Services - 78155-2015

06/03/2015    S46    European Court of Auditors - Services - Contract notice - Open procedure 

Luxembourg-Luxembourg: Maintenance of catering, kitchen, cafeteria and laundry equipment for mass catering and formal catering facilities

2015/S 046-078155

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Court of Auditors
12, rue Alcide de Gasperi
For the attention of: Tendering Procedure and Contracts Department
1615 Luxembourg
Luxembourg
Telephone: +352 4398-47611
E-mail: eca-procurement.service@eca.europa.eu
Fax: +352 4398-46667

Internet address(es):

General address of the contracting authority: http://www.eca.europa.eu

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=731

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: European Court of Auditors
12, rue Alcide de Gasperi
For the attention of: Reception
1615 Luxembourg
Luxembourg
Telephone: +352 4398-1
Fax: +352 4398-46946
Internet address: http://www.eca.europa.eu

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
Economic and financial affairs
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Maintenance of catering, kitchen, cafeteria and laundry equipment for mass catering and formal catering facilities.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Luxembourg.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The aim of this invitation to tender is to select the contractor who will carry out the maintenance of catering, kitchen, cafeteria and laundry equipment for mass catering and formal catering facilities (hereinafter referred to as 'equipment') that the Court of Auditors has for its 3 interconnected buildings (K1, K2 et K3) located at 12, rue Alcide de Gasperi, 1615 Luxembourg, LUXEMBOURG.
The tenderer's obligations will, according to the type of equipment, involve some or all of the following services and supplies:
— preventive maintenance of equipment,
— corrective maintenance of equipment,
— preventive and corrective maintenance of equipment as part of the all-purpose warranty,
— dismantling/reassembly of equipment,
— additional supplies of spare parts, consumables and equipment,
— supplementary maintenance of additional equipment and/or modifications to existing equipment.
II.1.6)Common procurement vocabulary (CPV)

50880000, 50883000, 50882000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT: 90 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
None.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment will be made by the Court within 60 days of receipt of invoice. The contractor will have 10 days to submit additional information, corrections, a new report or documents if so requested by the Court.
It should be noted that the party contracting with the Court will be responsible for the correct application of rules concerning the imposition of VAT. The European Court of Auditors is exempt from VAT in accordance with Articles 3 and 4 of the provisions of the Protocol on the Privileges and Immunities of the European Union annexed to the Treaty of the European Union and the Treaty on the Functioning of the European Union, signed in Lisbon on 13.12.2007 (Protocol No 7).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Tenders may be submitted individually or in association with third parties. If tenders are submitted by a grouping of contractors, then all members of said grouping must be jointly and severally liable for performance of the contract. However, 1 member must be appointed as the party responsible for performance of the contract.
The procurement procedure and performance of the contract shall be governed by Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25.10.2012 on the financial rules applicable to the general budget of the Union and repealing Council Regulation (EC, Euratom) No 1605/2002 (hereinafter 'the Financial Regulation') and Commission Delegated Regulation (EU) No 1268/2012 of 29.10.2012 on the rules of application of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council on the financial rules applicable to the general budget of the Union (hereinafter 'the rules of application of the Financial Regulation').
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: tenderers and any subcontractors must demonstrate that they are not in any of the situations described in Articles 106 and 107 of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25.10.2012 on the financial rules applicable to the general budget of the Union and repealing Council Regulation (EC, Euratom) No 1605/2002, which would exclude them from participating in contracts financed by the budget of the European Union. As proof thereof, the tenderer must enclose with his tender a duly completed solemn declaration, dated and signed by the person authorised to represent him.
Tenderers must provide proof that they are authorised to carry out the activity in the contract by providing proof of entry on the professional or trade register or with the Chamber of Commerce under the conditions laid down by legislation in the country in which the tenderer resides.
If the identity of the representative duly authorised to commit the company and/or the grouping does not provide proof of enrolment on the professional or trade register, tenderers must provide a document stating the representative duly authorised to bind the company and/or the grouping.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: tenderers must prove that they have sufficient economic and financial capacity to perform the contract.
In order to verify these criteria, the tenderer must submit with his tender:
(a) balance sheets and profit and loss accounts for the past 3 years (2014-2013-2012);
(b) overall annual turnover (all the tenderer's activities taken together) and the annual turnover for the services referred to in this contract, realised during the past 3 financial years (2014-2013-2012) with relevant extracts from annual accounts for these financial years;
(c) copy of professional risk insurance policies related to the type of services covered by this contract.
Minimum level(s) of standards possibly required: 1) balance sheets and profit and loss accounts:
the company must provide evidence that it is financially healthy. If the balance sheets or profit and loss accounts for the past 3 years show an average loss over the past 3 years, the tenderer must provide another document as proof of his financial and economic capacity, such as appropriate bank references or, where applicable, proof of professional risk insurance cover;
2) turnover for the services referred to in the contract:
the annual turnover over the past 3 financial years for the services referred to in the contract must average 60 000 EUR;
3) professional risk insurance cover:
the professional risk insurance must at least cover the estimated contract value. The tenderer must submit proof that he has insurance covering any damage caused by his staff, co-contractors and/or subcontractors to the building, installations and/or staff of the Court during the entire duration of the services.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
tenderers must demonstrate that they have sufficient technical and professional capacity to carry out the contract in accordance with the contractual provisions, given the value and size of the contract.
In order to verify these criteria, the tenderer must submit with his tender:
1) list of at least 3 references (ongoing or completed contracts) with details of their period, value and place of performance, as well as a description of the nature of the services provided;
2) organisation chart specifying the names of the technical manager and the refrigeration engineer with the qualities stated below:
3) proof (CV and required certificates) that the staff which the tenderer intends to assign as responsible for contract performance has the required qualities.
Minimum level(s) of standards possibly required:
tenderers deemed to have the capacity required will be:
with regard to 1), those who have carried out during the past 3 years at least 3 contracts for the maintenance of catering and/or kitchen, cafeteria and laundry facilities.
The overall value of all contracts must be at least 100 000 EUR. Several contracts may be listed to attain the required amount, but the value of at least 1 contract must be equal to or exceed 30 000 EUR;
with regard to 2), those who provide the organisational chart stating the technical manager and the refrigeration engineer;
with regard to 3), those who provide proof (CV and required certificates) that the staff has the required qualities stated below:
— a technical manager must have at least 5 years' relevant professional experience, including at least 2 years' experience in administrative monitoring during a contract of the same type, and a good command of English or French, and
— a refrigeration engineer must have a valid category 1 certificate of aptitude in refrigeration engineering, under Commission Regulation (EC) No 303/2008 of 2.4.2008, as well as at least 3 years' professional experience in the field of refrigeration air-conditioning systems.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
Lowest price
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
AO 415.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
17.4.2015
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 21.4.2015 - 10:00

Place:

12, rue Alcide de Gasperi, 1615 Luxembourg, LUXEMBOURG.

Persons authorised to be present at the opening of tenders: yes

Additional information about authorised persons and opening procedure: tenderers or their representative wishing to attend the opening of tenders should confirm this in writing (e-mail: eca-procurement.service@eca.europa.eu, fax +352 4398-46667) by 20.4.2015 (12:00) at the latest, and must provide their due authorisation to represent their company or the consortium. Only 1 person per company/consortium may attend.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): general budget of the European Union.
VI.3)Additional information
Any additional information will be transmitted via the 'e-Tendering' platform.
A site visit is scheduled for 20.3.2015 (14:30). The site visit will take place at the following address: 12, rue Alcide de Gasperi, 1615 Luxembourg (Kirchberg), LUXEMBOURG (go to the reception of the main building of the Court of Auditors, 12, rue Alcide de Gasperi, 1615 Luxembourg (Kirchberg), LUXEMBOURG).

Tenderers are requested to confirm their attendance by sending an e-mail to the Court of Auditors' Tendering Procedure and Contracts Department (eca-procurement.service@eca.europa.eu) no later than the day before the site visit.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

General Court of the European Union
rue du Fort Niedergrünewald
2925 Luxembourg
Luxembourg
E-mail: ecj.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://www.curia.europa.eu
Fax: +352 4303-2100

Body responsible for mediation procedures

European Ombudsman
1 avenue du Président Robert Schuman, PO Box 403
67001 Strasbourg
France
E-mail: eo@ombudsman.europa.eu
Telephone: +33 388172313
Internet address: http://www.ombudsman.europa.eu
Fax: +33 388179062

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained

European Court of Auditors, Tendering Procedure and Contracts Department
12, rue Alcide de Gasperi
1615 Luxembourg
Luxembourg

VI.5)Date of dispatch of this notice:
24.2.2015