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Italy-Ispra: Supply of foodstuffs (red and white meat) for the canteen and clubhouse at the Joint Research Centre in Ispra (Varese), Italy
Section I: Contracting authority
Section II: Object
Supply of foodstuffs (red and white meat) for the canteen and clubhouse at the Joint Research Centre in Ispra (Varese), Italy
The contract involves the supply of red meat (lot 1) and white meat, eggs and their fresh and frozen derivatives (lot 2) for the canteen and clubhouse at the Joint Research Centre in Ispra (Varese), Italy.
The supplies are for 2 self-service restaurants, one restaurant with table service, as well as the clubhouse located outside the JRC.
Supply of fresh and frozen red meat for the canteen at the Joint Research Centre (JRC) in Ispra (Varese), Italy
This lot is for the supply of fresh and frozen red meat for the canteen at the Joint Research Centre (JRC) in Ispra (Varese), Italy.
Supply of fresh and frozen white meat, eggs and their derivatives for the canteen and clubhouse at the Joint Research Centre in Ispra (Varese), Italy
This lot is for the supply of fresh and frozen white meat, eggs and their derivatives for the canteen and clubhouse at the Joint Research Centre in Ispra (Varese), Italy.
Section III: Legal, economic, financial and technical information
The tenderer must enclose with his tender all the documents and information required in point III.1 'Conditions for participation' of this notice and listed in Annex I 'Checklist of documents to be completed and provided' to the tender specifications.
The tenderer must in particular enclose a duly signed and dated solemn declaration stating that it is not in any of the situations which would exclude it from participating in a contract awarded by the European Union. The solemn declaration must take the form of the template published on the following page, in its entirety: http://ec.europa.eu/oib/procurement_fr.htm
NB: the successful tenderer must, on pain of exclusion, provide the following documentary evidence in support of the solemn declaration prior to signing of the contract.
NB: if groupings are awarded the contract, they must provide the solemn declaration along with the supporting documents and information for each individual member.
The tenderer must provide:
— a copy of the financial statements (balance sheets and operating accounts) for the last 2 financial periods, showing the annual pre-tax profit. If, for a valid reason, the tenderer is unable to provide these, it must enclose a statement as to annual pre-tax profits for the past 3 years. If the financial statements or the declaration show an average loss over the past 3 years, the tenderer must provide another document as proof of its financial and economic capacity, such as the appropriate guarantee from a third party (e.g. the parent company), statements from auditors, professional accountants or equivalent,
— statement as to specific turnover in the past 2 years in the field covered by this contract.
— list of the main deliveries made over the past 3 years in the field of activity covered by this contract,
— proof that the tenderer complies with current national and Community legislation concerning HACCP (Hazard Analysis Critical Control Point). Means of proof accepted: copy of the HACCP manual or similar certificates,
— proof that the tenderer has a reliable self-inspection and traceability system (Regulation 178/2002). Means of proof accepted: copy of the register of batches and ingredient origins,
— proof that the tenderer is compliant as regards waste registers. Means of proof accepted: copy from the loading and unloading register as well as identification forms for waste,
— proof that the tenderer does not use cold stores that use CFCs and HCFCs for storing chilled and frozen foods. Means of proof accepted: the instructions for cold storage use and maintenance, showing the type of gas used,
— commitment during the performance of the contract to use vehicles meeting the Euro 5 emission standards. Means of proof accepted: solemn declaration,
— commitment to supply at least 5% of organic meat. Means of proof accepted: solemn declaration,
— commitment to supply at least 5% of locally produced meat. Means of proof accepted: solemn declaration.
Section IV: Procedure
Tenders will be opened at the following address: l'Office pour les infrastructures et la logistique, Bruxelles (OIB), bâtiment CSM1, cours Saint-Michel 23 (entrée côté rue Père de Deken), 1040 Bruxelles, Belgium. The opening will be broadcast via videoconference to the Joint Research Centre in Ispra, at the following address: via E Fermi nº 2749, 21027 Ispra VA, bâtiment 66, TP 660, Italy.
One duly authorised representative per tenderer may attend the opening of tenders (a passport or identity card must be presented). Tenderers wishing to attend must inform Unit OIB.02.002 Public Procurement, in writing (see address details given in point I.1), no later than 2 working days prior to the opening session.
Section VI: Complementary information
36 months after the award
1) The specifications and additional documents (including questions and answers) will be available at the following web address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3280
Interested parties are invited to register via the website. They will then be notified by the online public procurement system of any updates available for this invitation to tender. Parties not registered on the site are requested to consult it regularly. The Commission cannot be held liable should tenderers not be aware of any additional information on this invitation to tender given on this website.
The site will be updated regularly and it is the responsibility of tenderers to check for any updates and modifications during the tendering period.
Additional information on contract terms, contract renewals, conditions for participation, minimum levels of capacity required, total estimated contract volume, etc. can be found in the specifications available on the aforementioned website. No paper version will be issued. EMAS-certified since 2005, the OIB adopts an environmentally friendly attitude. EMAS is the eco-management and audit scheme, the EU voluntary instrument used by organisations to improve their environmental performance.
2) The multiple framework contract with a maximum of 2 contractors will run for an initial 12 months, and may be renewed by tacit agreement for 3 periods of 12 months.
3) Site visit/briefing: an optional site visit is planned in accordance with the procedures given in the letter of invitation to tender.
4) For further information on participating in invitations to tender and on the sequence of procedures for public procurement at the OIB, please consult the 'Guide for tenderers' and the brochure 'Doing business with the European Commission', accessible via the link: http://ec.europa.eu/oib/procurement_fr.htm
Within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.