.3)Place of performance
NUTS code: UKJ3
Main site or place of performance:

The University Estate or other as determined by the University.

II.2.4)Description of the procurement:

Project Management - Major Projects.

The Framework Provider is responsible for the coordination and management of the project and for programming and agreeing the timescales and activities of the Project Team. The Framework Provider shall act as the coordinating Lead Consultant and Contract Administrator under the Building Contract, and shall establish and manage systems and procedures to meet all Project objectives.

Directly manage key Project processes, with particular emphasis on, Client interface and approvals, Value and risk management, consultant and contractor selection, appointments and fee management, Design and design management, formulating and implementing a procurement strategy, and monitoring the activities and performance of all other participants.

At each Work Stage take the lead in respect of Project programming, construction and logistics planning as may be required.

Provide resources such as building surveyor, clerk of works, and Approved Inspector services, as may be required.

Further details are provided in the ITT documents.

It is anticipated the University will target an appointment of 5 consultants for this Lot. Potential Suppliers should be aware there may be certain circumstances (such as dead heat in scoring) where the number of Suppliers Awarded a place on the Framework Agreement may increase above this number.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Provided in the ITT Procurement Documents. / Weighting: 70 %
Cost criterion - Name: Provided in the ITT Procurement Documents. / Weighting: 30 %
II.2.6)Estimated value
Value excluding VAT: 4 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

At the discretion of the University the contract may be renewed with or without modification at the end of the duration of the framework or earlier if terminated sooner.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 8
Objective criteria for choosing the limited number of candidates:

Provided in the Selection Questionnaire (SQ).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Some contracts related to a project and/or programme may be Financed by EU Funds and this will be specified at Call Off.
II.2.14)Additional information

Tenderers may bid for all, or any combination of the twelve (12) Lots.

Project Management & Cost Management Services cannot be the same Framework Provider on a single project or scheme.

The method of Call-Off from the Framework Agreement is detailed in the contract documents.

II.2)Description
II.2.1)Title:

Cost Management - Major Projects

Lot No: 3
II.2.2)Additional CPV code(s)
71324000
71700000
71313410
71241000
71246000
71247000
71244000
71530000
71315200
71311300
71248000
71322100
71242000
II.2.3)Place of performance
NUTS code: UKJ3
Main site or place of performance:

The University Estate or other as determined by the University.

II.2.4)Description of the procurement:

Cost Management - Major Projects.

This cost management services involve the provision of cost management services, cost planning (including building engineering services and mechanical handling and process equipment), whole life cost and cost in use analysis, management and control, for individual Projects.

At each Work Stage, provide direct input in respect of Project programming, construction and logistics planning as may be required.

Further details are provided in the ITT documents.

It is anticipated the University will target an appointment of 5 consultants for this Lot. Potential Suppliers should be aware there may be certain circumstances (such as dead heat in scoring) where the number of Suppliers Awarded a place on the Framework Agreement may increase above this number.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Provided in the ITT Procurement Documents. / Weighting: 70 %
Cost criterion - Name: Provided in the ITT Procurement Documents. / Weighting: 30 %
II.2.6)Estimated value
Value excluding VAT: 3 750 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

At the discretion of the University the contract may be renewed with or without modification at the end of the duration of the framework or earlier if terminated sooner.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 8
Objective criteria for choosing the limited number of candidates:

Provided in the Selection Questionnaire (SQ).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Some contracts related to a project and/or programme may be Financed by EU Funds and this will be specified at Call Off.
II.2.14)Additional information

Project Management & Cost Management cannot be the same firm on a single project or scheme.

The method of Call-Off from the Framework Agreement is detailed in the contract documents.

II.2)Description
II.2.1)Title:

Civil Engineering

Lot No: 4
II.2.2)Additional CPV code(s)
71312000
71322000
71530000
71325000
71311100
71311200
71311210
71311220
71311300
71510000
71521000
71313400
71313420
71313430
71313440
71313450
71315100
71315200
71315400
71322500
71322200
71332000
71335000
71336000
71351000
71352000
71353000
71354000
71355000
71356000
71241000
71242000
71243000
71244000
71245000
71246000
71247000
71248000
71326000
71327000
71328000
71631300
71631400
71317200
II.2.3)Place of performance
NUTS code: UKJ3
Main site or place of performance:

The University Estate or other as determined by the University.

II.2.4)Description of the procurement:

Civil Engineering.

Civil Engineering design services for minor faculty projects (which may form part of an individual or series of building refurbishments and public realm enhancement works) and major project related design around individual buildings and campus infrastructure including works associated with gaining approval of civil and transportation related design (e.g. S278, S106, S38 and other conditions), and the discharge of obligations from statutory bodies. The service may include BREEAM Assessments where applicable.

Principal Designer.

Undertake the role of Principal Designer in accordance with the CDM Regulations when acting as the lead designer in relation to the Project and when required by the Client.

Further details are provided in the ITT documents.

It is anticipated the University will target an appointment of 5 consultants for this Lot. Potential Suppliers should be aware there may be certain circumstances (such as dead heat in scoring) where the number of Suppliers Awarded a place on the Framework Agreement may increase above this number.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Provided in the ITT Procurement Documents. / Weighting: 70 %
Cost criterion - Name: Provided in the ITT Procurement Documents. / Weighting: 30 %
II.2.6)Estimated value
Value excluding VAT: 2 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

At the discretion of the University the contract may be renewed with or without modification at the end of the duration of the framework or earlier if terminated sooner.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 8
Objective criteria for choosing the limited number of candidates:

Provided in the Selection Questionnaire (SQ).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Some contracts related to a project and/or programme may be Financed by EU Funds and this will be specified at Call Off.
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Project Management & Building Surveying (Minor)

Lot No: 5
II.2.2)Additional CPV code(s)
71315200
71315210
71321100
71500000
71510000
71520000
71530000
71540000
71521000
71541000
71241000
71243000
71244000
71245000
71248000
71247000
71242000
II.2.3)Place of performance
NUTS code: UKJ3
Main site or place of performance:

The University Estate or other as determined by the University.

II.2.4)Description of the procurement:

Project Management & Building Surveying (Minor) - Core & Supplementary Services.

Principal role, including supplementary services:

The Framework Provider is responsible for the coordination and management of the project, its timescales and activities and to act as the coordinating lead consultant and contract administrator.

Quantity surveying, architectural design, Approved Inspector services, space planning and interior design, decant and move management services are also required if instructed by the Client, as is the provision of professional building surveying advice including the completion of condition surveys, if instructed.

The Framework Provider will be required to manage any sub-consultants appointed to deliver the project, as well as to manage other consultants appointed by the Client to the Project Team.

The Framework Provider will directly manage key project processes, with particular emphasis on Client interface and approvals, value and risk management, consultant and contractor selection,

Appointments and fee management, designers’ responsibility matrix, design and design management, formulating and implementing procurement strategy, and monitoring the activities and performance of all other participants.

At each Work Stage provide direct input in respect of project programming, construction and logistics planning as may be required.

When acting as lead designer, provide construction phase resources, such as clerk of works, if required.

Undertake the role of Principal Designer in accordance with the CDM Regulations when acting as the lead designer in relation to the Project and when required by the Client.

Further details are provided in the ITT documents.

It is anticipated the University will target an appointment of 5 consultants for this Lot. Potential Suppliers should be aware there may be certain circumstances (such as dead heat in scoring) where the number of Suppliers Awarded a place on the Framework Agreement may increase above this number.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Provided in the ITT Procurement Documents. / Weighting: 70 %
Cost criterion - Name: Provided in the ITT Procurement Documents. / Weighting: 30 %
II.2.6)Estimated value
Value excluding VAT: 7 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

At the discretion of the University the contract may be renewed with or without modification at the end of the duration of the framework or earlier if terminated sooner.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 8
Objective criteria for choosing the limited number of candidates:

Provided in the Selection Questionnaire (SQ).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Some contracts related to a project and/or programme may be Financed by EU Funds and this will be specified at Call Off.
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Building Services Engineering & ITC

Lot No: 6
II.2.2)Additional CPV code(s)
71315210
71321100
71321200
71321300
71321400
71510000
71521000
71530000
71210000
71241000
71242000
71243000
71244000
71245000
71246000
71247000
71248000
71315100
71315200
71315300
71315400
71315410
71317200
II.2.3)Place of performance
NUTS code: UKJ3
Main site or place of performance:

The University Estate or other as determined by the University.

II.2.4)Description of the procurement:

Building Services Engineering & ITC.

The Framework Provider is responsible for providing building services engineering services which may include acoustic, BREEAM assessment, controls, electrical, fire engineering, heating and ventilation, lift and lighting design services for major capital projects, which may include individual buildings as well as campus infrastructure, and for minor faculty projects which may form part of an individual or series of building refurbishments, maintenance projects, public realm enhancement works and mechanical and/or electrical engineering projects including advise, design and document all building services systems including input to cost plan, advising on quality control and adherence to performance requirements during Construction.

Undertake the role of Principal Designer in accordance with the CDM Regulations when acting as the lead designer in relation to the Project and when required by the Client.

Further details are provided in the ITT documents.

It is anticipated the University will target an appointment of 5 consultants for this Lot. Potential Suppliers should be aware there may be certain circumstances (such as dead heat in scoring) where the number of Suppliers Awarded a place on the Framework Agreement may increase above this number.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Provided in the ITT Procurement Documents. / Weighting: 70 %
Cost criterion - Name: Provided in the ITT Procurement Documents. / Weighting: 30 %
II.2.6)Estimated value
Value excluding VAT: 4 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

At the discretion of the University the contract may be renewed with or without modification at the end of the duration of the framework or earlier if terminated sooner.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 8
Objective criteria for choosing the limited number of candidates:

Provided in the Selection Questionnaire (SQ).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Some contracts related to a project and/or programme may be Financed by EU Funds and this will be specified at Call Off.
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Structural Engineering

Lot No: 7
II.2.2)Additional CPV code(s)
71312000
71322000
71530000
71325000
71311100
71311200
71311210
71311220
71311300
71510000
71521000
71313400
71313440
71313450
71315100
71315200
71315400
71322500
71322200
71332000
71335000
71336000
71351000
71352000
71353000
71354000
71355000
71356000
71241000
71242000
71243000
71244000
71245000
71246000
71247000
II.2.3)Place of performance
NUTS code: UKJ3
Main site or place of performance:

The University Estate or other as determined by the University.

II.2.4)Description of the procurement:

Structural Engineering.

Principal role.

The Framework Provider is responsible for the Structural Engineering design services including project related design of the substructure, superstructure including (fire engineering), external works, advising on demolition and construction techniques, design and documentation of all structural engineering elements including advising on quality control during construction.

Principal Designer.

Undertake the role of Principal Designer in accordance with the CDM Regulations when acting as the lead designer in relation to the Project and when required by the Client.

Further details are provided in the ITT documents.

It is anticipated the University will target an appointment of 5 consultants for this Lot. Potential Suppliers should be aware there may be certain circumstances (such as dead heat in scoring) where the number of Suppliers Awarded a place on the Framework Agreement may increase above this number.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Provided in the ITT Procurement Documents. / Weighting: 70 %
Cost criterion - Name: Provided in the ITT Procurement Documents. / Weighting: 30 %
II.2.6)Estimated value
Value excluding VAT: 3 750 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

At the discretion of the University the contract may be renewed with or without modification at the end of the duration of the framework or earlier if terminated sooner.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 8
Objective criteria for choosing the limited number of candidates:

Provided in the Selection Questionnaire (SQ).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Some contracts related to a project and/or programme may be Financed by EU Funds and this will be specified at Call Off.
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Transportation Engineering

Lot No: 8
II.2.2)Additional CPV code(s)
71312000
71322000
71530000
71325000
71311100
71311200
71311210
71311220
71311300
71510000
71521000
71313400
71313420
71313430
71313440
71313450
71315100
71315200
71315400
71322500
71322200
71332000
71335000
71336000
71351000
71352000
71353000
71354000
71355000
71356000
71241000
71242000
71243000
71244000
71245000
71246000
71247000
71248000
71326000
71327000
71328000
71631300
71631400
71317200
II.2.3)Place of performance
NUTS code: UKJ3
Main site or place of performance:

The University Estate or other as determined by the University.

II.2.4)Description of the procurement:

Transportation Engineering.

The Framework Provider is responsible for providing transportation engineering services which may include development and delivery of transport assessments and statements, temporary and permanent traffic and pedestrian modelling and management, local highways and road network analysis, road safety audits, and project related traffic engineering and logistics design and implementation.

Principal Designer.

Undertake the role of Principal Designer in accordance with the CDM Regulations when acting as the lead designer in relation to the Project and when required by the Client.

Transportation engineering services which may include development and delivery of transport assessments and statements, temporary and permanent traffic and pedestrian modelling and management, local highways and road network analysis, road safety audits, and project related traffic engineering design and implementation.

Further details are provided in the ITT documents.

It is anticipated the University will target an appointment of 3 consultants for this Lot. Potential Suppliers should be aware there may be certain circumstances (such as dead heat in scoring) where the number of Suppliers Awarded a place on the Framework Agreement may increase above this number.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Provided in the ITT Procurement Documents. / Weighting: 70 %
Cost criterion - Name: Provided in the ITT Procurement Documents. / Weighting: 30 %
II.2.6)Estimated value
Value excluding VAT: 1 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

At the discretion of the University the contract may be renewed with or without modification at the end of the duration of the framework or earlier if terminated sooner.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Provided in the Selection Questionnaire (SQ).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Some contracts related to a project and/or programme may be Financed by EU Funds and this will be specified at Call Off.
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Architectural Design Services - Minor Projects

Lot No: 9
II.2.2)Additional CPV code(s)
71000000
71245000
71222000
71241000
71223000
71246000
71200000
71247000
71210000
71221000
71251000
71248000
71242000
71220000
71250000
71240000
71222100
II.2.3)Place of performance
NUTS code: UKJ3
Main site or place of performance:

The University Estate or other as determined by the University.

II.2.4)Description of the procurement:

Architectural Design Services (Minor Projects) including supplementary services and/or standalone service.

Principal Role.

Provide all services expected of a competent Architect including but not limited to design. Develop and document all architectural elements via drawings, models, schedules and specifications, including advising on quality control during contract.

Act as lead designer in the development of co-ordinated design.

Undertake the role of Principal Designer in accordance with the CDM Regulations when acting as the lead designer in relation to the Project and when required by the Client.

Supplementary Services and/or Standalone Services:

Project Management.

Principal Designer (under CDM 2015).

Interior Design.

Space Planning.

Further details are provided in the ITT documents.

It is anticipated the University will target an appointment of 5 consultants for this Lot. Potential Suppliers should be aware there may be certain circumstances (such as dead heat in scoring) where the number of Suppliers Awarded a place on the Framework Agreement may increase above this number.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Provided in the ITT Procurement Documents. / Weighting: 70 %
Cost criterion - Name: Provided in the ITT Procurement Documents. / Weighting: 30 %
II.2.6)Estimated value
Value excluding VAT: 3 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

At the discretion of the University the contract may be renewed with or without modification at the end of the duration of the framework or earlier if terminated sooner.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 8
Objective criteria for choosing the limited number of candidates:

Provided in the Selection Questionnaire (SQ).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Some contracts related to a project and/or programme may be Financed by EU Funds and this will be specified at Call Off.
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Sustainability Consultant

Lot No: 10
II.2.2)Additional CPV code(s)
71313000
71313400
71313420
71313430
71313440
90700000
90712000
II.2.3)Place of performance
NUTS code: UKJ3
Main site or place of performance:

The University Estate or other as determined by the University.

II.2.4)Description of the procurement:

Sustainability Consultant (incorporating BREEAM Assessment).

Principal role.

The Framework Provider is responsible for the provision of strategic sustainability advice in support of the high level objectives of the Client in respect of both new build and refurbishment projects. This may include advising on policy, standards and emerging sustainability issues, benchmarking, input into the Client’s business case development, development of procurement and delivery strategies, identification of risks and mitigation analysis, defining measurable programme benefits and presentation of programme specific studies.

The provision of sustainability consultancy services including design, for individual (new build and refurbishment) projects, including advising and assessing on technical matters and reducing embodied carbon.

Undertake the role of Principal Designer in accordance with the CDM Regulations when acting as the lead designer in relation to the Project and when required by the Client.

Further details are provided in the ITT documents.

It is anticipated the University will target an appointment of 3 consultants for this Lot. Potential Suppliers should be aware there may be certain circumstances (such as dead heat in scoring) where the number of Suppliers Awarded a place on the Framework Agreement may increase above this number.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Provided in the ITT Procurement Documents. / Weighting: 70 %
Cost criterion - Name: Provided in the ITT Procurement Documents. / Weighting: 30 %
II.2.6)Estimated value
Value excluding VAT: 750 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

At the discretion of the University the contract may be renewed with or without modification at the end of the duration of the framework or earlier if terminated sooner.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Provided in the Selection Questionnaire (SQ).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Some contracts related to a project and/or programme may be Financed by EU Funds and this will be specified at Call Off.
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Landscape Architecture

Lot No: 11
II.2.2)Additional CPV code(s)
71420000
71400000
71200000
71311000
II.2.3)Place of performance
NUTS code: UKJ3
Main site or place of performance:

The University Estate or other as determined by the University.

II.2.4)Description of the procurement:

Landscape Architecture (Hard & Soft).

Principal role.

Advise, design and document all landscape architectural design including landscaping strategy, input to the cost plan, advising on quality control during procurement of the Works, and required maintenance provisions post completion of the Works.

The services include the design of all hard and soft landscaping and associated elements required to sustain the condition and quality of the plants.

Undertake the role of principal designer in accordance with the CDM Regulations when acting as the lead designer in relation to the Project and when required by the Client.

Further details are provided in the ITT documents.

It is anticipated the University will target an appointment of 3 consultants for this Lot. Potential Suppliers should be aware there may be certain circumstances (such as dead heat in scoring) where the number of Suppliers Awarded a place on the Framework Agreement may increase above this number.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Provided in the ITT Procurement Documents. / Weighting: 70 %
Cost criterion - Name: Provided in the ITT Procurement Documents. / Weighting: 30 %
II.2.6)Estimated value
Value excluding VAT: 1 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

At the discretion of the University the contract may be renewed with or without modification at the end of the duration of the framework or earlier if terminated sooner.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Provided in the Selection Questionnaire (SQ).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Some contracts related to a project and/or programme may be Financed by EU Funds and this will be specified at Call Off.
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Commissioning Engineering

Lot No: 12
II.2.2)Additional CPV code(s)
71530000
71540000
71318000
71310000
71311000
II.2.3)Place of performance
NUTS code: UKJ3
Main site or place of performance:

The University Estate or other as determined by the University.

II.2.4)Description of the procurement:

Commissioning Engineering.

Principal role.

Take responsibility for the assessment, scoping, planning, witnessing and validation of the building engineering services and control system commissioning requirements for the Project. Work with the Project Team to determine the commissioning requirements and liaise with the Contractor who will ensure that the commissioning process and tests validate the engineering designed performance requirements.

Establish and manage systems and procedures to meet all Project performance objectives.

Manage key processes to establish and deliver a commissioning plan and programme for the Project to ensure all building systems and controls are tested and performance requirements and specifications are met.

At each Work Stage provide direct input to the stage reports as may be required.

Review and comment on the Contractor’s commissioning plan and programme, and provide attendance during the commissioning process to validate system installation, operation and performance as the Works near completion.

Undertake the role of Principal Designer in accordance with the CDM Regulations when acting as the lead designer in relation to the Project and when required by the Client.

Identify the training needs of the occupants of the Project in relation to the operation of the building services and evaluate the training requirements delivered by the Contractor.

Further details are provided in the ITT documents.

It is anticipated the University will target an appointment of 3 consultants for this Lot. Potential Suppliers should be aware there may be certain circumstances (such as dead heat in scoring) where the number of Suppliers Awarded a place on the Framework Agreement may increase above this number.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Provided in the ITT Procurement Documents. / Weighting: 70 %
Cost criterion - Name: Provided in the ITT Procurement Documents. / Weighting: 30 %
II.2.6)Estimated value
Value excluding VAT: 750 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in days: 48
This contract is subject to renewal: yes
Description of renewals:

At the discretion of the University the contract may be renewed with or without modification at the end of the duration of the framework or earlier if terminated sooner.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Provided in the Selection Questionnaire (SQ).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Some contracts related to a project and/or programme may be Financed by EU Funds and this will be specified at Call Off.
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

The selection criteria is stated in the Selection Questionnaire (SQ).

To support the financial assessment, the University will evaluate your economic and financial standing using the following objective appraisal report from CreditSafe. This report provides the University with an overall risk score which will be used to assess the potential providers financial standing. Following receipt of Pre-Qualification stage responses, and at its own discretion, the University will download one financial assessment report to incorporate in its financial assessment. The University reserves the right to automatically exclude a potential provider “Not Rated” or carrying a very high or high risk rating (0-29) or request provision of further assurances, on organisations carrying a credit rating of 30 and above such as:

a. a copy of audited accounts for the last 2 years, or if you are unable to provide;

b. a statement of the turnover, profit and loss account/income statement, balance sheet/statement of financial position and statement of cash flow for the most recent year of trading for this organisation;

c. a statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position;

d. alternative means of demonstrating financial status if any of the above are not available (e.g. forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status;

e. parent company and/or other guarantees of performance and financial liability may be required by The University, if considered appropriate.

For internationally registered potential providers the University will assess financial standing using a credit score from Graydon UK or recognised equivalent.

Minimum level(s) of standards possibly required:

The minimum yearly turnover that economic operators are required to have will be detailed in the Selection Questionnaire (SQ).

Insurance:

The University has risked assessed the insurance requirements for this procurement. The levels of insurance that economic operators are required to have will be detailed in the Selection Questionnaire (SQ), including any evidence requirements.

Any uplift in insurance would not be required until contract call-off.

Potential providers shall also confirm professional Indemnity covers all the services described in the lot or combination of lots being applied for.

All value are stated in GBP.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

The selection criteria is stated in the pre-qualification documentation.

Contractors attention is drawn to the mandatory requirements of the Selecton criteria:

— Grounds for mandatory exclusion,

— Grounds for discretionary exclusion,

— Economic & Financial Standing,

— University Compliance Forms, such as:

—— non-collusion, non-canvassing, data protection, conflict of interest and statement of compliance declarations;

—— acceptance of terms of participation & contract conditions;

——insurance;

—— project specific questions.

Additionally, potential providers attention is drawn to the mandatory requirements of the award criteria. Full information is provided in section II.2.5 of the notice and the invitation to tender documentation which is made available with the Pre-Qualification documentation.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 50
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 19/03/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 10/05/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

At the discretion of the University this framework may get renewed with or without modification at the end of the duration of the framework or earliest if terminated sooner.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The University expressly reserves the right not to award any contract as a result of the procurement process commenced by publication of this notice and make whatever changes it may see fit to the content and structure of the tendering competition.

Potential Suppliers have the opportunity to bid for all or any combination of the 12 Lots.

The Lots may be awarded independently and at different times.

There are 2 waves for submission in this framework. The ITT submission for Lots 10-12 (inclusive) is subject to a later closing date in order to manage internal resource required for evaluation.

Project Management & Cost Management cannot be the same firm on a single project or scheme.

The method of call-off from the framework agreement is detailed in the contract documents.

Some contracts related to a project and/or programme may be Financed by EU Funds and this will be specified at call-off.

The University is utilising an electronic tendering tool (InTend: https://intendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with all applicant providers. All documentation in relation to this tender can be downloaded from the In-Tend portal.

As a user of the electronic tender tool you will have access to all information in relation to this specific tender event. It is your responsibility to access the system on a regular basis to ensure you have sight of all relevant information.

There will be no hard copy documents issued to organisations and all communications with the University including the SQ and ITT response will be conducted via the In-Tend portal.

If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the tender documentation.

Once you have logged in as a supplier:

— click on “Tenders”,

— locate the relevant project and

— click “View Details”. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking “Express Interest”.

Potential suppliers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via the In-Tend portal.

Further instructions for the submission of responses are below:

To submit your return:

1. Log in;

2.Click “Tenders”;

3. Locate the relevant project;

4. View details;

5.Click on the tab relating to the relevant project stage (e.g. “Invitation to Tender”);

6. Click on the “Attach Documents” button and upload your return;

7. Check all your response documents are uploaded and displayed in the “My Tender Return” panel. The system will only permit your organisation to make one return;

8. Click the red “Submit Return” button.

Please note, to preserve the integrity of the tendering procedure, all queries must be made via the correspondence function within the In-Tend portal.

Potential suppliers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by bidders or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement process.

Potential suppliers are advised to read and observe the Pre-Qualification instructions and documentation requirements (File 2) section 5. Mistakes cannot be later rectified.

VI.4)Procedures for review
VI.4.1)Review body
University of Southampton
Southampton
SO17 1BJ
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
16/02/2018