Services - 86100-2016

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15/03/2016    S52

Luxembourg-Luxembourg: EIB - Project Implementation Consultant to the Lusaka Sanitation Program

2016/S 052-086100

SERVICE PROCUREMENT NOTICE

Location: Zambia

 1.Reference code

2015/S 147-269597 - TA2015044 ZM IF3
 2.Procedure

International restricted tender
 3.Programme

Cotonou Partnership Agreement
 4.Financing

ACP-EU Investment Facility
 5.Contracting Authority

European Investment Bank, 98-100, boulevard Konrad Adenauer, L-2950, Luxembourg, Grand Duchy of Luxembourg, http://www.eib.org/about/procurement/calls-technical-assistance/ta2015044.htm


CONTRACT SPECIFICATION

6.Nature of contract
Fee-based
7.Contract description
Four funding agencies have agreed to work together with Lusaka Water and Sewerage Company (LWSC) to develop and implement the Lusaka Sanitation Program (the LSP). The LSP currently has a total estimated budget for investments of USD 270m and is divided into two components. Component A covers the abandonment, development, rehabilitation and upgrade of wastewater treatment works (WWTWs) with their main collector sewers, and provision of wastewater sludge treatment and disposal across Lusaka: this component will be funded by EIB and KfW. Component B consists of the expansion of the sewerage system and onsite sanitation facilities across Lusaka: this component will be funded by WB, AfDB, and EIB. In addition, the four DFIs are providing technical assistance for project preparation and implementation.
The purpose of the TA operation is to assist LWSC to achieve the overall LSP objective and to deliver all project components in an efficient, effective, coordinated and sustainable way, on time and on budget.
The Consultant will be responsible for delivering the following results:
• Professional project management systems and procedures are developed and used and to be responsible for the final Project Implementation Manual (PIM).
• Overall monitoring of LSP implementation, including all regular reporting, risk management and supervision of supervisors.
• Define an initial “Master Programme” for the implementation of the LSP in a suitable format with appropriate Project Management Software.
• Overall planning and scheduling of the works throughout the LSP and within each project and contract, including full responsibility for regular and timely updating of the master programme.
• Managing and coordinating liaison with third parties such as other services, including the timely granting of permits and permissions.
• Contract management and contract administration of all contracts within the LSP, subject to final decisions by LWSC as the Employer or Client under the contracts.
• Provision of advice on the optimal procurement arrangements and production of procurement documentation.
• Provision of effective capacity building advice and interventions on project management to the PMU and the wider LWSC to secure LWSC’s capacity to deliver further projects in future.
• Drafting and anticipating the disbursement requests on quarterly basis of overall LSP implementation.
• Plan, organise and facilitate public consultation events in conjunction with the implementation of LSP sub-projects.
Further, the Consultant will, among other things, be responsible for ensuring that LWSC can have the Project Management Unit in place and operative, can manage permitting and procurement issues, can implement the Environmental and Social Management Plan and deliver the LSP in accordance with all relevant laws, regulations and guidelines, and can implement capacity building interventions on project management by the PMU and the LWSC.
The expert team should be composed of a Team Leader, a Programme Management Expert (ideally with certified PM expertise), a Procurement & Contracts Specialist, a Sanitation Expert and a Monitoring and Evaluation Expert; they will be supported by short term specialists in sanitation, wastewater treatment, capacity building, environment and social impacts, economic and financial aspects of large investment projects, urban planner, and various other engineering specialities according to needs.
The LSP will be delivered over a period of 5 years from 2016 to 2020.
8.Number and titles of lots
Not applicable.
9.Maximum budget
EUR 4,500,000
10.Scope for additional services
The Contracting Authority may, at its own discretion and subject to the availability of funding, extend the scope and duration of the project to cover complementary and/or additional services.
In case of complementary services, the extension shall be up to a maximum not exceeding 50% of the initial contract value. In case of additional services, such extension shall be up to a maximum not exceeding the length and value of the initial contract.
Any extension of the contract would be subject to satisfactory performance by the Contractor.


CONDITIONS OF PARTICIPATION

11.Eligibility
Participation is open to all interested legal and natural persons - participating either individually or in a grouping (consortium) of candidates, without nationality restrictions. Participation is also open to international organisations.
12.Candidature
All eligible natural and legal persons (as per item 11 above) or groupings of such persons (consortia) may apply.
A consortium may be a permanent, legally-established grouping, or a grouping which has been constituted informally for a specific tender procedure. All members of a consortium (i.e. the leader and all other members) are jointly and severally liable to the Contracting Authority.
The participation of an ineligible natural or legal person (as per item 11) will result in the automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded.
13.Number of applications
No more than one application can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as leader or member of a consortium submitting an application). In the event that a natural or legal person submits more than one application, all applications in which that person has participated will be excluded.
14.Shortlist alliances prohibited
Any tenders received from tenderers comprising firms other than those mentioned in the short-listed application forms will be excluded from this restricted tender procedure. Short-listed candidates may not form alliances or subcontract to each other for the contract in question.
15.Grounds for exclusion
As part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations listed in Section 2.3.3 of the Practical Guide to contract procedures for EC external actions.
16.Sub-contracting
Sub-contracting is allowed, up to a maximum of 30% of the initial contract value.
17.Number of candidates to be short-listed
On the basis of the applications received, between 4 and 8 candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the Contracting Authority may invite the candidates who satisfy the criteria to submit a tender.


PROVISIONAL TIMETABLE

18.Provisional date of invitation to tender
May 2016
19.Provisional commencement date of the contract
September 2016
20.Initial period of implementation of tasks and possible extension of the contract
The initial period of execution of the contract shall be of 60 months. This period may be extended, with the prior approval of the Contracting Authority. See also item 10 above.


SELECTION AND AWARD CRITERIA

21.Selection criteria
The following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the consortium as a whole:
1) Economic and financial capacity of candidate (based on item 3 of the application form). In case of applicant being a public body, equivalent information should be provided.
(a) The annual turnover (if the candidate is an individual company) or the average annual turnover (if the candidate is a consortium) of the candidate must be of at least EUR 3,000,000 for each of the last two years for which accounts have been closed.
Note to candidates: In the application form, please make sure to include the actual year for which the data is provided.
2) Professional capacity of candidate (based on items 4 and 5 of the application form)
(a) The number of the permanent staff of the candidate (individual company or consortium overall) currently working in fields related to this contract (as they are described in item 7 – “Contract Description” above), must be at least 15 for each of the last three years (2013, 2014, 2015).
Note to candidates: In the application form, please make sure to include the actual year for which the data is provided
3) Technical capacity of candidate (based on items 5 and 6 of the application form)
(a) The candidate (individual company or consortium altogether) has implemented, during the last 5 years (2011 up to the deadline for the receipt of applications indicated under item 23 below), at least 3 project(s) of a minimum value of EUR 500,000 equivalent, with activities related to the planning, procurement and implementation of large investment projects (min. EUR 30mil.) in the water and/or wastewater sector in developing or emerging countries, and should demonstrate that it had a participation of minimum 50% in each of the project(s) brought as reference. For the avoidance of doubt “planning, procurement and implementation of large investment projects” means Pre-feasibility or Feasibility studies; design and works supervision of multiple (>=3) components within one project/programme. An example would be a feasibility study including a water treatment plant, a transmission main and rehabilitation/extension of the network.
(b) The candidate (individual company or consortium altogether) has implemented, during the last 5 years (2011 up to the deadline for the receipt of applications indicated under item 23 below), at least 2 project(s) of a minimum value of EUR 500,000 equivalent, with activities related to the management of large investment projects financed by multi-donors in the water and/or wastewater sector in developing or emerging countries, and should demonstrate that it had a participation of minimum 50% in each of the project(s) brought as reference. For the avoidance of doubt “management of large investment projects” does not include Works Supervision contracts or Feasibility Studies. Instead “management” refers to managing the actual implementation of a project/programme.
Note to candidates: the projects referenced must have been completed before the deadline for the submission of applications. The candidate may refer to a part of an assignment which has not yet been completed, but only in so far as that part is successfully completed and its date of completion and the candidate’s contribution may be clearly identified and proven through adequate documentary evidence (such as certificates from the client). Where the projects referenced have been implemented by consortia comprising two or more of the members now associated as a consortium for this tender procedure, their respective percentages shall be added together, in order for the application to be assessed on the basis of the consortium as a whole.
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the Contracting Authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator.
If more than 8 eligible candidates meet the above selection criteria, the relative strengths and weaknesses of the applications of these candidates must be re-examined to identify the eight best applications for the tender procedure. The only factors which will be taken into consideration during this re-examination are, in order of precedence:
1) The number of projects brought as reference which comply with the requirements of criterion 3(a) above
22.Award criteria
Best value for money.


APPLICATION

23.Deadline for receipt of applications
The applications must be received by the Contracting Authority no later than 17:00 hrs. CET on 20/04/2016.
Any application received after this deadline will not be considered.
24.Application format and details to be provided

Applications must be submitted using the standard application form (available at the following EIB web page: http://www.eib.org/about/procurement/technical-assistance.htm), whose format and instructions must be strictly observed.

Any additional documentation (brochure, letter, etc.) sent with an application will not be taken into consideration.
25.How applications may be submitted
Applications must be submitted in English exclusively to the Contracting Authority:
• EITHER by recorded delivery (official postal service) to:
European Investment Bank (EIB), Ms Simona Bovha, Head of Consultant Procurement and Contract Management Division, SG/AS/Consultant Procurement and Contract Management Division (CPCM), 100 boulevard Konrad Adenauer, L-2950 Luxembourg
• OR hand delivered (including courier services) to:
European Investment Bank (EIB), Ms Simona Bovha, Head of Consultant Procurement and Contract Management Division, SG/AS/Consultant Procurement and Contract Management Division (CPCM), 100 boulevard Konrad Adenauer, L-2950 Luxembourg
The Contract title and the Reference code (see item 1 above) must be clearly marked on the envelope containing the application and must always be mentioned in all subsequent correspondence with the Contracting Authority.
Applications submitted by any other means will not be considered.
26.Alteration or withdrawal of applications
Candidates may alter or withdraw their applications by written notification prior to the deadline for submission of applications. No application may be altered after this deadline.
Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with Item 25. The outer envelope (and the relevant inner envelope if used) must be marked 'Alteration' or 'Withdrawal' as appropriate.
27.Operational language
All written communications for this tender procedure and contract must be in English.
28.Additional information
This tender procedure is launched with “suspension clause”. This entails that the award of the contract is subject to the signing of a Cooperation Agreement between the EIB and the Promoter (LWSC). The candidates interested in participating in this tender procedure must be fully aware that in no event shall the Contracting Authority be liable for any damages whatsoever including, without limitation, damages for loss of profits/costs incurred by applicant in preparing and submitting his application, in any way connected with the cancellation of the tender procedure on the ground of the “suspension clause” even if the Contracting Authority has been advised of the possibility of damages.
As such, by submitting their application, the candidate accepts in full the use of the “suspension clause” in this tender procedure as well as its possible consequences.
29.Date of publication of contract forecast
01/08/2015
30.Legal basis

“ACP-EU Partnership Agreement signed in Cotonou on 23 June 2000 as amended in Luxembourg on 25 June 2005 and in Ouagadougou on 22 June 2010; Council Regulation (EU) 2015/322 of 2 March 2015 on the implementation of the 11th European Development Fund; and Council Regulation (EU) 2015/323 of 2 March 2015 on the financial regulation applicable to the 11th European Development Fund”.