Supplies - 95212-2018

03/03/2018    S44

Italy-Ispra: Supply of foodstuffs (red and white meat) for the canteen and clubhouse at the Joint Research Centre in Ispra (Varese), Italy

2018/S 044-095212

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission
Postal address: CSM 1 05/P001
Town: Ispra
NUTS code: ITC41 Varese
Postal code: 21027
Country: Italy
Contact person: Office pour les infrastructures et la logistique — Bruxelles
E-mail: oib-marches-publics@ec.europa.eu
Telephone: +32 22986989
Fax: +32 22960570
Internet address(es):
Main address: http://ec.europa.eu
Address of the buyer profile: http://ec.europa.eu/oib/procurement_fr.htm
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3280
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Supply of foodstuffs (red and white meat) for the canteen and clubhouse at the Joint Research Centre in Ispra (Varese), Italy

Reference number: OIB.02/PO/2018/003/748
II.1.2)Main CPV code
15100000 Animal products, meat and meat products
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The contract involves the supply of red meat (lot 1) and white meat, eggs and their fresh and frozen derivatives (lot 2) for the canteen and clubhouse at the Joint Research Centre in Ispra (Varese), Italy.

The supplies are for 2 self-service restaurants, one restaurant with table service, as well as the clubhouse located outside the JRC.

II.1.5)Estimated total value
Value excluding VAT: 1 200 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Supply of fresh and frozen red meat for the canteen at the Joint Research Centre (JRC) in Ispra (Varese), Italy

Lot No: 1
II.2.2)Additional CPV code(s)
15111000 Bovine meat
15111100 Beef
15111200 Veal
15113000 Pork
15115100 Lamb
15117000 Goat meat
15118000 Horse, ass, mule or hinny meat
15119300 Game
II.2.3)Place of performance
NUTS code: ITC41 Varese
Main site or place of performance:

Ispra.

II.2.4)Description of the procurement:

This lot is for the supply of fresh and frozen red meat for the canteen at the Joint Research Centre (JRC) in Ispra (Varese), Italy.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 800 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: EU administrative appropriations
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Supply of fresh and frozen white meat, eggs and their derivatives for the canteen and clubhouse at the Joint Research Centre in Ispra (Varese), Italy

Lot No: 2
II.2.2)Additional CPV code(s)
15112000 Poultry
15112100 Fresh poultry
15112110 Geese
15112120 Turkeys
15112130 Chickens
15112140 Ducks
15119100 Rabbit meat
15119300 Game
03142500 Eggs
II.2.3)Place of performance
NUTS code: ITC41 Varese
Main site or place of performance:

Ispra.

II.2.4)Description of the procurement:

This lot is for the supply of fresh and frozen white meat, eggs and their derivatives for the canteen and clubhouse at the Joint Research Centre in Ispra (Varese), Italy.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 400 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: EU administrative appropriations
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The tenderer must enclose with his tender all the documents and information required in point III.1 'Conditions for participation' of this notice and listed in Annex I 'Checklist of documents to be completed and provided' to the tender specifications.

The tenderer must in particular enclose a duly signed and dated solemn declaration stating that it is not in any of the situations which would exclude it from participating in a contract awarded by the European Union. The solemn declaration must take the form of the template published on the following page, in its entirety: http://ec.europa.eu/oib/procurement_fr.htm

NB: the successful tenderer must, on pain of exclusion, provide the following documentary evidence in support of the solemn declaration prior to signing of the contract.

NB: if groupings are awarded the contract, they must provide the solemn declaration along with the supporting documents and information for each individual member.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

The tenderer must provide:

— a copy of the financial statements (balance sheets and operating accounts) for the last 2 financial periods, showing the annual pre-tax profit. If, for a valid reason, the tenderer is unable to provide these, it must enclose a statement as to annual pre-tax profits for the past 3 years. If the financial statements or the declaration show an average loss over the past 3 years, the tenderer must provide another document as proof of its financial and economic capacity, such as the appropriate guarantee from a third party (e.g. the parent company), statements from auditors, professional accountants or equivalent,

— statement as to specific turnover in the past 2 years in the field covered by this contract.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

The tenderer must provide:

— list of the main deliveries made over the past 3 years in the field of activity covered by this contract,

— proof that the tenderer complies with current national and Community legislation concerning HACCP (Hazard Analysis Critical Control Point). Means of proof accepted: copy of the HACCP manual or similar certificates,

— proof that the tenderer has a reliable self-inspection and traceability system (Regulation 178/2002). Means of proof accepted: copy of the register of batches and ingredient origins,

— proof that the tenderer is compliant as regards waste registers. Means of proof accepted: copy from the loading and unloading register as well as identification forms for waste,

— proof that the tenderer does not use cold stores that use CFCs and HCFCs for storing chilled and frozen foods. Means of proof accepted: the instructions for cold storage use and maintenance, showing the type of gas used,

— commitment during the performance of the contract to use vehicles meeting the Euro 5 emission standards. Means of proof accepted: solemn declaration,

— commitment to supply at least 5% of organic meat. Means of proof accepted: solemn declaration,

— commitment to supply at least 5% of locally produced meat. Means of proof accepted: solemn declaration.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 05/04/2018
Local time: 17:30
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 13/04/2018
Local time: 10:00
Place:

Tenders will be opened at the following address: l'Office pour les infrastructures et la logistique, Bruxelles (OIB), bâtiment CSM1, cours Saint-Michel 23 (entrée côté rue Père de Deken), 1040 Bruxelles, Belgium. The opening will be broadcast via videoconference to the Joint Research Centre in Ispra, at the following address: via E Fermi nº 2749, 21027 Ispra VA, bâtiment 66, TP 660, Italy.

Information about authorised persons and opening procedure:

One duly authorised representative per tenderer may attend the opening of tenders (a passport or identity card must be presented). Tenderers wishing to attend must inform Unit OIB.02.002 Public Procurement, in writing (see address details given in point I.1), no later than 2 working days prior to the opening session.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

36 months after the award

VI.3)Additional information:

1) The specifications and additional documents (including questions and answers) will be available at the following web address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3280

Interested parties are invited to register via the website. They will then be notified by the online public procurement system of any updates available for this invitation to tender. Parties not registered on the site are requested to consult it regularly. The Commission cannot be held liable should tenderers not be aware of any additional information on this invitation to tender given on this website.

The site will be updated regularly and it is the responsibility of tenderers to check for any updates and modifications during the tendering period.

Additional information on contract terms, contract renewals, conditions for participation, minimum levels of capacity required, total estimated contract volume, etc. can be found in the specifications available on the aforementioned website. No paper version will be issued. EMAS-certified since 2005, the OIB adopts an environmentally friendly attitude. EMAS is the eco-management and audit scheme, the EU voluntary instrument used by organisations to improve their environmental performance.

2) The multiple framework contract with a maximum of 2 contractors will run for an initial 12 months, and may be renewed by tacit agreement for 3 periods of 12 months.

3) Site visit/briefing: an optional site visit is planned in accordance with the procedures given in the letter of invitation to tender.

4) For further information on participating in invitations to tender and on the sequence of procedures for public procurement at the OIB, please consult the 'Guide for tenderers' and the brochure 'Doing business with the European Commission', accessible via the link: http://ec.europa.eu/oib/procurement_fr.htm

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: GeneralCourt.registry@curia.europa.eu
Telephone: +352 43031
Fax: +352 43032100
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

VI.5)Date of dispatch of this notice:
20/02/2018