Services - 95405-2019

28/02/2019    S42    - - Services - Contract notice - Open procedure 

United Kingdom-Oxford: Architectural, construction, engineering and inspection services

2019/S 042-095405

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Oxford City Council
St Aldate's Chambers, St Aldates
Oxford
OX1 1DS
United Kingdom
Contact person: Miss Kay Allsopp
Telephone: +44 7917791906
E-mail: KAllsopp@oxford.gov.uk
NUTS code: UKJ14

Internet address(es):

Main address: http://www.oxford.gov.uk

Address of the buyer profile: http://www.oxford.gov.uk

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework Contract for Professional Services Related to Construction

Reference number: DN394759
II.1.2)Main CPV code
71000000
II.1.3)Type of contract
Services
II.1.4)Short description:

Oxford Direct Services (ODS) is made up of two companies that work together to deliver cost-effective public and commercial services. The Companies are owned by Oxford City Council who is the single shareholder. ODS is seeking to engage with experienced and qualified suppliers to establish a 4-year Framework Agreement for Professional Services relating to Construction.

The tender is also split into Lot tiers:

— Tier 1:

—— Lot 1 — Lead Consultant,

—— Lot 2 — Project Manager,

—— Lot 3 — Principal Designer,

— Tier 2:

—— Lot 4 — Architect,

—— Lot 5 — Cost Consultant,

—— Lot 6 — Services Engineer,

—— Lot 7 — Structural Engineer,

—— Lot 8 — Planning and Master Planning.

The Authority is using the South East Business portal to carry out this procurement process, for information and to record an interest please register on https://procontract.due-north.com

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Lead Consultant

Lot No: 1
II.2.2)Additional CPV code(s)
71000000
II.2.3)Place of performance
NUTS code: UKJ14
II.2.4)Description of the procurement:

Oxford Direct Services (ODS) have a large amount of construction and re-development work for various local Councils and private developers. There are a number of substantive growth programmes which are impacting the local economy and Councils. ODS are looking to shorten their procurement chain and have their own Construction Professional Services framework Contract which provides good value for money and helps the local economy.

Therefore ODS are looking for Suppliers that have capacity and can genuinely service the Oxfordshire area.

The Lead Consultant is the consultant that directs the work of the Consultant Team and is the main point of contact for communication between ODS and the Consultant Team, except for on significant design issues where the lead designer may become the main point of contact.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Project Manager

Lot No: 2
II.2.2)Additional CPV code(s)
71000000
II.2.3)Place of performance
NUTS code: UKJ14
II.2.4)Description of the procurement:

Oxford Direct Services (ODS) have a large amount of construction and re-development work for various local Councils and private developers. There are a number of substantive growth programmes which are impacting the local economy and Councils. ODS are looking to shorten their procurement chain and have their own Construction Professional Services framework Contract which provides good value for money and helps the local economy.

Therefore ODS are looking for Suppliers that have capacity and can genuinely service the Oxfordshire area.

The Project Manager role:

— management of teams/sub-consultants,

— construction project and programme management,

— supervision of cost control – QS work, management and advice,

— risk management,

— design management,

— contract administration (selection of appropriate terms with ODS),

— procurement advice for the construction phase,

— contingency management,

— life cycle costing.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Principle Designer

Lot No: 3
II.2.2)Additional CPV code(s)
71000000
II.2.3)Place of performance
NUTS code: UKJ14
II.2.4)Description of the procurement:

Oxford Direct Services (ODS) have a large amount of construction and re-development work for various local Councils and private developers. There are a number of substantive growth programmes which are impacting the local economy and Councils. ODS are looking to shorten their procurement chain and have their own Construction Professional Services framework Contract which provides good value for money and helps the local economy.

Therefore ODS are looking for Suppliers that have capacity and can genuinely service the Oxfordshire area.

The Lead or Principle Designer (sometimes referred to as the design coordinator), directs and co-ordinates other designers in the Consultant Team as well as any specialist designers that are appointed.

— liaison with HSE,

— ensure compliance of design and designers with CDM regs,

— provide pre-construction information to designers, the principal contractor and others,

— prepare and review Health and Safety file,

— safety inspections and Risk assessment.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Architect

Lot No: 4
II.2.2)Additional CPV code(s)
71000000
II.2.3)Place of performance
NUTS code: UKJ14
II.2.4)Description of the procurement:

Oxford Direct Services (ODS) have a large amount of construction and re-development work for various local Councils and private developers. There are a number of substantive growth programmes which are impacting the local economy and Councils. ODS are looking to shorten their procurement chain and have their own Construction Professional Services framework Contract which provides good value for money and helps the local economy.

Therefore ODS are looking for Suppliers that have capacity and can genuinely service the Oxfordshire area.

The Architect (all services up to RIBA stage 8) required to provide:

— Appraisal,

— briefing,

— outline/detail/final design proposals,

— contract documentation and administration,

— new build and refurbishment,

— urban design,

— BIM 3D modelling,

— Breeam and energy rating design,

— heritage/conservation work.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Cost Consultant

Lot No: 5
II.2.2)Additional CPV code(s)
71000000
II.2.3)Place of performance
NUTS code: UKJ14
II.2.4)Description of the procurement:

Oxford Direct Services (ODS) have a large amount of construction and re-development work for various local Councils and private developers. There are a number of substantive growth programmes which are impacting the local economy and Councils. ODS are looking to shorten their procurement chain and have their own Construction Professional Services framework Contract which provides good value for money and helps the local economy.

Therefore ODS are looking for Suppliers that have capacity and can genuinely service the Oxfordshire area.

The Cost Consultant role:

Cost control — Full suite of QS type work, Management and advice.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Services Engineer

Lot No: 6
II.2.2)Additional CPV code(s)
71000000
II.2.3)Place of performance
NUTS code: UKJ14
II.2.4)Description of the procurement:

Oxford Direct Services (ODS) have a large amount of construction and re-development work for various local Councils and private developers. There are a number of substantive growth programmes which are impacting the local economy and Councils. ODS are looking to shorten their procurement chain and have their own Construction Professional Services framework Contract which provides good value for money and helps the local economy.

Therefore ODS are looking for Suppliers that have capacity and can genuinely service the Oxfordshire area.

The Services Engineer role involves advice about, design, install and maintain cost-effective and energy efficient systems for building services such as water, lighting, heating, air conditioning, lifts, and telecoms.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Structural Engineer

Lot No: 7
II.2.2)Additional CPV code(s)
71000000
II.2.3)Place of performance
NUTS code: UKJ14
II.2.4)Description of the procurement:

Oxford Direct Services (ODS) have a large amount of construction and re-development work for various local Councils and private developers. There are a number of substantive growth programmes which are impacting the local economy and Councils. ODS are looking to shorten their procurement chain and have their own Construction Professional Services framework Contract which provides good value for money and helps the local economy.

Therefore ODS are looking for Suppliers that have capacity and can genuinely service the Oxfordshire area.

The Structural Engineers design brief would typically be to plan and oversee the construction of new buildings and bridges or alterations and extensions to existing properties or other structures.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Planning and Master Planning

Lot No: 8
II.2.2)Additional CPV code(s)
71000000
II.2.3)Place of performance
NUTS code: UKJ14
II.2.4)Description of the procurement:

Oxford Direct Services (ODS) have a large amount of construction and re-development work for various local Councils and private developers. There are a number of substantive growth programmes which are impacting the local economy and Councils. ODS are looking to shorten their procurement chain and have their own Construction Professional Services framework Contract which provides good value for money and helps the local economy.

Therefore ODS are looking for Suppliers that have capacity and can genuinely service the Oxfordshire area.

The Planning and Master Planning

All planning advice plus potentially a master plan which is an overarching planning document and spatial layout which is used to structure land use and development. “Master plan” is an all-encompassing term. Its scope can range from 10 year implementation at the regional scale, to an illustrative plan of small scale groups of buildings.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 24
In the case of framework agreements, provide justification for any duration exceeding 4 years:

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 29/03/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 29/03/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Oxford City Council
St Aldate's Chambers, St Aldate's
Oxford
OX1 1DS
United Kingdom
E-mail: mnewman@oxford.gov.uk

Internet address: www.oxford.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
25/02/2019