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United Kingdom-Manchester: Technical support services
Section I: Contracting authority
Main address: http://www.gov.uk/government/organisations/department-for-education
Address of the buyer profile: http://www.gov.uk/government/organisations/department-for-education
Section II: Object
2nd Condition Data Collection Programme – Technical Quality Manager Services
The DfE is seeking to procure a consultant to provide technical quality management services (‘TQM’) as part of its 2nd condition data collection programme (‘CDC2’). CDC2 follows on from CDC1 (2017-2019) and the property data survey programme (2012-2014). CDC2 will collect condition and estates information on the entire school estate in England (including all publicly funded schools and FE colleges) between 2020-2025.
The DfE is also requiring Tenderers to submit a pre-priced fully developed contract variation for the collection and sharing of the DfE’s Net Capacity Assessment (‘NCA’) data, this is further detailed in II.2.4) below.
The contract is anticipated to commence in August 2020.
The estimated total value set out in II.1.5) takes account of the possibility of the predicted value of any Net Capacity Assessment (NCA) services being delivered under the contract. The estimated value of the TQM services without any NCA element is 2 750 000 GBP.
The DfE is undertaking a suite of procurements through which it will deliver the CDC2 programme. The first of these was the procurement of the IT solution (see OJEU notice ref: 2019/S 225-552062), which is still ongoing. The second is this procurement of a technical quality manager (‘TQM’). The third procurement relates to that of the surveying organisations (‘SOs’) to carry out surveys of the school estate. Finally, there will be a requirement to procure aerial photography services for the first tranche of CDC2 Programme schools to be surveyed.
This notice relates to the procurement of the TQM. It is expected that the procurement of the TQM and SOs will be carried out simultaneously, but the contract for the TQM shall be awarded before the contracts for the SOs.
It is anticipated that the name of the successful IT solution will be provided to tenderers participating in the invitation to tender stage (‘ITT’) of this procurement to assist with their ITT bid response in due course.
The TQM will provide technical leadership and advice to all CDC2 programme stakeholders. The TQM will also be responsible for ensuring the maintenance of standards, continuous improvement, training and quality assurance of survey provision to ensure the provision of consistent high quality data throughout the duration of the CDC2 programme. The full requirements of the TQM services are set out in the procurement documents.
It is envisaged that the initial term of the contract will be 5,5 years, with option to extend for a further period or periods of up to a maximum overall extension of 2 years. The initial term begins with an implementation period of 3 months and allows for a 3-month handover period prior to expiry (and the optional extension). This is to accommodate the 5 year CDC2 programme.
Please see procurement documents, in particular the ‘Read Me First’ document attached to the selection questionnaire guidance for further information.
Supplementary to the CDC2 programme and process, the DfE may require the TQM to take a leading role in overseeing the collection of Net Capacity Assessment (‘NCA’) data to understand the use of spaces within schools. The TQM role would ensure SOs understand the level and detail of data required to collect before commencing; and develop audit processes in conjunction with DfE and audit and quality assure the data collected.
This data is used to measure and plan school places provision. Tenderers will be required to submit a pre-priced fully developed contract variation in respect of the NCA requirement. Further details of the NCA are contained in the ITT and the procurement documents. The ITT will request information on how the TQM could support the collection of room level data to facilitate the DfE’s NCA processes. However, it is not known at the time of issuing this Notice whether services relating to NCA will actually be commissioned under the contract. On this basis the pre-priced variation will not be evaluated.
Option to extend for a period or periods up to a maximum overall extension of 2 years.
The contract is for an initial period of 66 months (5,5 years) with an option on the part of the DfE to extend for a further period or periods of up to a maximum overall extension of 2 years.
The contract provides the authority with the ability to instruct additional services and the ability to implement the NCA pre-priced contract variation at its discretion.
Applicants are referred to the procurement documents accompanying this OJEU Contract Notice for additional information on this procurement, how to express an interest in the contract and the deadline for doing so.
Award criteria 70 % quality & 30 % price.
Section III: Legal, economic, financial and technical information
Section IV: Procedure
Section VI: Complementary information
1) Applicants interested in participating in this procurement are referred to the SQ and procurement documents available at https://education.app.jaggaer.com/web/login.html which contain information on how to express interest in the contract and the deadline for doing so. Should you have any difficulties with the link supplied or require general assistance in accessing the procurement documents, please email the contact set out in this notice;
2) Applicants are specifically referred to the ‘Read Me First’ document available from the aforementioned link which provides important information regarding the intended procurement and contract;
3) HM Government requires that contracts awarded by Government Departments with a value exceeding 10 000 GBP are published online (http://www.gov.uk/contracts-finder). The DfE may use its discretion to redact information to protect key commercial interests or on prescribed grounds (see procurement documents);
4) The DfE will not be liable for any bid costs, expenditure, work or effort incurred by an applicant or bidder in proceeding or participating in this procurement, including if the procurement process is terminated or amended by the DfE.
The DfE will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract(s) is communicated to bidders. Bidders or applicants who are unsuccessful shall be informed by the DfE as soon as possible after the decision has been made as to the reasons why the bidder/applicant was unsuccessful.
The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where the contract has not been entered into, the Court may order the setting aside of the award decision or order the DfE to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the DfE to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.