Services - 9-2021

Submission deadline has been amended by:  91323-2021
04/01/2021    S1

Belgium-Brussels: Operation of the Circular Cities and Regions Initiative’s Coordination and Support Office (CCRI-CSO)

2021/S 001-000009

Contract notice


Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission, RTD — Research and Innovation, RTD.C.1 — Circular Economy and Biobased Systems
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Postal code: B-1040
Country: Belgium
Internet address(es):
Main address:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Operation of the Circular Cities and Regions Initiative’s Coordination and Support Office (CCRI-CSO)

Reference number: RTD/2020/OP/0005
II.1.2)Main CPV code
73000000 Research and development services and related consultancy services
II.1.3)Type of contract
II.1.4)Short description:

The specific subject of this contract is the provision of the Circular Cities and Regions Initiative’s Coordination and Support Office (CCRI-CSO) function, aiming at providing coordination and advisory support to cities, regions and territorial clusters’ transition towards a circular economy.

II.1.5)Estimated total value
Value excluding VAT: 6 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
73000000 Research and development services and related consultancy services
73200000 Research and development consultancy services
II.2.3)Place of performance
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
II.2.4)Description of the procurement:

The contract shall include the provision of the following services:

— the creation of the CCRI’s website, helpdesk and visual identity;

— the coordination of the CCRI initiative: ensure coordination, cooperation and synergies with and among the members of the pilot group of circular cities, regions and circular territorial clusters, the Followers, the CCRI Projects and the Associated Partners and with other initiatives and stakeholders relevant for the implementation of the CCRI;

— collect, analyse and select relevant knowledge for the implementation of circular systemic solutions at local and regional scale and make this knowledge available to the pilot group but also to actors not involved in the pilot group;

— create the pilot group;

— support the members of the pilot group in the implementation of their circular systemic solutions;

— identify R&I gaps and technical, regulatory and financial drivers and obstacles for the territorial implementation of the circular economy and provide the contracting authority with precise recommendations to address identified gaps and barriers and to support the identified drivers;

— promote a multi-stakeholder dialogue on the necessary political and regulatory framework to enable a coordinated and complementary approach for supporting the deployment of a territorial circular economy, which is sustainable, regenerative, inclusive and just;

— provide the pilot group, the followers and all stakeholders not directly involved in this initiative with the CCRI methodology for the implementation of a circular economy at the local and regional scale;

— ensure that the relevant knowledge collected and built by the CCRI-CSO, the pilot group, the followers, the CCRI projects and the associated partners during the duration of this contract are made available to all stakeholders not included in the pilot group, but interested in improving circularity in their territories, services, value chains, etc.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 6 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

See internet address provided in section I.3).

II.2.14)Additional information

See internet address provided in section I.3).

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See internet address provided in section I.3).

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

See internet address provided in section I.3).

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2020/S 202-486925
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 01/03/2021
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 03/03/2021
Local time: 10:00

The public opening is expected to take place in Espace Orban (ORBN Room 06/A149), Square Frère-Orban 8, B-1040 Brussels. However, if for reasons linked to the pandemic it is not feasible to organise the meeting physically, it will be organised via video conference. The necessary information will be provided via eTendering in the days prior to the opening.

Information about authorised persons and opening procedure:

See internet address provided in section I.3).

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

See internet address provided in section I.3).

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Internet address:
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

See internet address provided in section I.3).

VI.5)Date of dispatch of this notice: