Legal Basis:
Directive 2014/24/EU
Section I: Contracting authority
I.3)CommunicationAdditional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authorityEuropean institution/agency or international organisation
I.5)Main activityOther activity: Aviation Safety, Environment
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
ECCAIRS 2.0 Occurrence Reporting Platform
Reference number: EASA.2019.HVP.01
II.1.2)Main CPV code72000000 IT services: consulting, software development, Internet and support
II.1.3)Type of contractServices
II.1.4)Short description:
The subject matter of the FWC is the development, roll-out and maintenance of an occurrence, accident and incident reporting system.
II.1.5)Estimated total value
II.1.6)Information about lotsThis contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)48800000 Information systems and servers
48810000 Information systems
72000000 IT services: consulting, software development, Internet and support
72200000 Software programming and consultancy services
72230000 Custom software development services
72250000 System and support services
72253200 Systems support services
72254100 Systems testing services
72260000 Software-related services
II.2.3)Place of performanceNUTS code: DEA23 Köln, Kreisfreie Stadt
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Main site or place of performance:
II.2.4)Description of the procurement:
Main services expected are:
— the technical development of the solution,
— the final user acceptance testing,
— effective roll-out of the solution,
— evolutive maintenance.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 24
This contract is subject to renewal: yes
Description of renewals:
The FWC is renewed automatically 2 times for 12 months each, unless one of the parties receives formal notification to the contrary.
Maximum duration: 48 months.
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:
Commission Implementing Decision of 26.3.2014 establishing a Multi-Annual WorkProgramme 2014 for financial assistance in the field of Connecting Europe Facility (CEF) - Transport sector for the period.
II.2.14)Additional information
Section III: Legal, economic, financial and technical information
III.1)Conditions for participation
III.1.2)Economic and financial standingSelection criteria as stated in the procurement documents
III.1.3)Technical and professional abilitySelection criteria as stated in the procurement documents
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureOpen procedure
Accelerated procedure
Justification:
The support on the current version of the existing Occurrence Reporting Platform “ECCAIRS” will be discontinued as of Q1 2020.
The Agency — under its entire and sole responsibility — is tasked to refactor this version and to make it fully operational by then, not allowing for any delay.
IV.1.3)Information about a framework agreement or a dynamic purchasing systemThe procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participateDate: 12/03/2019
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:English
IV.2.6)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tendersDate: 14/03/2019
Local time: 10:00
Place:
EASA, Konrad-Adenauer-Ufer 3, D-50668 Cologne/GERMANY.
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.5)Date of dispatch of this notice:14/02/2019