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Services - 81040-2021

17/02/2021    S33

Belgium-Brussels: Integrated Audiovisual Production, Distribution and Archiving Services

2021/S 033-081040

Modification notice

Modification of a contract/concession during its term

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority/entity

I.1)Name and addresses
Official name: European Commission, Directorate-General Communication, Unit A4 — Audiovisual Service
Postal address: 200 rue de la Loi — BERL 4/369
Town: Brussels
NUTS code: BE BELGIQUE-BELGIË
Postal code: 1049
Country: Belgium
Contact person: Simona Pilko
E-mail: COMM-STUDIO-TENDER@ec.europa.eu
Internet address(es):
Main address: https://ec.europa.eu/info/funding-tenders/tenders/tender-opportunities-department/tender-opportunities-communication_en

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Integrated Audiovisual Production, Distribution and Archiving Services

Reference number: PO/2019-04/A4
II.1.2)Main CPV code
92000000 Recreational, cultural and sporting services
II.1.3)Type of contract
Services
II.2)Description
II.2.1)Title:

Audiovisual Production, Editing, Transmission and Distribution of EU News and Products for the General Public, Maintenance and Support of Audiovisual Infrastructure

Lot No: 1
II.2.2)Additional CPV code(s)
50340000 Repair and maintenance services of audio-visual and optical equipment
51310000 Installation services of radio, television, sound and video equipment
72000000 IT services: consulting, software development, Internet and support
32000000 Radio, television, communication, telecommunication and related equipment
II.2.3)Place of performance
NUTS code: BE BELGIQUE-BELGIË
Main site or place of performance:

BELGIUM.

II.2.4)Description of the procurement at the time of conclusion of the contract:

Part I: Audiovisual production, editing, transmission and distribution of EU news, and products for the general public;

Part II: Services related to the support and maintenance of the whole audiovisual infrastructure.

(Lot I covers all services related to the running of the interinstitutional Europe by Satellite TV news service 24/7; professional staff to operate the fully equipped professional TV and Radio studios; the production, development and distribution of audiovisual and multimedia productions for the media and the general public).

II.2.7)Duration of the contract, framework agreement, dynamic purchasing system or concession
Start: 15/09/2019
End: 14/09/2024
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.2)Administrative information
IV.2.1)Contract award notice concerning this contract
Notice number in the OJ S: 2019/S 173-421217

Section V: Award of contract/concession

Contract No: PO/2019-04/A4
Lot No: 1
Title:

Audiovisual Production, Editing, Transmission and Distribution of EU News and Products for the General Public, Maintenance and Support of Audiovisual Infrastructure

V.2)Award of contract/concession
V.2.1)Date of conclusion of the contract/concession award decision:
29/07/2019
V.2.2)Information about tenders
The contract/concession has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor/concessionaire
Official name: Yügen Consortium composed of Videohouse N.V. and Alice Production S.A.
Postal address: Residence Palace, Wetstraat 155 - Blok C Box 47
Town: Brussels
NUTS code: BE BELGIQUE-BELGIË
Postal code: 1040
Country: Belgium
The contractor/concessionaire is an SME: no
V.2.3)Name and address of the contractor/concessionaire
Official name: Alice Production S.A.
Postal address: Rue Archimede, 5
Town: Brussels
NUTS code: BE BELGIQUE-BELGIË
Postal code: 1000
Country: Belgium
The contractor/concessionaire is an SME: no
V.2.4)Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: 21 725 000.00 EUR

Section VI: Complementary information

VI.3)Additional information:

NB! The object of the contract has not changed with this modification. However, a new main CPV code had to be inserted in section II.1) Scope of the procurement and section VII.1) Description of the procurement after the modifications solely because the form could not be submitted without this amendment. The main CPV code is still 32000000 as stated in the contract notice (2019/S 066-153244) and contract award notice (2019/S 173-421217).

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: GC.Registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: https://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the notification of the modification to the contract, an appeal may be lodged to the review body in Heading VI.4.1. You may submit any observations concerning the modification to the contract to the contracting authority indicated in Heading I.1. If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within two years of the date when you became aware of the facts on which the complaint is based (see https://www.ombudsman.europa.eu). Such complaint does not have as an effect either to suspend the time-limit to launch an appeal or to open a new period for lodging an appeal.

VI.5)Date of dispatch of this notice:
05/02/2021

Section VII: Modifications to the contract/concession

VII.1)Description of the procurement after the modifications
VII.1.1)Main CPV code
92000000 Recreational, cultural and sporting services
VII.1.2)Additional CPV code(s)
50340000 Repair and maintenance services of audio-visual and optical equipment
51310000 Installation services of radio, television, sound and video equipment
72000000 IT services: consulting, software development, Internet and support
32000000 Radio, television, communication, telecommunication and related equipment
VII.1.3)Place of performance
NUTS code: BE BELGIQUE-BELGIË
Main site or place of performance:

BELGIUM.

VII.1.4)Description of the procurement:

Part I: Audiovisual production, editing, transmission and distribution of EU news, and products for the general public;

Part II: Services related to the support and maintenance of the whole audiovisual infrastructure.

(Lot I covers all services related to the running of the interinstitutional Europe by Satellite TV news service 24/7; professional staff to operate the fully equipped professional TV and Radio studios; the production, development and distribution of audiovisual and multimedia productions for the media and the general public.)

VII.1.5)Duration of the contract, framework agreement, dynamic purchasing system or concession
Start: 15/09/2019
End: 14/09/2024
VII.1.6)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 23 138 750.00 EUR
VII.1.7)Name and address of the contractor/concessionaire
Official name: Yügen Consortium composed of Videohouse N.V. and Alice Production S.A.
Postal address: Residence Palace, Wetstraat 155 - Blok C Box 47
Town: Brussels
NUTS code: BE BELGIQUE-BELGIË
Postal code: 1040
Country: Belgium
The contractor/concessionaire is an SME: no
VII.1.7)Name and address of the contractor/concessionaire
Official name: Alice Production S.A.
Postal address: Rue Archimede, 5
Town: Brussels
NUTS code: BE BELGIQUE-BELGIË
Postal code: 1000
Country: Belgium
The contractor/concessionaire is an SME: no
VII.2)Information about modifications
VII.2.1)Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):

The purpose of amending the contract is to order additional services in four key areas of audiovisual production and technical services that have become necessary to properly implement the contract and that were not included in the original contract:

1) Video producer – Video and audio production team

2) Graphic artist/motion designer – Video and audio production team

3) Audiovisual technician – Technical support team

4) Media manager – Media management and promotion team

The modification shall take effect from 1 February 2021.

No other modifications pursuant to Article 172 (3) of the Financial Regulation have been made prior to this one.

VII.2.2)Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire (Art. 43(1)(b) of Directive 2014/23/EU, Art. 72(1)(b) of Directive 2014/24/EU, Art. 89(1)(b) of Directive 2014/25/EU)
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:

The contracted services require a compact, unified and efficient workflow from production to distribution. The modification shall support and integrate with these to properly implement the contract, i.e. a single contractor to manage the studios allows for a great degree of flexibility and interchangeability of service providers. Adding a new contractor would adversely affect workflows, flexibility and interchangeability of service providers and is therefore likely to result in substantial duplication of costs. In addition, technical equipment owned by the Commission is made available to the original contractor for its sole use for the purposes of the contract on the conditions that it maintains, repairs and insures it. This set up cannot just be changed. Adding a new contractor therefore also implies substantial duplication of costs in that the Commission would have to purchase or rent new equipment or pay for their use through such other contractor’s services.

VII.2.3)Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 21 725 000.00 EUR
Total contract value after the modifications
Value excluding VAT: 23 138 750.00 EUR