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Services - 76486-2020

14/02/2020    S32    Services - Contract award notice - Open procedure 

United Kingdom-Swindon: Engineering services

2020/S 032-076486

Contract award notice

Results of the procurement procedure

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: UK Research and Innovation
Postal address: Polaris House
Town: Swindon
NUTS code: UKK14
Postal code: SN2 1FL
Country: United Kingdom
Contact person: FM Procurement
E-mail: fmprocurement@uksbs.co.uk
Telephone: +44 1793867005

Internet address(es):

Main address: www.uksbs.co.uk

I.2)Information about joint procurement
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Other activity: Public procurement

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

CON19015 — Polar Sediment Core Facility

Reference number: CON19015
II.1.2)Main CPV code
71300000
II.1.3)Type of contract
Services
II.1.4)Short description:

UK Shared Business Services Ltd (UK SBS) on behalf of UK Research and Innovation (UKRI), wishes to establish a contract for completion of Phase 3 of the polar marine aquarium project, that being the design and execution of the polar sediment core facility.

Contract start date will be February 2020.

UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as amended from time to time) (the ‘Regulations’).

This is a services contract being procured under the open OJEU procedure regulations. See Section I.3) for access to procurement documentation.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 398 539.66 GBP
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
45000000
II.2.3)Place of performance
NUTS code: UK
NUTS code: UKH12
Main site or place of performance:

British Antarctic Survey, High Cross, Madingley Road, Cambridge, CB3 0ET

II.2.4)Description of the procurement:

UK Shared Business Services Ltd (UK SBS) on behalf of UK Research and Innovation (UKRI), wishes to establish a contract for completion of Phase 3 of the polar marine aquarium project, that being the design and execution of the polar sediment core facility.

Contract start date will be February 2020

UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as amended from time to time) (the ‘Regulations’).

This is a services contract being procured under the Open OJEU procedure regulations. See Section I.3) for access to procurement documentation.

The construction of the existing sediment stores was completed in 2002. The existing refrigeration plant and cold room structures have reached the end of their lifespan which results in difficulty to maintain the facility in a reliable condition. There is a high risk for system breakdown and subsequently loss of valuable and irreplaceable samples.

The sediment core stores are used to store sediment cores collected from various locations around the globe with an emphasis on Polar Regions. When experiments are carried out cores will be moved to the laboratories where processing and analysis can take place.

The current setup of the science facility comprises the following areas:

— 2 cold rooms used for core storage designed to control temperature at + 4ºC,

— a suite of laboratories used to process the sediment core samples,

— storage area and mezzanine for combined storage of sampling equipment and engineering materials.

The plant equipment, which consists of independent hydrocarbon refrigerant condensers of varying size, are positioned on each of the cold stores together with associated controls systems. Evaporators are positioned within the room mounted to the walls. All plant has an N+1 configuration i.e. duty standby for resilience.

Furthermore, the existing facility represents a high percentage of the electricity use of the entire BAS Cambridge site. This is partly because the current cooling and refrigeration equipment set-up is inefficient and outdated and therefore highly energy intensive. In addition, the current construction of the facilities and lack of insulation uniformity results in thermal bridges and defective parts which is increasing the cooling energy demands of the facility.

The current project presents a unique opportunity for BAS to initiate future proofing the science facilities that require cooling and refrigeration and remove HFCs from the respective systems. The preferred option for BAS is the use of natural refrigerant cooling system and in particular CO2-based cooling and refrigeration. The global warming potential values for HFC refrigerants are several thousand times higher compared to CO2. In addition, leakage of CO2 gas from a refrigeration system is consequently several thousand times less damaging to the environment than the release of any HFC gas.

Delivering one of the most sustainable and efficient natural refrigerant system is a priority on this project and will facilitate BAS to meet its carbon reduction target.

It is worth noting that the existing installation requires considerable manual handling, which is time consuming and a health and safety issue, so understanding these limitations and creating a design which improves on this is important to the success of the project

All additional appendices can be found within Stage 1: overview Section on the Delta eSourcing Portal.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 80
Price - Weighting: 20
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 211-516831
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: CON19015
Title:

CON19015 — Polar Sediment Core Facility

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
07/02/2020
V.2.2)Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Green Cooling Ltd
National registration number: 08433546
Postal address: 3 Trident Business Park, Amy Johnson Way, Blackpool. Lancs.
Town: Blackpool
NUTS code: UKD42
Postal code: FY4 2RP
Country: United Kingdom

Internet address: https://www.greencooling.co.uk/

The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 420 000.00 GBP
Total value of the contract/lot: 398 539.66 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

All submissions will be assessed in accordance with Public Contracts Regulations 2015 (as amended), for procurement values that exceed Regulation 5 (Threshold amounts).

This procurement will be managed electronically via the Delta eSourcing Portal.

To participate in this procurement, participants shall first be registered on the eSourcing Portal, this can be done online at https://uksbs.delta-esourcing.co.uk by following the link 'Register'.

As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity.

The contracting authority expressly reserves the right:

(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and

(ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by any supplier. If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders.

The sourcing documents can be accessed at: https://uksbs.delta-esourcing.co.uk

Once you are logged into the system you will be able to link yourself into this procurement using the Access Code:Y29QP873DR

VI.4)Procedures for review
VI.4.1)Review body
Official name: UK Shared Business Services Ltd
Town: Swindon
Postal code: SN2 1FL
Country: United Kingdom
E-mail: policy@uksbs.co.uk

Internet address: www.uksbs.co.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Official name: UK Shared Business Services Ltd
Town: Swindon
Postal code: SN2 1FL
Country: United Kingdom
E-mail: policy@uksbs.co.uk

Internet address: www.uksbs.co.uk

VI.5)Date of dispatch of this notice:
10/02/2020